BINDING REGISTRATION & ORDER FORM FOR EXHIBITORS XV. INTERLAVEX 2016 held 6th - 7th April 2016 LIPTOV ARENA - Aquapark TATRALANDIA
Exhibitor (business name of company): ……………………………………………………………………………………………………......
Line of company business: ……………………………………………………………………………………………………………………………………..
Address: ………………………………………………………………………………………………………………………………………………..……………..…
Name of the Event Guarantor: …………………………….…… Tel.: …………………………………………………………………………….…
Email: …………………………………………………………………………. www: ………………………………………………………………….…………
Company ID number: ……………………………………………….. VAT-payer ID number: …………………………………………………
Co-exhibitor: ……………………………………………………………... Business name of exhibitor: ……………………………………..… inscription to be fixed on the exhibitor’s stand - please specify: REGISTRATION FEE
Registration fee pays the Exhibitor (company) which orders the exhibition space, and each other co-exhibitor which shares the space with ordering exhibitor.
In the registration fee there is included: › Entry and access to Gala Evening accompanied with a programme for two persons › Catalogue of Exhibitors in LAVEX INFO magazine › Guarding of presented exhibits › Parking in the course of exhibition
Exhibitor 150 € (excl. of VAT)
Co-exhibitor 50 € (excl. of VAT) Number of co-exhibitors …………………..
GALA EVENING Gala Evening incl. buffet party and accompanying evening programme will take place on 06.04.2016 at 19:00 hrs. Entry ticket for two persons is included in registration fee payable by Exhibitor. Other tickets can be bought for 40 € (excl. of VAT) a person.
We order another Gala Evening entry tickets Number: …………………..
BOARDING Participants have an option of all-day boarding at “Zbojnícka koliba” restaurant located at the premises of Holiday Village with a daily menu presented directly at the area of exhibition hall.
1 EXHIBITION SPACE AND STANDS
Within the space of LIPTOV ARENA there are available standard exhibition stands OKTANORM of dimensions 6 m², 9 m², 12 m², 15 m², 18 m², 21 m², etc., the stands’ depth 3 m. Requests for non-standards stand shall be agreed with the Event Organiser in advance. Sizable exhibits will be placed at an open area next to LIPTOV ARENA. Floor plan and requested dimensions of stand can be sketched in Annex 2.
ROOFED EXHIBITION SPACE in LIPTOV ARENA *** Price: 120 € / m² (excl. of VAT)
The price per 1 m² includes the following equipment of a stand: › white circumferential walls of a stand › carpet › 1 ceiling lighting fixture / 3 m² › electrical connection line + wall socket › business company name (inscription) › info-desk at the stand’s outer front side
We order roofed exhibition space of ………….. m2
OPEN-AIR EXHIBITION SPACE *** Price: 36 € / m² (excl. of VAT)
To your exhibits you intend to present under open air you can order heated exhibition stand “KVARTEX” of min. 9 m² (3x3 m) floor dimensions, equipped exactly as hall-interior stands Octanorm, but without the stand’s outer info-desk.
We order open-air exhibition space of ………….. m2
Open-air exhibition stand KVARTEX (min. 9 m²)
Yes No
*** With placement of a binding order by 15. 11. 2015 a 10 % discount from the price of exhibition space will be applied.
