Appointment: Person Responsible for Fire Prevention Co-Ordination

Farm Name Farm logo Subject Emergency Co-ordinator Appointment Letter Date April 2016

APPOINTMENT: PERSON RESPONSIBLE FOR THE CO-ORDINATION OF ALL EMERGENCY EVACUATIONS IN TERMS OF THE OCCUPATIONAL HEALTH AND SAFETY ACT, ACT 85 OF 1993, AS AMENDED

Name of the company: ………………………......

I, ...... …...... , in terms of the above-mentioned

Act, appoint you, ...... ………...... , as the person responsible for the co-ordination of all fire or other emergencies.

This designation is valid for the period ...... to ......

Your responsibilities are as follows: 1. To identify all possible fire hazards and take the necessary action to reduce the fire risk as far as possible. 2. To ensure that the correct type and quantity of fire extinguishers are available. 3. Ensure that the necessary signs indicating the positions of fire-fighting equipment and emergency exits are displayed. 4. Ensure that emergency exits are kept free and are adequate to the number of people. 5. To ensure that regular checks and inspections of fire-fighting equipment on the premises are carried out. 6. To assist in developing standards and systems to ensure a high level of preparedness. 7. To ensure that fire team members are well trained in the use of the equipment and fire-fighting techniques. 8. To promote a general awareness of fire prevention. 9. Keep management informed of possible fire risks and incidents. 10. Ensure full co-operation with the total emergency plan and the emergency co-ordinator. 11. Organise regular fire drills; and 12. Co-ordinate any other emergencies that may necessitate the evacuation of the workplace.

SIGNATURE: ...... …….. DESIGNATION: ……...... (Employer or assignee)

DATE: ...... ACCEPTANCE

I, ...... ……………………...... , accept this designation.

I have studied the relevant sections of the Act and regulations and/or standards and understand the duties and responsibilities of this designation.

SIGNED:...... ………...DATE:......