School Enterprise Challenge Business Idea Template s3

M.M. PUBLIC SCHOOL

INDIA

ANNUAL REPORT An update on our business this year

Written by

MS. BOBBY NARULA

CREATED AS PART OF THE SCHOOL ENTERPRISE CHALLENGE AWARDS PROGRAMME – SILVER LEVEL

Section A: Executive Summary

Business Name Little Hands at work

Business Activity Promotion of handicrafts, food stalls, saplings, useful things made out of waste Best out of waste and eatables Main product / service Our school business social media (Facebook page, blog, Twitter account etc.) Number of students involved in business implementation activities (including writing Boys 500 Girls 600 Total 1100 this Annual Report) Number of students in whole school Boys 1350 Girls 650 Total 2000 Number of parents involved in our school 500 business Financial Summary Estimated (figures copied Actual from Business Plan) Our local Our local US Dollars ($) US Dollars ($) currency (rs ) currency ( rs ) Period of time budgeted for& actually _7__ Months _7__ Months covered: Total Income: 234000 3656.25 290000 4531.25 Total Direct Costs: 8340 130.31 30870 482.3 Gross Profit: 225660 3525.93 259130 4048.9

1 SILVER Annual Report Template 2017. ©Teach A Man To Fish [email protected] Total Indirect Costs: 5500 85.93 10000 156.25 Net Profit: 220160 3440 249130 3892.6 Section B:Running Our Business

Here is a summary of what we did to run our business (including activities carried out to launch the business, if we started a different one this year): We organised student’s lunch on every Friday and teachers lunch on every Saturday also we organised cultural events like sale of handicrafts on festivals and sale of eatable items on every PTM. Inter class competitions were also organised and workshops were done for making handicrafts. Food stalls were there while organising inter – class competitions.

2. Here is a description of the different departments we worked in and how often we all rotated roles: we have divided our team in different departments like: 1. Production department: The head of this department is “Shubham Goyal”. He takes care of what we are producing and how much we are producing as per the requirements.. He keeps an eye on what are the new innovations which can be added in the product to increase the sale. 2. Marketing department: The head of this department is “Mehak”. She see where can we sell our product and are the customers liking the product or not? She keeps an eye on where we are selling our product and what are the feedbacks of the success of the products. 3. Promotion department: The head of this department is “Lakshay”. He promotes the product in such a manner so that more and more customers get attracted towards the product. He launches’ many sales promotion techniques likes discount offers, buy one get one free, gift vouchers etc. . 4. Accounts :The head of this department is “Samaksh”. He takes care of how much we spent on purchasing of items and what is the cost of the product and at which price we are selling it whether it is giving profit or not? He maintains the record of how much amount we incurred and how much we earned and plans for strategy of next time. 5. Product designer: The head of the department is “ Fatima”. Her main focus is on the design of the product so attractive that the product can appeal the customer very well. Designing of the product should be eco friendly. 6. Distribution: The head of this department is” Ruhina”. She keeps a check on the distribution of the products in an orderly manner .She maintained a register for the distribution of the different items for the smooth running of stalls. 7. Personnel selling: The head of this department is “Mayank Sahni”. He has a major responsibility for the success of the stalls as he has to think about the unique ways for selling a product so that customer can get convinced very easily. 8. Finance manager: The head of this department is “Samarth”. He has been given the responsibility of handling all the finance whether it is profit, loss ,direct or indirect costs. He maintained all the ledgers and provided an accurate information about the profit and loss.

Section C: Management & Use of Profits 3. a)Here is an explanation of how we formed our Business Management Committee: We have formed the business committee with the help of principal mam, vice principal mam, lead teacher , students and alumni of the school as they are more aware about the business strategies. They know about the product availability at lower costs, promotion of the product, demand And supply of the product.

b)These are the members of our Business Management Committee:

2 Name Status (teacher/student/parent etc.) Mehak student Pranjalwadhwa student Samarth student lakshay student Fatima student Mayank Sahni student Santosh Batra teacher Bobby Narula teacher Nikita Malhotra teacher Sonu Gupta teacher c) And this is a record of the meetings our Business Management Committee held:

Date Number of attendees Main subject(s) Signed off by Principal? discussed (Yes/No) 8 th JULY 2017 1500 What should be our Yes product and how can we design our product with minimum cost? 12th Aug,2017 1450 How to raise fund for Yes the product designing and forming the departments and allotting head for each department. 16th Sept 2017 1600 Started making of the Yes product and watching the problems coming while making of the product and finding the solution of that problem. 7th Oct,2017 1800 Deciding the sale Yes prices of the products and sales promotion techniques. 25th Nov 2017 1400 What are the Yes problems coming while sale of the products and whether the customers are liking the product or not how customer’s satisfaction can be increased?