THE STANDS’ OPTIONAL EQUIPMENT ITEMS
Order of additional equipment items of the stands Price (excl. of VAT) Number of pcs. locker cabinet - grey colour 27,00 € locker cabinet “Confortec” 28,00 € shelved cabinet 16,00 € locker cabinet “Technik” 17,00 € square table 120x80x75, or 80x80x75 23,00 € square table "Image" 23,00 € round table Ø 80 cm 23,00 € bar table (high) 15,00 € little table for TV, video 5,00 € little table for table-cooker 3,00 € polstered chair “Falco” - grey, black, blue colours 7,00 € plastic chair 6,00 €
2 chair “Ikea” 6,00 €
3 chair “Detta” 6,00 € chair “Image” 8,00 € little arm-chair (light grey colour) 10,00 € bar stool “Classic” 15,00 € bar stool (silver) 20,00 € bar stool (leather-polstered) 20,00 € hall-tree hanger “Octanorm” 4,50 € storage shelf rack (made of plastic) 14,00 € metal storage shelf rack 14,00 € built-in (embedded) shelf rack “Octanorm” (250x100x50 cm) 25,00 € fridge 150l 28,00 € fridge 250l 32,00 € bar desk (type and dimensions as per Customer’s choice) 70,00 € desk “Octanorm” (100x100x50 cm) 25,00 € sliding door 34,00 € hanger (curtain) (100x250cm) 4,00 € glassed showcase (100x250x100 or 50 cm) 61,00 € desk - glassed showcase (100x100x50 cm) 30,00 € pyramid-shape showcase “Had” 30,00 € glassed showcase “Ikea” 25,00 € a coffee set 2,90 € a tea set 2,90 € a glass (0,05 l, 0,1 l , 0,2 l) 0,27 € a glass “Napoleon”, wine glass, Champagne glass 0,44 € office garbage bin 1,00 € promo materials presentation stand (made of plastic) 6,00 € promo materials presentation stand (made of metal) 6,00 € promo materials presentation stand (turnable) 10,00 € ADVERTISING IN LAVEX-INFO PROFESSIONAL MAGAZINE On the occasion of INTERLAVEX 2016 a special publication of professional LAVEX-INFO magazine will be issued, containing also a specific list and catalogue of Exhibitors. You are kindly invited to present in this way your firm, company or place advertisement there.
We order our advertisement(s) to be presented in LAVEX-INFO professional magazine No. 1/2016
Yes No
Advertisement formats - Pricelist price (excl. of VAT) page A4 format /full-coloured/ 950 €
½ (one half) of the page size format /full-coloured/ 600 €
page A4 format /black-and-white/ 650 €
½ (one half) of the page size format /black-and-white/ 350 €
¼ (one fourth) of the page size format /full-coloured/ 330 €
¼ (one fourth) of the page size format /black-and-white/ 200 €
4 ACOMMODATION
Please book your accommodation rooms at www.tatralandiavillage.sk, www.tristudnicky.sk, and/or www.tmrho- tels.sk and state the below-mentioned ID codes for discounts valid for the exhibitors at the INTERLAVEX 2016.
You may opt from the following accommodation facilities we recommend:
A. “Tri studničky” hotel, located at Demänovská dolina ca. 7 km distant from the venue of the Event (LIPTOV ARENA)
Accommodation prices:
“Lux” room - 95 € / 2 persons, B&B, plus local fee Code: ILAX2
“Lux” room - 85 € / 1 person, B&B, plus local fee Code: ILAX1
B. Tatralandia Holiday Village, bungalows “B” (2+1) 100 m distant of LIPTOV ARENA ***
1-person/bed bungalow, B&B inclusive 45 € Code: ILAX3
2-persons/beds bungalow, B&B inclusive 55 € Code: ILAX4
3-persons/beds bungalow, B&B inclusive 65 € Code: ILAX5
*** With accommodation at Tatralandia Holiday Village each person accommodated there has a one day access to Aquapark Tatrandia free of charge.
This accommodation price reduction ID code may be applied from 5. 4. 2016 to 8. 4. 2016, and/or please fill-in the form (Annex 3) and forward it to [email protected] or [email protected]
Our contact links for your queries: 0903 539 545, [email protected] - Mr. Grešo, LAVEX director in charge of the exhibition space and stands equipment 0903 526 545, [email protected] - Ms. Eva Bajčiová - invoicing and other services
Plase send this filled-in order form by 31.01.2016 to us through [email protected], or thru postal address “LAVEX - LANOVKY A VLEKY, M. Pišúta 5, 031 01 Liptovský Mikuláš, Slovak Republic”
We bindigly and firmly order of services checked-off (marked) on this Registration & Order Form and agree with General conditions valid for participation at the exhibition as defined in Annex 1.
.…………………………………………………………… .…………………………………………………………… Place and date Name, signature and stamp of ordering party
5 ANNEX NO. 1: GENERAL CONDITIONS FOR PARTICIPANTS AND EXHIBITORS AT INTERLAVEX 2016 EXHIBITION
I. ORGANIZER: LAVEX-LANOVKY A VLEKY Slovak-based professional association, M. Pišúta 5, 031 01 Liptovský Mikuláš, Slovak Republic
