Eagle Springs Board of Director S Meeting Minutes Feb 10, 2014

EAGLE SPRINGS BOARD OF DIRECTOR’S MEETING MINUTES JANUARY 6, 2015

Board Members Present: Advisory Board Present: Richard Beladino – President Rafael Cotto Ed Armijo – Vice President Manny Macias David Bumpus – Treasurer Homeowners Present: Ann Abel - Secretary Jean Paul Van Landeghem Tom Godfrey–Member-at-Large Philip Bloom Larry Cooley – Member-At-Large Property Manager: Gary Brewer

1. Call to order 6:20

2. Approval of October 23, 2014 minutes - Board members were given a copy of the minutes from the 23 October 2015 Board meeting. Richard Beladino called for approval of the October Minutes. Minutes were unanimously approved.

Memo for Record: Approved Minutes were e-mailed to Jared Brown Jan 8, 2015 and were posted to the Eagle Springs Web Site on Jan 10, 2015.

Advisory Board member Rafael Cotto briefed the Eagles Springs Association, Inc. Five Year Plan and emphasized the importance of assigning priorities and points of contact for individual projects.

3. Treasurers Report – A detailed report was provided by Mr. David Bumpus. A motion made, seconded and unanimously approved.

a. 2014 Estimated yearend cash balance: $248K b. 2015 Cash estimated projections year-end balance: $98K c. 2015 Proposed budget review with Board of Directors Available on Website

d. 2015 Infrastructure proposed expenditures Roof replacement Community Center = $20,000 Heat and Air replace all units = $35,000 Rebuild tennis court = $55,000 Water slide replace = $40,000 Retaining Wall at pool complex replacement = $8,000

e. Approval of 2015 budget

f. Delinquency Report Status – The projected delinquency for year ended December 2014 is estimated to be $65,000. Delinquency for 2015 is estimated to be $38,000 for an estimated total resident delinquency of $103,000. Board of directors is working with our attorney to go after delinquent residents in order to keep the delinquent amount within a reasonable limit.

4. ACC/AACC Report – Ed Armijo stated there were no new requests that required AACC approval. - Residents are still concerned about the lack of action being taken by ACC members in regards to homes that do not meet ES Homeowners Association guidelines. He also stated that a list of ACC members could be made available in the office for any residents that would like to review. (Some ACC members requested their names and phone numbers not be made public.)

5. Neighborhood Watch Report – Ed Armijo announced a “Neighborhood Watch” social was planned for Feb 15, 2015 in the Eagle Springs Clubhouse. Monthly meeting that were held at the new Centerville Police Department during 2014 will now be held in the ES Clubhouse. A neighborhood watch social is planned for January 15, 2015 in the Clubhouse at 6:00 PM.

6. Property Managers Report: Gary Brewer was present and provided a detailed Property Managers Report for the period of Oct 23 2014 –Jan 6 2015.

7. Invoice review and approval: Total invoices approved for time period of Oct 23, 2014 to December 2, 2014 in the amount of $18,294.54. Total approved for time period of December 3, 2014 to January 6, 2015 in the amount of $12,715.50. All invoices were approved for both time periods. Copies of invoices are on file in the Eagle Springs office.

8. Old Business: A special executive session meeting was held at 6:00 PM, December 2, 2014 in the ES Clubhouse for the Board to meet privately with the ES lawyer, Rob Fritz and the ES State Farm Insurance representative, Chuck Thompson.

On December 8, 2014 the annual meeting was held along with a holiday social dinner.

9. New Business: - Flood Control Project update – Tom Godfey has undertaken the task to assist in the flood control project working with residents and engineers.

- Gunn Road Project – Richard Beladino gave a detailed report of all work scheduled to be done on Gunn Road that will impact the Eagle Springs Community.

- Roving security for 6 months per year – David Bumpus contacted a firm out of Atlanta that will provide security 5 days per week (10:00 PM – 6:00 AM) during the summer months. Approximate cost of this service is $31K-$32K). This expenditure has been budgeted for 2015.

- Lifeguard staffing for 2015 pool season – It was voted on by the board of directors to take back the staffing and management of the lifeguards for the 2015 pool season from the current contractor. Larry Cooley has taken on the responsibility of managing the pool complex and working with Gary Brewer in staffing the necessary lifeguards.

- Community Center – David Bumpus went over the new rules/guidelines for renting the Clubhouse and Community Center. Memo for Record: Copies of both contracts were e- mailed to all Board members Jan 6, 2015 and have been posted on the website.

10. Residents and Directors Comments: - The subject of Eagle Springs needing to purchase property on US 41 that recently became available was discussed. - - Rafael Cotto ask if Channel 99 should be updated and maintained

- Jared Brown informed the Board that 2015 is his last year to maintain the ES Website and the Board Members will need to find a replacement.

11. Next Board of Directors meeting: tentatively scheduled for the 3rd Tuesday in February which will be Feb. 17, 2015 at 6:00 pm

There being no additional business from the Board, Richard Beladino motioned the meeting be closed, it was seconded and unanimously approved.

Meeting adjourned at 8:45 p.m.

Prepared by: Ann Abel