4. Here is anexplanation of what we decided to spend our profits on and how we came to that decision: 3 SILVER Annual Report Template 2017. ©Teach A Man To Fish [email protected]  We have decided to spend our profit on needy persons by distributing them the blankets and food items and we had organized workshop in their nearby areas for making handmade items so that they can be able to make it sell in the market and earn their livelihood.  We have donated some part of our profit to NGO and orphanage.  We have also donated stationary items like pen, pencil, register etc.  We came to this decision by looking the pathetic economic conditions of the society especially below poverty line people.

We, the Business Management Committee, confirm that we agreed democratically how the profits would be spent.Signed by Business Management Committee:

Section D: Achievements, Challenges and Solutions 5. These are the 3 most important things we learnedand how these learnings are helping us outside of the business:

1. We learnt how to work in a team and how to coorodinate with each other and find solution of any problem and this is helping us outside of business also as we help each other now to find the solution of the problem given to us.

2. We learnt how to convince the customers by making our product more attractive and producing only those items which are essential for our livelihood.

3. We learnt how to manage our finance and run our business like about product’s actual cost, product avaiability at lower cost, selling them at nominal rate including our profit also.

5. Here is a quote from each head of department explaining the biggest challenge he/she faced when planning/setting up/running our business and the solution(s) we found to overcome them:

Department Name of student head Main challenge faced Solution(s) (quote) of department (quote) Shubham goel& What should be the Research of markets like Production & Fatima material used so that sadar market, chandni product designing cost occurred is chowk. minimum Mehak Where to sell the Filling questionnaire Marketing product , its promotion and sale. Promotion and Lakshay Finding sales promotion Finding the tastes of advertising techniques and tools. customers and preferences by taking their views Samaksh Maintaining the max Purchasing the raw Accounts profit at minimum cost material at lowest cost.

4 Section E: Sustainability & Business Development 6. Our business is sustainable and has a positive impact on the environment and our community because: It does not have any negative impact on environment and on society as we are dealing with handmade products and they are biodegradable. In eatables we are using non-oily healthy products that do not affect health in any way. we are promoting flameless cooking.

7. Our school business has definite potential to carry on running sustainably for at least the next year.Here is our clear and realistic action plan for how we will continue to run it next year:

In the next year it will run very successfully because : i.) In handmade goods we are using waste material as a raw material. ii.) In eatables we are providing very nutritious food like sprouts, shakes which can be made very easily

iii.) In packaging we are able to find out new techniques for packing of the product from the unused product. iv.) We mainly emphasis on recycled paper bags instead of plastic bags. v.) We can use decorative material to make old things usable. Examples water bottles, canes, buttons, rope, lace etc.

Appendix Section: Students in Action Please find in this space some evidence that clearly shows our involvement as students in the setting up, running and management of our business. You will find 3-5 photos (or if that’s not possible, we will share quotes from participating students).

A photo of one of our sales events:

5 SILVER Annual Report Template 2017. ©Teach A Man To Fish [email protected] A photo of us running our business:

A photo of our Business Management Committee:

FINANCIAL REPORTING

1. Income (actual)

NAME OF PRODUCT OR SERVICE QUANTITY SALES PRICE SALES INCOME (Quantity x Sales Price) 600 200 120000 Gift Hampers(cookies,chocolotes,cakes , muffins) Sandwich/Pasta/FoodThaalis 600 100 60000

6 Cold coffee/Hot Coffee 400 60 24000

Lemonade/ Mock tails/Shakes 500 60 30000

Envelopes/ Folders/Wall-hanging/ 700 80 56000 home décor/ aprons,bookmarks, handkerchiefs,windchamps/ Rakhis TOTAL SALES INCOME 290000

2. Direct Costs (actual)

NAME OF ITEM QUANTITY COST PER ITEM TOTAL COSTS (Quantity x Cost per Item)

PAPER BAGS Fevicol Bottles(200g) 10 50 500 Handmade Sheets 60 15 900 Florescent Sheets 20 10 200 Buttons 100 .5 50 Laces 400 .5 200

Decorative Diyas And Candles Diyas 1000 .25 250 Mirror 2000 .25 500 Fevicol (200g) 160 50 8000

DECORATIVE ENVELOPES Handmade Sheets 60 10 600 Laces 200 .25 50 I RE COIN 500 1 500 POOJA THALIS Cardboard Thalis 200 1 200 Laces 400 .5 200 Kite Sheets 115 2 230 Fevicol (200g) 60 45 2700

