Venue: St Arnaud Sports Club St Arnaud

Midland Zone Meeting 19th June 2012 Venue: St Arnaud Sports Club St Arnaud

Open: 8.05am

Apologies: Nicki Chalmers, Kira Chalmers, Julie Robins, Christine Linton, Kim O’Neil

Present:

DZI – Beryl Pearce, Kaye Blanchard

Club Representatives: Ararat - Bealiba – Debbie Weir, Faye Barnett, Toni Weir, Andrew Medlyn, Tracey Baugartner Beaufort - Bendigo – Sue Foley, Bec Eaton Castlemaine Charlton Donald - Jill McEwan Harcourt – Horsham Huntly Spring Gully Loddon – Linda Isaac Maldon – Clinton Hedger, Vicki Juniper Mandurang Sth - Jacinta Jackson, Maryborough – Debbie Ruff, Linda Gerring Neanger Park Nhill – Neil Kerber Stawell – Sue Boag, Narelle O'Callaghan. St Arnaud - Tracey Arbuckle Denis McIntyre Midland Zone – Kaye Blanchard, Beryl Pearce

Midland Zone Minutes 19.06.2012 Confirmation of Minutes:

Moved: Christine Linton Seconded: Deb Ruff

Business Arising from March Minutes:

Job Responsible Timeline Completed

Old Midland Zone documents that require archiving to be sent to the Linda ongoing Donald History Group (this is where previous Midland Zone documents are archived).

CIP Meeting is on the 4th April. Nicki Chalmers will be asked to Kaye ASAP Done attend Donald P C is keen to host the Zone SJ & Flat Team event in August. A letter will be sent to them noting Event Secretary May 2012 Done the area and facilities that are Sue F & Linda G needed for this event Zone Dressage & SJ Qualifier date changed. Email to be sent to all ASAP Done clubs and Zone Calendar changed Letter to be sent to PCAV re: the need to change the PCAV By laws to include that horses under a body score of 2 cannot be ridden at club Sue & Kaye April 2012 Done events and rallies. Sue Foley will compose a letter regard the Zones concerns to be taken to State Council by Kaye

Riders commencing a dressage test then leaving arena to learn correct Kaye Next council test – Kaye to clarify this and what meeting should happen. Letter to be sent to Zone club stating that PCAV & Open events cannot be combined on the day and Linda June 2012 Done if running as a combined event needs to be on program as an Open event.

Midland Zone Minutes 19.06.2012 Correspondence In: March – June 18th 2011

Email –

Club Events/Programs

 Bealiba Pony Club Clinic Flyer  St Arnaud Winter Woollies Program  Neanger Park Dressage Open Jackpot  Neanger Park Games & SJ  Stawell  Mandurang Sth HT Programs  Horsham CT  Bendigo re fundraiser evening  Bendigo Clinic  Nhill CT

DZI Angela Carter  Letter of resignation  Letter to Midland Zone  PCAV Learn to track ride email forwarded  Musical Ride  Judges re Flat & Musical x 4 Nicki Chalmers  NEZ Club Personnel training and development day, and NCAS assessment Flyer  2 letters re PCAV Adult membership  SMZ - XC Course design course flyer  A,B,K weekend Flyer  Midland Zone instructors school at Stawell flyer

Zone members  Cancelled Zone Camp Refund of money owing  Individual State medical forms Robyn Vanrenren

Midland Zone Minutes 19.06.2012  Question about Test for Zone Flat ride

Claire Lewin  Agenda items for State Council Meeting Interzone Horse Trials information  1st entry forms  2nd entry forms  Helpers list  Merchandise list  Correction to Merchandise list State Training workshop (June) Workers requirements for State Games Flat & Musical 2012

Club New Club Contact details  Charlton  Horsham Pony Club  Huntly Spring Gully missing information  Bendigo  Neanger Park  Maryborough  Castlemaine  Bealiba  Harcourt  Mandurang Sth  Loddon  Nhill  Maldon

Zone Games, Flat & Musical  Harcourt Pony Club Entries (Electronic + Hard copies)  Donald Pony Club  Bealiba Electronic entries x 8  Club Musical Ride Themes, helpers & info as requested  Stawell Pony Club  Maryborough Pony Club

