Stettler Minor Hockey Minutes s1

Stettler Minor Hockey Minutes

Thursday, September 9, 2010

Present Jason Bridge Laurie-Anne Niehaus Jill Fisher Dave Deaver Sheri Morbeck Cindy Zimmermann Veronica Anderson Carrie Macey Ken Kistner Apryl Cassidy Kevin Burkard Rory Rost Wendy Davidson Bob Kent Greg Switenky Katie Bainbridge Tara Bergstrom Trina York Christa Cornelssen Sandra Schell Glen Morbeck Andrea DeYoung

Meeting called to order at 7:03 pm. By Jason Bridge

Minutes from the August meeting were reviewed and Veronica Anderson motioned to have them adopted as read, Dave Deaver seconded

Jason Bridge introduced the new members in attendance, they were: Christa Cornelssen – Atom Director Carrie Macey – Novice Director Midget Director – Ken Kistner

A request has been made to hang a Chill jersey in the lobby as a memento of the provincial championship won by the Bantam A team last year. This item will be tabled for discussion at a later date.

A letter to ID Apparel was submitted requesting that only board approved garments will be allowed to use logo. The board will consider approving special items such as toques etc. for tournaments but written approval must be obtained.

The team numbers for the 2010/11 season at present are:

Mites - 40 players = 4 teams of 10 3 tournament teams will be carded of 14, 13, and 13 Novice – 37 players = 3 teams of 12, 13, 13  Novice will start September 18 and 25th  Mites will start October 2 and 9th  Sandra will send a player list to the directors and the Ice Allocator will send the schedule. Atom – 50 skaters - 6 goalies = 3 teams of 17, 17, 16 and 2 goalies each  There was discussion as to whether we should have 4 or 3 teams in Atom. Both scenarios were discussed. The decision will be made at a later time by the SMHA executive. Peewee – 47 players – 7 goalies = 3 teams 16, 16, 15 and 2 goalies per team + 1 . Tara will check with the new goalie to confirm if he is still playing goal. If he is then the options need to be explained to all of the goalie parents. Bantam – 41 skaters (includes 3 trying out elsewhere and 1 import) – 4 goalies Looking at 3 teams of 13 or 14 players per team but will not know until AAA tryouts are over . Some players from Drumheller were wondering if they could come here to try out and we have agreed as we could use more players. Midget – 47 players – 6 goalies = 3 teams of 16, 16, 15 and 2 goalies per team . Midget also has room for a few more payers. We may lose 1 or 2 more to other teams as well. Female Peewee – SMHA has decided to not run a peewee girls team s we do not have enough players to do so. Bantam – 19 players and 1 goalie Midget - 13 players and 1 goalie . SMHA will look at moving at least 2 girls to Midget from Bantam girls to bring the Bantam numbers down to 17 and make room for the peewee girls that want to still play girls. The second year players will be evaluated to see who is capable of the move and will be moved based on those evaluations and whether they are willing to do so. . Ice will be scheduled this month for the girls

The new jerseys are in but the pinnies have not come in yet.

Pictures – there is no date yet and SMHA will look around to check on a new photographer this year.

Managers meetings- Sandra has the packages. The meeting will be held after the teams are set and preferably before the NCMHA meeting.

Peewee Skills Challenge – If anyone is interested s in running SMHA can host but we need to know as soon as possible. Please contact Jason if you are interested in setting up this event. Atom 4 on 4 – The same as the peewee challenge. Can host if someone is willing to organize. Directors need to ask the peewee and Atom parents if there is anyone interested in organizing these events.

Zone 7 meeting is September 19, 2010

Reports

Treasurer – Jill Fisher  Fees deposited to date are $99,692.67  August 31st balance was $16,805.30 the new balance is $122,459.86  Jersey (team sponsors that have paid; DQ, Wells Furniture and CSI  The casino earned $24,716.24  SMHA books need to be audited. Jill will check with Wendy Kossowan to se if she is willing to do this again for SMHA.  The Legion only wants to pay for half of their sponsorship. SMHA will check with the Legion to see if they want to sponsor Minor hockey in another way as we prefer full sponsorship. It will be suggested that they could sponsor the Rebel game instead.  A Scotia Bank team rep has to sign for sponsorship. The coach has done this in the past so he can go in and sign after the team is set.

Registrar/NCMHA – Sandra Schell  Sandra will forward the player lists to the directors.  Sandra wanted to thank Apryl Cassidy and Royal LePage for their help with photocopying our player lists.  NCMHA meeting is September 18

VP Administration – Trina York  Gerri wants to know what the former concession manager was paid. That is fine Trina can forward on that information  We are waiting for a donated used stove for the concession  Gerri was wondering about the concession books and if they are complete and what her bonus will be.  The Fired Marshall was in. He had concerns about extension cords so the town needs to upgrade to meet code.  The health inspector was only concerned about the stove.

VP Operations – Dave Deaver  Dave will attend the Zone meeting on September 19  Is entering all names and registrations

VP – Glen Morbeck  Glen needs to look into coach clinics for the upcoming season  These have to be applied for online through Hockey Alberta  SMHA needs information on the new clinics and we need to host a Coach level 1 and Development 1

VP Programs = Kevin Burkard  Has received no answer yet about the Rebel game but will be looking into this  Will be submitting the tournament schedule for SMHA.