Cold coffee/ Hot coffee/ Lemonade/ Shakes Coffee powder 50 100 5000 Full Cream Milk 20 KG 30 600 Sugar 50KG 35 1750 Syrup 20 BOTTLE 50 1000 ICE 50 KG 10 500 Lemons 50 KG 10 500 Ice cream 5 BRICKS 50 250 Sandwich/ Pasta/ Food stalls Bread 10 15 150 Paneer 5kg 70 350 Capsicum 12 kg 20 240 Pasta 8 kg 25 200 Corn 5kg 20 100 Spices 10 15 150 7 SILVER Annual Report Template 2017. ©Teach A Man To Fish [email protected] Nachoas 50 packets 100 5000 Onions 5 20 100

TOTAL DIRECT COSTS 30870

3. Gross Profit (actual) Our Local Currency

TOTAL SALES INCOME 290000

TOTAL DIRECT COSTS 30870

GROSS PROFIT 259130 (Total Sales Income – Total Direct Costs)

4. Indirect Costs (actual)

NAME OF ITEM QUANTITY COST PER ITEM TOTAL COSTS (Quantity x Cost per Item) 1000 3 Advertisement Cost 3000 Office Stationery 500 2 1000

Maintenance Cost 1000 1 1000

Transportation Cost 800 1.25 2000

Sundry Expenses 2000 0.5 3000 TOTAL INDIRECT COSTS 10000

5.Net Profit (actual)

Our Local Currency

GROSS PROFIT 259130

TOTAL INDIRECT COSTS 10000

NET PROFIT 249130 (Gross Profit – Total Indirect Costs)

This is how we raised the additional money needed to finance our business:

Organizing lunch for the teachers on every Saturday, organizing competition for the students on festivals like Rakshabandhan , Independence day, Janamashatmi, Diwali, Dusshera, Christmas etc.

8 Additional comments about our finances: We have earned profit by selling eatables and handmade products. We have distributed a part of our profit for the social welfare like donating books and stationary material to needy children. We have also donated blankets and food items to needy people.

Our Local Currency used : Rs. 1

Exchange rate to US Dollars: 64

6. Here are two photos showing how we kept our financial records (e.g. purchase ledger, sales ledger, cash flow statement, cash book

Cash flow statement

Purchase ledger

It is important for you, your teacher and for us to reflect on how the Awards Programme has helped you develop your skills. Please ask your teacher to fill in the following sections. ONLY SCHOOLS THAT COMPLETE THIS SECTION WILL BE ELIGIBLE FOR AN AWARD.

1. After going through the activities to implement your school business do you feel your students...

Stayed Please choose ONE option (‘Improved’, ‘Stayed the same’ or ‘Did not improve’) for each row Did not Impro the below…. improve ved same a. Are more confident speaking in front of other people (e.g. during market research) Yes b. Work better with people with different opinions to theirs Yes c. Have improvedtheir team working ability, e.g. if other team members were struggling Yes they offered support to them d. Are more confident analysing information Yes

10 e. Are more able to use their ideas to organise and plan work in order to reach their goals Yes f. Are more able to look at different ways to solve a problem and are more confident in Yes selecting a solution g. Do you feel your students have gained the skills and knowledge to start and run a Yes successful business independently?

2. Can you tell us the biggest impact the program has had on a specific student, their family or even yourself? Students have become more confident to deal with the people. Presentation skills convincing power has been improved. Parents are feeling proud on their child. Leadership skills have been improvised. Now they are aware about the product’s actual cost and market value.

3. Through the school business implementation process, which skills do you think students improved/gainedthe most (max 3): Yes Leadership Communication Aspiration Confidence Decision making Other – Please specify: Yes Problem solving Ye Team work s

4. Do you feel the activities helped students improve their performance in other subjects at school? You can choose more than one option. No Yes, in Science Yes Yes, in Maths Ye Yes, in Business Studies s Yes, in Writing & Reading Yes, Other – Please specify:

5. Have the students used the skills learned through the school business implementation outside school? Yes If you answer ‘Yes’, please specify (if possible): No No HOW – For example, Have they established any business activities?:

With WHOM – For example, with their family, other students, etc.:

CONGRATULATIONS on writing your Annual Report! You have completed Step 3 and the School Enterprise Challenge programme! Submit NOW! Remember to submit your Annual Report to the School Enterprise Challenge Awards Programme by logging in to your account at: www.schoolenterprisechallenge.org/login in order to be eligible to receive your Silver Award.