Maryborough Pony Club - invoice for Judges & XC Stewards Zone Ht Neanger Park

Midland Zone Minutes 19.06.2012  Letter Re proposed Zone Jumper & attached quotes  Calm Performer information Donald Pony Club  Zone SJ & Dress event  Caravan Park Details etc.  Thank you for help at Games, Flat & Musical event  Camping for Zone Games, Flat & Musical Event St Arnaud Pony Club  Venue for meeting  C Certificate enquiry  Dazzle Board query Bealiba Pony Club  State Entries  Faye Barnett re flat ride for August  Award of merit

Loddon Pony Club  Woollen Jumpers enquiry  Zone Affiliation Fees Questions  Agenda item – Winter Uniform - Colour issues St Arnaud Pony Club  Questions about Flat Team Ride re riders eligibility Ararat Pony Club  Ararat Pony Club Calender dates Charlton  Gymkhana Cancelled Nhill  Uniform letter (hard copy)

 Debbie Weir – Old Zone Games, Flat & Musical Program

 PCAV State workshop at Bealiba info from Debbie Weir

 Zone Games Flat & Musical . Change of venue

 Lisa Kennedy (Central Zone) – collecting Judges names

Midland Zone Minutes 19.06.2012 Correspondence Out:

Emails sent:

All Clubs

 Minutes  PCAV State Workshop at Bealiba . Flyer . Riders needed x 9 . Final Program  Zone Games, Flat & Musical Comp . Change of Venue . Program . Reminder of entries closing . Helpers list . Draw  Midland Zone Instructors School  Zone Camp Cancelled  Updated Club Contacts & Calendar  PCAV Info from Website  Request for Club contact details after AGMs  August Comp Flat Ride  Zone Affiliation Fees  Bealiba Award of merit  Interzone Challenge entry forms  Response to clubs re queries o St Arnaud o Loddon o Huntly Spring Gully o Mandurang Sth  Bealiba re missing State forms x 3

Midland Zone Minutes 19.06.2012  Donald Pony Club re requirements for the August Event  Goodluck for riders competing at State Events  Charlton Gymkhana Cancelled

General  June meeting reminder  Loddon Pony Club details for scouring uniform  Forwarded flyers and programs as listed above  Zone Dressage instructors school question to Angela Carter  Angela C - Track options for Track Riders workshop

President Report:

Thank you to Bealiba Pony Club for hosting the Midland Zone Games, Flat & Musical Ride State Qualifying event. Well done to all the clubs that participated in this event and to the riders who qualified for the PCAV State event.

Welcome to members from Loddon Pony Club to this meeting.

Thank you to everyone making the effort to attend the Zone meetings.

Treasurers Report:

No Report

Zone Rep Report:

Moved: Kaye Blanchard Seconded: Clinton Hedger

Workshop at Bealiba went very well and PCAV was happy with the number of participants. Thank you to Bealiba Pony Club for hosting the workshop and the grounds were presented beautifully. Club visit was conducted at Castlemaine Pony Club and the club is up and going with a positive outlook. PCAV State Games, Flat & Musical Ride Championships Games 3 Teams (Bealiba A, Bealiba B & Maryborough)

Midland Zone Minutes 19.06.2012 Flat (Team of 4) 2 Teams (Bealiba A & Bealiba B) Musical Ride 4 Teams (Bealiba A, Bealiba B, Bealiba C & Stawell) All Teams competed well and were great ambassadors for the Midland Zone. There was some great success in the Flat and Musical events with Bealiba Teams bring home sashes. State HT – 2 riders from the Midland Zone competed. Grade 1 Harriet Eaton (Bendigo Pony Club) Grade 2 Toni Weir (Bealiba Pony Club) Well done to both these riders for a great effort over the 2 days.

Speed to Safety This State event has been started up again and the Midland Zone will try to organise a training and qualifying event. Adult Membership at Pony Club PCAV has allowed an adult membership category at Pony Club. This will give Adults 24/7 insurance and exempt them from paying the day attendance fee at Competitions/Clinics etc. It is each clubs individual choice if they will allow this membership at their Clubs.

Miss Kay Irving Games Competition Kaye Blanchard spoke about the introduction of the team of 6 games competition. Miss Kay Irving started this games competition to give riders on the average “Pony Club” mounts the opportunity to compete in a PCAV State event. The main idea was for riders who would never make it to the higher level of Eventing, Dressage or Show Jumping the chance to be a part of a team and to ride at State level. The Teams are made up of 3 age groups and younger riders can ride up a level but older riders cannot ride below their age group. A 7th rider (Junior) is included to allow substitution on the day.

