Board of Finance s1

BOARD OF FINANCE Minutes of the September 13, 2016 REGULAR Meeting

Chairman Paul Harrington called the REGULAR meeting of September 13, 2016, to order at 6:30 P.M.

Board Members Present: Paul Harrington, Chairman Michael Ciarcia Malcolm Hamilton Dennis Gragnolati David Weigert Norman Boucher Stephan Brown, Jr.

Board Members Absent: Cornelius O’Leary

Also in Attendance: Amanda Moore, Assistant Finance Director Eve Eichwald, Interim Finance Director J. Christopher Kervick, First Selectman Terrie Becker, Recording Secretary

Stephan Brown, Alternate Member, will be voting for Board Member Cornelius O’Leary for this evening’s proceedings.

Chairman Harrington introduced Eve Eichwald, Interim Finance Director.

Chairman Harrington introduced Terrie Becker, Recording Secretary, to replace the outgoing Recording Secretary, Linda Kuchta.

PUBLIC INPUT REGARDING BOF MATTERS ONLY:

Town Resident, Douglas Glazier stated there is a Board of Selectman special meeting this evening to approve the transfer of $106,000. He stated he knows the Board of Finance will be discussing this, so the Board of Selectman really does not need to do anything.

Michael Ciarcia stated that the Board of Selectman is waiting for the Board of Finance to take action on this item, so that they can set a town meeting.

ADDED AGENDA ITEMS:

Chairman Harrington asked the Board for a motion to discuss item 7 on the agenda before discussing item 6. Board of Finance Minutes of September 13, 2016 Regular Meeting Page 2

Stephan Brown made a motion to discuss item 7 before discussing item 6 on the agenda. Dennis Gragnolati seconded the motion. All were in favor. The vote was 6-0, and the motion was approved.

Michael Ciarcia made a motion to discuss the Board of Finance Recording Secretary’s stipends, and to discuss the $5,000 Consultant fee for the Assessor’s Office. Dennis Gragnolati seconded the motion. All were in favor. The vote was 6-0, and the motion was approved.

CORRESPONDENCE:

There was none.

DISCUSSION REGARDING FUNDING LOCIP GRANT ($106,000):

Chairman Harrington stated that a month ago this Board approved a transfer of $106,000 from Debt Service. After the fact, it was brought to our attention we cannot use the Debt Service line item. He stated at the last meeting we rescinded the motion. He stated that two years ago the money was put into Debt Service to reduce Debt Service, which has not been done.

Chairman Harrington stated on March 16, 2016, this Board reviewed all of the Capital Accounts. He stated there was money left over, and Cathy Cabral had suggested that we take the money and put it in the Debt Service Line Item. He stated if we rescind that motion from March 16, and restore the Capital Accounts at $97,000.00, it will enable us to take from the $97,000 and transfer it to the Main Street Line Item. He stated Mandy has also found an additional $9,000.

Chairman Harrington stated that Michael Ciarcia made the original motion on March 16, and Cornelius O’Leary seconded the motion. He then stated that Con is not here this evening. Michele Hill stated that you are rescinding the vote not the motion.

After very brief discussion, Michael Ciarcia made a motion to rescind the vote from March 16, 2016, approving the transfer in the amount of $97,000, from several Capital Accounts, to Account # 104-1431, 15FB Debt Service Reduction. Stephan Brown seconded the motion. All were in favor. The vote was 6-0, and the motion was approved. Board of Finance Minutes of September 13, 2016 Regular Meeting Page 3

Michael Ciarcia made a motion to approve a transfer in the amount of $106,000 from the following accounts:

309-1342 14 Snow Plow for Loader 500.00 309-1426 15 FB Bobcat Skid Steer 8,615.00 309-1426 13 Backhoe/Loader HWY 2,344.51 309-1321 13 AADPW Vehicle Lift 500.00 309-1343 14 Ten Wheel Dump Truck 8,856.63 309-1425 15FB Season Field Tractor 16,725.27 309-1427 15FB 6 Wheel Dump Truck 28,492.25 309-1428 15FB L70 Pay Loader 3,396.00 504-1424 15FB Lib Parking Lot Reclaim/Pave 2,935.79 504-1421 15FB Library Carpet Repl 5,361.17 104-1314 13-Unallocated Cap Imp 12,242.00 711-1202 11-HS Coral Room Cabinetry 8,967.21 700-1417 15-SR CTR A/C Rooftop Replace 1,500.00 124-817 05-HR-HRIS SYS 2,200.00 200-1423 15FB Server Racks 426.63 414-1418 15-SR CTR Bus Grant Split 2,913.00 124-1598 16FBBlinds Gym 24.54

To Account # 608-1628, 17-EIDC Main St Streetscape Project, and to forward to the Board of Selectman for a Town Meeting. Stephan Brown seconded the motion. All were in favor. The vote was 6-0, and the motion was approved.

DISCUSSION REGARDING END OF SERVICE BENEFIT FOR POLICE CAPTAIN CHET DEGRAY:

Chairman Harrington stated Captain DeGray’s contract was not renewed.

Amanda Moore stated she had received a letter from the Police Chief listing out what he has on the books for vacation, sick, comp time, personal time, and holiday time. She stated the Finance Office verified the time that was eligible for payout under his contract. She stated the total amount of the payout is $56.633.90. She then stated his employment agreement is between the Police Commission and Chet DeGray.

