APPROVED 2/7/2014

Governance Council Committee Meetings Agenda / Minutes Academic Advisory Committee Date of Agenda December 6, 2013 Posting: Meeting Date: Friday, December 20, 2013 Meeting Start Time: 1:30 PM Meeting Actual Start 1:32 PM Time: Meeting Location: President’s Conference Room, KN Meeting Secretary : Leigh A. Martin

Member Attendanc e

Committee Member Name Title Present Notes Maddie Josephs Allied Health N Mark Hartshorn ART N Cindy Hansen BIOL N Joann Warren BUSN Y Ann Omollo CHEM Y Kay Johnson COMI Y Steve Murray CJLS N Melissa Sullivan DENT Y Leigh Martin ENGL Y Paula Marcello HMNS Y Hosiri Godo Solo LANG N Kathy Blessing Library Y Lynda Cross MATH Y Rob Pezzillo OFTD Y Joseph Amante y Zapata Performing Arts Y Duayne Rieger PHYS N Bill Geary PSYC Y Linda Gatewood RHAB Y Dennis Najarian SOCS Y Tracy Karasinski Student Services N Lisa Mallozzi Student Services N Peter Woodberry Dean BST Y Jody Robinson ENGR Y 1 Member NURS-ADN Not appt. 1 Member NIRS LPN Not appt. Guests Attending

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Joel Friedman Director, Financial Aid

Agenda

Agenda Item 1 Notes on Discussion  Welcome, approval of minutes, A new member was welcomed and and review of last meeting introductions were performed. The Nov. 15, 2013, minutes were reviewed and an action item was amended. Melissa Sullivan made a motion to approve the Nov. 15, 2013 minutes as amended. Seconded by Kay Johnson. VOTED: unanimous. Agenda Item 2 Notes on Discussion

 WP/WF Grade Update Paula Marcello reviewed the subcommittee’s findings with regards to the WP/WF grades as outlined on the handout. The subcommittee recommended the removal of the college’s current unofficial withdrawal grades (WP/WF/NA) grades and the retention of the official withdrawal (W) through week 10 or 2/3rds the length of the course. Also recommended was the adoption of an Administrative Withdrawal (AW) grade, for use when a student wishes to withdraw after week 10 or 2/3rds the length of the course due to a non-academic extenuating circumstance. The student and instructor would be required to complete and sign an Administrative Withdrawal form. The course will be included in attempted credits but not in the grade point index. The subcommittee endorses these changes in the hopes of encouraging more responsible student behavior. Peter Woodberry noted the importance of committee members communicating these

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changes to all faculty members, both full- time and adjunct.

 WP/WF Grade Update, con’t. Kay Johnson moved to endorse the subcommittee recommendation of abolishing WP/WF/NA grades; retaining the official Withdrawal grade and policy; and adopting an Administrative Withdrawal grade and policy. Leigh Martin made a motion to divide the question; JoAnn Warren seconded. Paula Marcello moved to remove WP/WF/NA grades; Kay Johnson seconded. VOTED: Unanimous; 1 abstention. Kay Johnson moved to adopt the administrative withdrawal grade and policy; Dennis Najarian seconded. VOTED: Unanimous; 1 abstention.

Agenda Item 3 Notes on Discussion  10-Year Rule CCRI will accept transfer credit for ten years; an interest has been expressed to allow CCRI students to apply credits older than ten years towards earning a degree. Peter Woodberry directed the formation of a subcommittee to discuss with CCRI Enrollment Services staff and transfer officer and evaluate other institutions’ policies and existing articulation agreements. Agenda Items 4, 5, 6  Policy on Independent Study Postponed until future meeting  Late Registration Policy and Procedure  Internships and Cooperative Education Future Meeting Dates Future meetings will be held in the

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President’s Conference Rm.(KN) on Fridays from 1:30-3:30 PM on the following dates: Feb. 7, 2014; Mar. 7, 2014; Apr. 11, 2014; and May 2, 2014. Lynda Cross made a motion to adjourn; Adjournment Melissa Sullivan seconded. VOTED: Unanimous

Meeting Action Items

Action Assigned To Deadline Investigate 10 Year Rule and Subcommittee (membership TBD “Finish Now” initiatives still in formation; to include Kathy Blessing and JoAnn Warren) Invite transfer officer Jude Peter Woodberry 2/7/2014 Tomasino and other relevant parties to brief the committee regarding the 10-Year Rule/transfer policy

Decisions Made

Decision 1 Abolish WP, WF, and NA grades Decision 2 Adopt Administrative Withdrawal grade and policy

Future Agenda Items

Policy on Independent Study Late Registration Policy and Procedure Internships/Cooperative Education Ten-Year Rule Meeting End

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Meeting Schedule End: 3:30 PM Meeting Actual End: 3:26 PM Next Meeting Date: Friday, December 20, 2013 Next Meeting Time: 1:30 PM Next Meeting Location: KN, President’s Conference Room

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