Equipment Director – Bob Kent  The new girls jerseys have come in with Wells as a sponsor for the peewee girls team  Since we have no peewee girls team what do we do for the sponsor this year? We will look into name bars for Jiro jerseys so Wells can still be a sponsor depending on the sizes needed.  The pinnies will hopefully be in before Midget/Bantam tryouts and will be numbered #1-24

Website Coordinator – Andrea DeYoung  Andrea will be sending the directors their passwords for the website  She will also be attending the managers meeting to help answer any questions about the website  Was wondering if anyone had any ideas for poll questions?  Andrea will be sending out an email advising members that Gerri will place anyone 16 or over on the grill. Members have to be 14 or over to work in the concession. If there are any issues these will be handled by SMHA, if workers are not working out they may be asked not to return.  Andrea will be stressing that everyone use the website!

Atom – Christa Cornelssen  There have been issues with the player movement that occurred this year. Christa was advised to inform parents that there is a new board in place this year and they are looking at new policies. Hockey Alberta only needs to approve Overage players. They agree with justified player movement  The September minutes will include the minutes of the decision made this year regarding player movement and the suggestions made to update the guideline. See Open Discussion items  There are issues with team sizes as well, there are many unhappy parents. Christa was advised to please tell the upset parents to attend our meeting or please talk to a member of the executive.

Referee/ Ice Allocator – Katie Bainbridge  Will be placing an add in the paper for the upcoming ref clinic. She has also advertised in the schools and could also email other associations and it will be added to the website.  The fees are the same as last year  Referees will be required to have their own gear and supplies  Katie will only collect the clinic fee  Tryouts are almost all scheduled  Ice practice schedule in progress.  Mites refs are paid $15.00 for tournament games and $10.00 for regular games

Fundraising – Laurie-Anne Niehaus  Rebels game is going good, the room upstairs has been rented  Puck N’Funny is booked for April 9th  We need a volunteer to film the game from the office for the Rebels.  Laurie-Anne will be supplying a list of who is not to be asked to sponsor anymore this season. The directors will be given this list to forward to the mangers.

Tryout Committee  Have been working on getting exhibition games for the Midget and Bantam groups for their final ice times and final team selection. Were unable to arrange for Atom and peewee as we started too early for most associations.

Mites – Sheri Morbeck  Mites tournament is December 4th  Parents need to be carded as coaches or trainers if they are to be on the bench at all with a diabetic player that we have.  Considering toques for the Mites tournament

Novice – Carrie Macey  Novice Tournament February 19 and 20th  Carrie needs the novice binder we will locate  The overage payer will be advised of approval and conditions and the manager of the team will carry necessary info with them

Peewee – Tara Bergstrom  Was wondering if anyone has submitted a Skybox schedule to coordinate skybox. Trina will look into

Bantam – Apryl Cassidy  Nothing to report

Midget – Ken Kistner  Will be advised of teams as they are known

Female – Wendy Davidson  The program needs more coaches as there is only one coach listed and that is for Midget  Will be advised of ice times

Open Discussion

Media rep – Veronica Anderson  Please let Veronica know of exhibition games and she will advise paper of our schedule.

New apparel- At the meeting on August 26th new track suits and jackets were discussed as this was discussed previously by the SMHA executive as an idea to move forward with. Due to issues with the apparel currently used it has been decide that we will phase in new track suits and jackets over the next 2 seasons starting this 2010/11 season. Trina York motioned that SMHA will change to a black Kewl track suit and a Canada sportswear lined or unlined jacket in black as well. As stated these will be phased in starting the 2010/11 season thru 2011/12 seasons. On September 9th Apryl Cassidy seconded the motion and the majority were in favour. The new apparel will be discussed with the teams at the coach manger meeting and an email will be sent to explain the change.

The cost of the new apparel is as follow: Kewl track jacket – Adult $52.75 – Youth $49.75 Kewl Track pant – Adult $35.75 - Youth $32.75 Coat Insulated – Adult $89.75 – Youth $79.75 Coat – Adult $79.75 – Youth $69.75

Player movement was discussed at the August 26th meeting as well as there was a request made. The decision made was as follows:

Due to several coach recommendations and documentation it was motioned by Sandra Schell that SMHA let Daylan Kueffler tryout at the Atom level starting at AA. We are recommending that if he does not rate in the top 10 at that level that he be moved down to the A level to continue trying out again needing to achieve top 10 to remain on that team. No movement will be allowed after final placement. SMHA will be using this guideline as a guide for future policies that will need to be put in place this season to allow for player movement. These new policies will need to be presented 30 days prior to the AGM. Jill Fisher seconded this motion and all were in favour.

Some of the guidelines suggested for the new policy include:  No answer should be given before registration to allow for numbers to be checked first  Try to obtain coach recommendations before tryouts  Each level will need specific guidelines to suit each level  Recommend that the player being moved up make top 10 before being allowed to play on team (exception being the B team) to insure player is capable of playing at that level.  A committee will be required to set up the new player movement guideline this season.

An emergency meeting was held August 15th regarding NCMHA’s request to move all Bantam and Midget tier 1 teams to the South league. It was decided by the majority that we would not switch over as we did not know if we could make the commitment so early in the season and it was a large commitment. NCMHA did end up having tier 1 as several other teams opted out well. Meeting was adjourned by Jason Bridge at 9:10 pm.

An executive meeting was held to decide the team sizes for Atom this 2010/11 season and the vote was 5-4 in favour of 4 teams. This decision was made based on development and comes with some conditions. 1. Teams will pay fines if there are any unplayed games and any extra fees incurred from missed games due to the small teams. 2. Goalie placement will be decided on based on evaluations and coaches opinion but must be board approved. 3. Teams sizes will be 13, 13, 12, 12