There is now a push to bring this competition in line with the National Mounted Games (Prince Phillip Games) format where teams are made up of 4 to 5 riders and compete in Junior and Senior age groups. PCAV riders can try out for NMG squad selection and from there Victorian selection for the PCAV Nationals. The NMG is a organisation/competition run using the Prince Phillip Games outside of the PCAV boundaries. A survey has been put out on line and via the PCAV newsletter to seek opinions on changing the games format.

Kaye raised concerns regarding the coercion to change the games format and how it will adversely affect riders and clubs in the Zones where the NMG competition is not prominent.

Midland Zone Minutes 19.06.2012 Zone Chief Instructor:

No Report

Letter of resignation from Angela Carter sent to Zone.

Letter of resignation from Nicki Chalmers from the DZI secretary position

Letter of resignation from Aileen Marshall from the DZI committee

Event Secretary:

 Dressage & SJ Qualifiers are being held in December 2012 in Section D. Section C offered to run this event in replace of the Games Event being moved. This was agreed as long as a suitable venue can be found. The Bendigo Showgrounds will be looked into as this offers stables, camping, toilets, showers and suitable size riding areas.

 The next Zone event is the Zone Flat Team & Show Jumping event being held at Donald Pony Club. Programs are ready to send out. Concerns were raised regarding the flat ride as there were some errors. The ride will be sent to Beryl for correction and adjustment where needed.

2013 PCAV State Dressage & SJ Championships (Midland Zone)

Sue & Clinton:

Midland Zone Minutes 19.06.2012 venues being investigated for this event

 Carisbrook Trotting complex  Horsham Show Grounds  Bendigo Race track (Still to be looked at)

General Business

1. Neanger Park – Purposed Winter Zone Uniform

Neanger Park has purposed that a Winter Uniform for the midland Zone that comprises of a Black V neck woollen Jumper and an Orange Tie. Quotes for the items were included. The expense of this uniform was discussed. The issue of riders was discussed and noted that riders can layer clothing under the Zone Jacket to stay warm.

Moved by Beryl Pearse that an addition to the Zone Uniform be taken back to the clubs due to the extra expenses involved in the cost of the woollen jumper. 2nd Vickie Juniper

2. Loddon Pony Club Winter Uniform - Colour issues

Loddon Pony Club has asked that the white panels in their uniform Jacket be removed due to the issues involved in getting Jackets that can be made in this style.

Moved Linda Isaac 2nd Faye Barnett

All in favour

Midland Zone Minutes 19.06.2012 3. Zone AGM

Will be held in Section A at a venue in Stawell on 14th Spetember

4. Nhill Pony Club - letter re uniform colour

Nhill Pony Club asked that is uniform colour can be listed as Navy Blue in the Midland zone information booklet.

All agreed

5. Rally dates – A question was raised about club rally dates.

Noted that it is a committee’s decision as to the club rally dates and there must be a min of 8 rallies per year.

6. State Games, Flat & Musical Championships. It was noted the PCAV Games committee took on board the letter sent to then regarding concerns Bealiba raised about the 2011 State Event.

Club of the month – Mandurang Sth Pony Club

Presented by Jacinta Jackson

MSPC is situated 10 kms out of Bendigo and shares its lovely grounds with RDA. The grounds comprise of a big sand oval, nice XC and improving facilities.

At present there are 20 members and the committee is happy with this number. There has been new leadership in the past 12 months with a lot of new people learning jobs.

A big thank you goes to Kaye Blanchard and her support with the new people on our committee.

Focus points for the future: 1. Preserve and Maintain the XC course 2. Working towards quality of instructors

Midland Zone Minutes 19.06.2012 3. Maintaining a happy club

Job Responsible Timeline Completed

Old Midland Zone documents that require archiving to be sent to the Linda ongoing Donald History Group (this is where previous Midland Zone documents are archived).

Riders commencing a dressage test then leaving arena to learn correct Kaye Next council test – Kaye to clarify this and what meeting should happen. Dressage & SJ Qualifiers are being held in December 2012 in Section D. Section C offered to run this Section D August 2012 event in replace of the Games Event being moved and will look into a suitable venue. Zone Flat Team & Show Jumping  Program to be sent out Linda & ASAP  Flat ride errors to be Beryl P Done admended Zone Winter Uniform – Costing to be looked into & decision to be Linda taken back to clubs Zone AGM – Section A venue in Section A Stawell to be used.

Midland Zone Minutes 19.06.2012 Meeting closed

Next meeting: Maryborough

Midland Zone Minutes 19.06.2012 Job List

Midland Zone Minutes 19.06.2012