Technology Acquisition Document ~ 1 ~ Please return to Anthony Sparks, Director of Instructional Technology

Software and Hardware purchases must be pre-approved in two ways: 1) Technology Acquisition Document must be submitted and meet minimum specifications set forth by the DCPS Technology Department. 2) Purchase Order Requisition submitted to Technology Department.

Choose site(s):  AES  CO  OTC  AHS  CVMS  SES  ALL ELEMENTARY  DCHS  TES  ALL MIDDLE  DPES  SOES  ALL HIGH  EVES  TRANSP  BCHS  HES  VS  BES  MAINT  WLES  BMS  MIGRANT  WES  CHES  MLES  OTHER ______

Site-specific Information Target Date for Use by End User Your Name Your Title Best Contact # Site Contact Name (if different) Site Contact Title (if different) Site Contact # (if different) Billing Contact Name Billing Contact Title Best Contact #

Who will use the hardware/software? Students? (If Yes, how many?) Certified Staff? (If Yes, how many?) Support Staff? (If Yes, how many?)

DCPS Technology: Engaging Students For Life Revised 1-26-2012 Technology Acquisition Document ~ 2 ~ Please return to Anthony Sparks, Director of Instructional Technology

Where will the hardware/software be used?

Room Number (s) Public Lab (s) Room Number # of Student Workstations (if applicable) # of Staff Workstations (if applicable)

The next sections should be filled out in collaboration with the vendor. Vendor/Product Information Company Name Product Name Version Is DCPS currently running your product? (if yes, list locations)

Specific Contact Information for Sales/Licensing Contact Name Contact Phone # Email address Web Page URL

Specific Technical Support Information Contact Name Contact Phone # Email address Web Page URL

DCPS Technology: Engaging Students For Life Revised 1-26-2012 Technology Acquisition Document ~ 3 ~ Please return to Anthony Sparks, Director of Instructional Technology

Compatibility/Server Information Yes No N/A Does the application require a server? Will the server need to be a dedicated server? Have you included the price of the server in the overall quote? Does the software require data backups? (If yes, please explain)

What processes are running on the server?

How will end-user authentication be created and managed?

Server Specs (if applicable) Operating System Memory Hard Drive Space Processor Speed Minimum Recommended Minimum Recommended Minimum Recommended Minimum Recommended

End User Machine Specs Operating System Memory Hard Drive Space Processor Speed Minimum Recommended Minimum Recommended Minimum Recommended Minimum Recommended

Network Specs Speed Connection Type Minimum Recommended Wireless Wired

Internet/Streaming Compatibility (if applicable) Yes No N/A Does the application run from the Internet?

DCPS Technology: Engaging Students For Life Revised 1-26-2012 Technology Acquisition Document ~ 4 ~ Please return to Anthony Sparks, Director of Instructional Technology Is there a caching content option for inside the district? Do you work with MS Proxy 2.0 to cache content? What is the average page load size? What is the largest page size? HTTP or HTTPS? What browser(s) do you support? What plugins are needed to run the program?

Licensing Section How are licenses purchased for this acquisition (per user, per workstation, building-wide, district-wide)? When do the licenses expire? How many licenses are being purchased?

Financial Section *Complete Vendor Quotes must be attached What is the total cost of the quote? How will the purchase price be invoiced (Annually, Monthly, Quarterly, other)? Does initial purchase include first year of support? Please explain. Support contract includes:  Upgrades  Phone Support (Support phone # ______)  Web-conferencing support  Onsite Support  Data Repair  Other ______

Installation and Support Section Yes No N/A Does the product allow unattended installation? Will the vendor install the software onsite? If yes what is the additional fee? Please note: * For all installations, DCPS tech staff must accompany vendors. Vendors must supply technical training for our staff. Is the installation fee included in the overall quote? Do you offer updates on the product? If yes, how often are they? Are

DCPS Technology: Engaging Students For Life Revised 1-26-2012 Technology Acquisition Document ~ 5 ~ Please return to Anthony Sparks, Director of Instructional Technology updates remote or hands-on? Do you offer end-user training on the program? What is the cost? Is the cost of end-user training included in the quote? Do you offer technical support training on the program? What is the cost? Is the cost of technical training included in the quote? Are there any additional peripherals needed to run the program? If yes, please explain.

Signatures Section All signature boxes must be filled in before purchase can be finalized. Signatures indicate the above information is accurate. TADs will be kept on file for the life of the product.

Principal/Director Director of Computer Operations DCPS Purchasing Vendor Instructional Manager Technology

______Date ______Date ______Date ______Date ______Date \\\\ Office Use Only MUNIS Code Used for Purchase PO# OET Commodity Codes Date Ordered

DCPS Technology: Engaging Students For Life Revised 1-26-2012