City of Vergas

CITY OF VERGAS COUNCIL AGENDA VERGAS EVENTS CENTER 6:30 P.M. on Tuesday, January 7, 2013

Oath of Office for Mayor Dean Haarstick and Council Members Kevin Zitzow and Paul Pinke

Additions or Deletion to Agenda

Council Minutes of the December 3, 2012

Set Time, Place, & Date of Regular 2013 Meetings

Appointment of Acting Mayor

Council Portfolios

Event Center, City Weed Inspector, Recycling Center Liquor Store, Licenses Municipal Buildings Streets, Parks, Recreation Sidewalks, Water, Sewer Operations, Emergency Services, Storm Drain Personnel

CDH-Vergas Fire Board Representative

Appoint City Attorneys: Peloquin ? Beck, P.A.

Designate Official Newspaper: Frazee-Vergas Forum

Designation of official place of advertisement of projects: cityofvergas.com website

Designate Official Depositories: Vergas State Bank

Safety Deposit Box

Donations –Zumba

Mayors Minute

Vergas Event Center Advisory Board Report

Planning Commission Appointments

CDH-Vergas Fire Board Report-Siren

Report from Public Utilities Superintendent Michael DuFrane a. Fire Extinguishers

Employee Training

a. MN Rural Water Conference – March 5-7, 2013 (DuFrane) b. MN Clerks & Finance –March 18-22, 2013 (Lammers) c. Small System Management Training Session-January 9, 2013 (DuFrane and Lammers) d. MN Municipal Beverage Association-Feb. 18-20, 2013 (Sharp)

Vergas Engineering Services

Personnel a. Health Insurance b. Pay Equity Report c. Review-DuFrane

Municipal Building a. Lights b. Energy Management Opportunity

Liquor Store Bills for December 2012

Liquor Store Project

Pay Request No. 3 – Gopher State Contractors, Inc. - $85,628.41 Pay Request No. 4 – Gopher State Contractors, Inc. - $31,406.23 Review of Project

Financial Report

Bills Paid Between Council and Council Bills

Information Hazardous Waste Collection Day-Friday, July 19, 2013

CITY OF VERGAS REGULAR MEETING Monday, January 07, 2012 6:30 P.M.

The City Council of Vergas met in regular session at 6:30 p.m., on Monday, 1-07-13, in Council Chambers, Event Center with the following members present: Mayor Dean Haarstick, Council Members Scott Goodman, Paul Pinke, Shawn Day and Kevin Zitzow. Absent: none. Also present: Clerk/Treasurer Julie Lammers, Utilities Superintendent Mike DuFrane, Steve Peloquin of Peloquin ● Beck, P.A, Barbie Porter of Frazee Forum, Tom Olson and Ross Smith. Mayor Dean Haastick called the meeting to order.

Clerk Julie Lammers administered oath of office to Mayor Dean Haarstick and Council Members Kevin Zitzow and Paul Haarstick.

Mayor Dean Haarstick called the meeting to order.

Motion by Day, seconded by Pinke to accept agenda as presented. Motion passed unanimously.

Motion was made by Day, seconded by Pinke to approve the minutes of the December 3, 2012 meeting. Motion passed unanimously.

Motion was made by Day, seconded by Pinke to set meeting time of regular 2012 meetings to first Monday of each month at 6:30 p.m. at the Event Center Motion passed unanimously.

Motion was made by Goodman, seconded by Day to appoint Paul Pinke as Acting Mayor. Motion passed unanimously. Motion by Day, seconded by Zitzow to leave Council portfolios as they were in 2012. Council discussed positions of portfolios. Voting yes: Day, Zitzow. Voting no: Goodman, Pinke and Haarstick. Motion failed.

Motion by Goodman, seconded by Pinke to adopt the following for the 2013 portfolios: Event Center, Weed Inspector, Recycling Center: Shawn Day and Scott Goodman Liquor Store, Licenses, Municipal Buildings: Paul Pinke and Dean Haarstick Streets, Parks, Recreation and Sidewalk: Scott Goodman and Kevin Zitzow Water Sewer, Emergency: Kevin Zitzow and Dean Haarstick Voting yes: Goodman, Pinke and Haarstick. Voting No: Day and Zitzow. Motion passed.