Ms. Eichwald explained that he also has a settlement agreement, along with the Police Union Contract, and a separation agreement. She stated nothing is final and nothing has been paid. Board of Finance Minutes of September 13, 2016 Regular Meeting Page 4

After further discussion, Dennis Gragnolati made a motion to approve payment in the amount of $56,633.90 for End of Service Benefit to Chet DeGray from Account # 510- 349, Salary and Wages-Reg & Adm. Michael Ciarcia seconded the motion.

After brief further discussion, the Board voted all in favor. The vote was 6-0, and the motion was approved

DISCUSSION REGARDING MULTI-BANK SECURITIES ACCOUNT:

Amanda Moore gave a brief review of multi-bank securities. She stated that $2.4million is in CD’s. She stated they are beginning to mature now.

Eve Eichwald asked the Board if the Finance Office prepared a schedule, if that would be helpful.

Chairman Harrington suggested having workshop meetings to work on policies for investments and for transfers. The Board will schedule a meeting in October.

FOLLOW-UP DISCUSSION REGARDING ACCT #’S 343 AND 080:

Chairman Harrington stated that for Acct # 343, Youth Service Line, that payment has continued to be paid to the Executive Assistant on a weekly basis.

Chairman Harrington stated that for Acct #080, Finance Office, the payment has not been made to Amanda Moore for assuming additional duties. An opinion is pending from the Town Attorney.

ADDED AGENDA ITEMS:

Chairman Harrington stated we have an end of year transfer from the various salary accounts.

Dennis Gragnolati made a motion to approve the end of year transfer in the amount of $40,242.00 to the following accounts:

100-1577 S&W Webmaster Stipend 1.00 102-61 S&W Per/Vac Repl/Seas 47.00 106-80 S&W-Regular 2419.00 111-89 S&W-Reg/Dir 387.00 114-295 S&W-Reg 1,221.00 Board of Finance Minutes of September 13, 2016 Regular Meeting Page 5

116-220 S&W-Reg 3,682.00 118-283 S&W-Reg 882.00 124-191 S&W-Reg 1,768.00 126-10 S&W-Reg 1,125.00 146-315 S&W-Period/Sec 38.00 602-324 S&W-Period/Sec 66.00 604-24 S&W-Vac Rep Sec 155.00 608-775 S&W-Consultant 4.00 610-53 S&W-Period/Sec 104.00 202-205 S&W-Reg 1,768.00 202-206 S&W-Overtime 371.00 300-164 S&W-Reg 25,501.00 414-33 S&W-Reg 703.00

From Account # 142-276, Contingency. Stephan Brown seconded the motion. The Board then reviewed and discussed the actual transfer request sheet.

After review and discussion of each account, Dennis Gragnolati made a motion to approve the transfer in the amount of $39,855 from Acct # 142-276, Contingency, to all of the above accounts, except for Account # 111-89 in the amount of $387.00. Stephan Brown seconded the motion. The vote was four in favor, and two opposed, and the motion was approved. Michael Ciarcia and David Weigert opposed the motion.

MINUTES OF PREVIOUS MEETINGS:

Chairman Harrington referred to the minutes of August 9, 2016, asking for any changes or corrections. There were none.

David Weigert made a motion to approve the minutes August 9, 2016, as written. Michael Ciarcia seconded the motion. The vote was four in favor, and two abstained. The motion was approved. Dennis Gragnolati and Stephan Brown abstained from voting on this matter.

The minutes of August 23, 2016 were not voted on since they were not submitted by the Recording Secretary.

ADDED AGENDA ITEMS:

Chairman Harrington stated we have a new Recording Secretary, Terrie Becker. Linda Kuchta stayed an additional month to train Terrie. Terrie will be paid a training rate of Board of Finance Minutes of September 13, 2016 Regular Meeting Page 6

$193.00, and Linda will receive the normal monthly stipend. He then stated that the Stipend Account will be $193.00 short, and he is asking for a transfer from another account.

Michael Ciarcia made a motion to transfer $200.00 from Acct # 0048, General Supplies, to Acct # 0043, S&W-Rec Sec. David Weigert seconded the motion. All were in favor. The vote was 6-0, and the motion was approved.

Michael Ciarcia stated the Assessor should be at the next meeting to discuss the findings of the consultant in the review of the computer systems. Ms. Moore stated she will speak to Ms. Duffy.

PUBLIC INPUT REGARDING BOF MATTERS ONLY:

Douglas Hamilton stated regarding the retirement contract for the Captain, he would suggest taking $20,000 and go to the Police Commission for the $36,000. He stated he assumes it will take two to three months to fill the position.

CHAIRMAN’S INPUT:

Chairman Harrington stated that our First Selectman sent out an email regarding TIF. He gave a brief description of TIF (Tax Increment Financing). He then stated he does not like the idea of lock-boxing money for the Main Street District. He stated the money can only be used for Main Street, for twenty years. He stated the Board may want to review the information that was emailed.

A motion was made by Dennis Gragnolati, seconded by Stephan Brown, to adjourn. The vote was unanimous and the meeting stood adjourned at 9:50 PM.

Respectfully Submitted,

Linda A. Kuchta Recording Secretary