II. EXHIBITOR: Natural person and legal entity which received confirmed invitation card from the exhibition organizer.
III. APPLICATION FOR PARTICIPATION AT THE EXHIBITION AND ALLOCATION OF EXHIBITION SPACE: (a) Exhibitors may apply for their participation at the event solely through filling-in Registration & Order Form and acceptance of exhibitors of these general conditions and other written instructions of the organizer. (b) Application for participation at the Event (exhibition) binding on the sender (of the application), even if organiser can not fulfil all the applicant's requirements conditions as regards the floor area of exhibition space or its location. (c) The application's acceptance or refusal is in the organiser's sole discretion without the organiser's obligation to give reasons for his decision. (d) The applicant becomes legally entitled to exhibition space and provision of services only after settlement of advance-payment invoice. If exhibitor fails to settle the invoice within defined maturity period, the organiser shall have the right to let the area to an another applicant and the original applicant is not entitled to compensation of expenses or a loss incurred. (e) Allocated exhibition space shall no be further or subsequently leased by applicant to a third party. (f) The applicant’s application shall be deemed as confirmed by organiser with the issue of advance-payment invoice by which a contractual relationship is established between the parties. Subject of contract contains the following points: • floor area of leased exhibition space • ordered services to be provided to exhibitor • financial settlement according to exhibition price tariff • general provisions (of the contract)
IV. RENT FEE PAYABLE FOR EXHIBITION SPACE PROVIDED BY ORGANISER (a) Amount of rent payable for roofed or open-air exhibition space is stated in price quotation. The amount depends on the area dimensions. Each started or incomplete square meter will be taken as a complete one. (b) Organiser will issue invoice on the basis of the confirmed Registration & Order Form. (c) When applicant subsequently, after 25.02.2016, cancels his application already filed and confirmed by organiser, rental and re- gistration fees already by the applicant will not be returned and paid back.
V. PAYMENT CONDITIONS (a) Exhibitor shall settle all the organisers' invoices within their maturity dates. (b) Organiser is entitled to invoice to exhibitor all the exhibition-related costs even prior to exhibition start-up date. Providing that the are not settled by exhibitor within their maturity, the services ordered by exhibitor will not be provided by organiser.
VI. INSTALLATION OF EXHIBITS (a) Organiser will make available exhibition space to exhibitor 24 hours before the exhibition opening. (b) Exhibitor shall not install his exhibits beyond the exhibition space allocated to him by organiser. Operation and appearance (style) of exhibition stand shall not disturb or restrict the other exhibitors in their presentation activity at the exhibition. (c) Based on the exhibitor's request the organiser provides furniture and similar material items usable for exhibition purposes and exhibitor is responsible that at the end of the Event they will be returned clean and in good condition back to organiser, other- wise exhibitor shall cover the costs incurred by organiser to restore the material into original technical condition. (d) Exhibitor shall not make any adaptations of the floor, ceiling and walls of exhibition hall or at the area under open air, and/or dismantle the stand and uninstall the exhibits before the Event’s closing.
VII. PROMOTION & ADVERTISING (a) Exhibitor is entitled to be presented in the Event’s catalogue of exhibitors which will constitute a part of LAVEX INFO magazine issued by organiser. The exhibitor’s presentation in the magazine will consist of the exhibitor's name, address, information on his line of business, tel., Email and web addresses. (b) Exhibitor may install his exhibits in his leased stand only with the understanding that his presentation shall not disturb, no mat- ter how, other exhibitors.
VIII. FINAL PROVISIONS (a) Exhibitor may lodge complaint of services and material provided by organiser. Exhibitor may do so by lodging the written com- plaint to the organiser's appointed representative not later than by the exhibition closing date.
Liptovský Mikuláš, September 30, 2015
6 ANNEX NO. 2 FLOOR DIMENSIONS OF EXHIBITION STAND
Exhibitor: ......
BUSINESS NAME OF COMPANY Please make/draw a simple sketch of your stand’s required floor dimensions and location point of electricity supply line (wall socket). Note: 1 square panel on the above drawing is equivalent to 1 m2
solid (rigid) wall
lockable door
el. wall socket 220 V
v stand equipment (grassed showcases, desks, cooler, fridge, etc.)
Further requirements of exhibitor (please specify): ......
......
......
7 ANNEX NO. 3: ACCOMMODATION ORDER FORM
XV. INTERLAVEX 2016 6th- 7th April 2016 LIPTOV ARENA - Aquapark TATRALANDIA
Forename: ...... Surname: ......
Firm or company: ……………………………………………………………………………………………………………………….………………………
E-mail: ...... Tel.: ......
We require accommodation from: ...... to: ......
Number of persons: ......
PLEASE SEND THIS FILLED-IN FORM TO: [email protected], or [email protected]
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