Job Description and Person Specification s10

Job Description and Person Specification

Post Title: Facilities Officer

Salary Scale: Scale 4

Post Ref: J2009 Assistant Facilities Manager (line manager) Responsible to: Senior Facilities Officer – as directed.

Department/Faculty: Estates and Facilities

Job Purpose To assist the Facilities Management Team to maintain an attractive, safe, clean and welcoming College, and a calm purposeful learning environment.

Post Key Duties

 Monitor and operate building management, security and safety systems.

 Carry out reactive and planned maintenance duties to enhance College premises.

 Support the Facilities management team by liaising with and monitoring contractors.

 Support security contractors in monitoring entrance barrier, patrolling buildings and implementing visible ID policy.

 Write reports relating to incidents and other matters arising from the responsibilities of the post using IT.

 Assist with accidents and emergencies that may affect the building, grounds or the staff, students and visitors using its facilities.

 Provide cover at Merton sites, by arrangement.

 Provide cover for Saturday opening, by arrangement.

 Attend out of hours emergencies as directed by the Facilities Management Team.  Carry out set up and porterage duties as required.

 Undertake health and safety responsibilities as specified in the College’s Health and Safety document, and take action to ensure a safe environment

 Undertake driving duties across various College locations.

 An expectation that the post holder will join the campus first aid rota (training to be provided, an additional allowance is payable).

The information given above is intended to provide an understanding and appreciation of the workload of the job and its role within South Thames College.

The job description outlines the main purposes in general terms only and is not intended to be prescriptive.

The key duties may be changed from time to time to meet the changing circumstances and are reviewed in the Performance Management Process.

South Thames College, Human Resources Department Tel. 020 8918 7177 www.south-thames.ac.uk/jobs Generic College Responsibilities

Employees will commit themselves to personal development through the College Performance Management Development Framework. Managers will commit themselves to operating objective and constructive assessments of performance and will be responsible with their work colleagues for agreeing performance targets to improve and maintain College services supported by individual development plans and development processes.

You will be required to carry out other duties as maybe commensurate with the post that do not change the character or purpose of the post and are necessary to maintain the high standards of business practice. The post holder will also participate in the promotion of Quality Standards and Assurance.

As an employee of the College Management Team, the post holder will be expected to participate in the formulation and implementation of College strategy and operational activity within the scope of the post. Actions of the post holder will have significant impact on the future direction of the College.

The post-holder is required to respect the confidentiality of matters relating to students and other members of staff. The post holder must be aware of and comply with the requirements of the Data Protection Act (DPA)

Under the Health and Safety at Work Act 1974 all staff have a duty to assure reasonable care for the Health and Safety of themselves and others affected by their acts or omissions at work and co- operate in meeting the requirements of the law.

The College is bound by the regulations concerning protection of children and vulnerable adults. The College is committed to safeguarding and promoting the welfare of children and young people and expects all staff, volunteers and all other stakeholders to share this commitment. All employees have a duty to report any suspicious activity or behaviour that may be in breach of these regulations.

South Thames College is committed to ensuring equal rights and opportunities for all. Recruitment for positions in the College will be carried out in a manner that accords with best equal opportunities practice. The selection of candidates for interview will be based on the personal specification and applicants should bear this in mind when preparing their applications and completing the application form.

This job description, through business reasons, may be altered from time to time to meet the changing needs of the College.

Job Description requested by: Ralph Moran

Title: Director of Finance

Date: June 2015

Job Description authorised by:

Title:

South Thames College, Human Resources Department Tel. 020 8918 7177 www.south-thames.ac.uk/jobs Person Specification l f e a l o i

t b d a n r o e i h s s t s e e E

Personal Skills Characteristics D M t n e m s s e s s A

1. Experience  Experience of effectively carrying out facilities functions e.g. operation of heating  A/I/R systems.  Experience of operation and day to day running of buildings including knowledge  I/R of security procedures and oversight of contractors.  Awareness of Health & Safety requirements relating to the facilities function  A/R

2. Qualifications  Educated to level 2  A

3. Practical and Intellectual Skills  Practical carpentry and/or painting and decorating  A/I  Ability to carry out a variety of maintenance tasks  A/I  Working knowledge of Health and Safety Regulations and procedures relevant to  A/I an educational establishment  Intermediate level of computer literacy including experience of Microsoft Word,  I Excel & Outlook and help desk software  Able to work under pressure and to strict deadlines  I/R  Able to use initiative, organise and prioritise  I  Able to identify and implement improvements in existing procedures and systems  I  Interpersonal skills to work as part of a team and communicate effectively with  I colleagues, customers and contractors  Able to maintain records as required  A/I  Full current UK driving licence  A

4. Values and Personal Qualities  Commitment to establishing and maintaining good working relations with  I/R colleagues and students  Commitment to the provision of a quality service and the implementation of quality  I/R improvements  Commitment to valuing diversity  I/R

South Thames College, Human Resources Department Tel. 020 8918 7177 www.south-thames.ac.uk/jobs l f e a l o i

t b d a n r o e i h s s t s e e E

Personal Skills Characteristics D M t n e m s s e s s A

5. Physical Make-Up

 Ability to carry out lifting and other physical maintenance tasks including working  I/R at height

6. Circumstances

 Able to work to a shift pattern and be available to cover call out duties (night or  I day) on a rota all year round

A - Application Form I - Interview/Selection Tool R - Reference

South Thames College, Human Resources Department Tel. 020 8918 7177 www.south-thames.ac.uk/jobs