Motion by Day, seconded by Pinke to appoint Scott Goodman as CDH-Vergas Fire Board Representative. Voting Yes: Goodman, Pinke, and Day. Abstain: Zitzow. Motion passed.

Motion by Day, seconded by Zitzow to appoint Peloquin*Beck, P.A. as City Attorneys. Motion passed unanimously.

Motion by Goodman, seconded by Pinke to designate official newspaper as Frazee-Vergas Forum. Motion passed unanimously.

Motion by Day, seconded by Pinke to designate city web site for official advertising location. Motion passed unanimously.

Motion by Day, seconded by Goodman to designate Official Depositories as Vergas State Bank. Motion passed unanimously.

Motion by Day, seconded by Zitzow for City to get a larger safety deposit box though Vergas State Bank. Motion passed unanimously.

Motion by Zitzow, seconded by Day accepting Resolution 2013-1 Accepting Donations Received (A Complete text of the resolution is part of permanent public record in the City Clerk’s office.) from Zumba. Motion Passed unanimously.

Day reviewed Vergas Event Center minutes. Motion by Day, seconded by Pinke to purchase plaque for $227.00 to honor donations to the Vergas Event Center. Motion passed unanimously. Motion by Day, seconded by Pinke to accept advertising agreement for Event Center Sign. Motion passed unanimously.

Motion by Goodman, seconded by Pinke to assign Myles Flateland for another term as planning commission member. Motion passed unanimously. Planning Commission is still seeking a member.

Pinke stated the CDH-Vergas Fire Board will be meeting on Thursday, January 10, 2013 to discuss having Otter Tail County set off sirens for tornadoes.

DuFrane stated they have done a dry run on the lift station at Keilley Shores. DuFrane requested three fire extinguishers for the City Shop, water plant and his City pickup. Motion by Day, seconded by Zitzow to purchase 4 fire extinguishers 2 for the shop, 1 for the water plant and 1 for the City pickup. Motion passed unanimously. DuFrane requested permission to purchase a laptop for keeping records and filing reports. Motion by Pinke, seconded by Day to purchase either laptop for 315.00 or 318.00 City street department. Motion passed unanimously.

Motion by Zitzow, seconded by Day to allow employees to attend following training sessions: MN Rural Water Conference – March 5-7, 2013 (DuFrane), MN Clerks & Finance –March 18-22, 2013 (Lammers), Small System Management Training Session-January 9, 2013 (DuFrane and Lammers) and MN Municipal Beverage Association-Feb. 18-20, 2013 (Sharp) Motion passed unanimously. Lammers informed Council regarding a Funding Fundamentals LunchLearn on Thursday, January 17, 2013 from 10 a.m. to 12 noon. Goodman and Haarstick will attend Funding Fundamentals Lunchlearn.

Lammers explained health insurance. Motion by Day, seconded by Zitzow to accept proposed insurance policy as of March 1, 2013. Motion passed unanimously.

Motion by Zitzow, seconded by Goodman to accept Pay equity report. Motion passed unanimously.

Motion by Zitzow, seconded by Day to raise Utility Superintendent DuFrane from step 8 to step 9 on the pay scale. Motion passed unanimously.

Lammers explained bid for light switches at the Municipal Liquor Store. Motion by Pinke, seconded by Goodman to accept bid from Zitzow Electric for the lighting project. Voting No: Goodman, Day and Zitzow. Voting yes: Pinke Motion failed. Requested the Liquor Store committee to review. Motion by Pinke, seconded by Day to change the switch for the lights under the canopy. Motion passed unanimously.

Motion was made by Pinke, seconded by Day to approve Liquor Store bills totaling $26,557.09. Motion passed unanimously.

Haarstick stated during the Mayors minute he would be going to the Mayors meeting in Fergus Falls on January 8, 2013.

Motion by Zitzow, seconded by Day to approve payment request number 3 of the municipal building project for $85,628.41 and payment request 4 for $31,406.23. Motion passed unanimously. Discussed Municipal building project punch list with Gopher State Contractors, Inc.

Motion was made by Zitzow, seconded by Goodman to approve bills presented at Council meetings for a total of $45,846.68. Motion passed unanimously.

The business for which the meeting was called having been completed, the meeting was adjourned at 7:30 p.m.

Clerk-Treasurer Julie Lammers, CMC