Village of Roscommon

VILLAGE OF ROSCOMMON Minutes of the December 8, 2014 Regular Council Meeting

President Fishel called the meeting to order at 7:00 PM. Members of the Council present: Bev Luther, Jesse Carlson, Dan Fishel, Marc McKee, Mark Larsen and Diane Lippert. Also present: Clerk Dawn Dodge, Manager Bill Bohlen, June Karjalainen, Eleanore Karjalainen, Sue Jock, Carl Jock, Dave Linderman, Shelly Linderman, Doug Hodges, Krista Tacey-Cater, Nilah Mason, Stephen Morris, Sergeant Laurie Beck, Undersheriff Ed Stern, Erine Adams, Thomas O’Brien, Blake Weiss, Rose Ames, Kathy Murphy, Pat Murphy, Kathy Pardo-Carlson, Mary Lou Jennette, Tom Jennette, Jim Anderson, Linda Mesler, John Rosczyk, Troy Devereaux, Jennifer Weber and Joan Murphy . The Pledge of Allegiance was recited and an Invocation given by President Fishel.

SHERIFF’S REPORT Sergeant Beck gave the Sheriff Department’s report.

MILLAGE RATE AND BUDGET PUBLIC HEARING President Fishel opened the Budget Public Hearing at 7:06 PM. Joan Murphy questioned the expenditures and revenues in the general and sewer funds. President Fishel closed the Budget Public Hearing at 7:08 PM.

CONSENT AGENDA Moved by McKee, seconded by Larsen, to approve the Consent Agenda, including bills to be paid, in the amount of $68,497.40. Ayes: Lippert, Carlson, Larsen, Luther, McKee and Fishel. Nays: None. The motion carried.

REGULAR AGENDA Moved by McKee, seconded by Lippert, to accept the Regular Agenda. All in favor. Hearing no objections, the motion carried.

MANAGER’S REPORT Manager Bohlen reported that he attended the EDC meeting and was asked to serve on the board.

PUBLIC COMMENT ON REGULAR AGENDA ITEMS None.

UNFINISHED BUSINESS -Review of Surplus Equipment Policy There is no policy in place currently and Manager Bohlen inquired whether or not the council would like him to draft one. Moved by Luther, seconded by Lippert, for the Village Manager to draft a policy regarding surplus equipment. All in favor. Hearing no objections, the motion carried. -Review of Excessive Water Use Policy Manager Bohlen suggested the following paragraph be added to the policy: “Rental properties will only be afforded this provision once and it is to be requested by the property owner and not the tenant.” Additionally, the meter has been tested at 112 Oak Street and the meter was operating properly. Moved by Carlson, seconded by McKee, to adopt the attached revised Excessive Water Use Policy. All in favor. Hearing no objections, the motion carried.

-Second Street Project Review Manager Bohlen asked this item to be tabled as he still awaiting materials to review.

NEW BUSINESS -Appoint President Pro Tempore President Fishel appointed Jesse Carlson President Pro Tempore. Moved by Lippert, seconded by Larsen, to accept the appointment of Jesse Carlson as President Pro Tempore. All in favor. Hearing no objections, the motion carried.

-Approve Council Rules and Procedures Moved by Luther, seconded by Lippert, to approve Council Rules and Procedures. All in favor. Hearing no objections, the motion carried.

-Approve Sheriff’s Department Agreement Manager Bohlen suggested the following paragraph be added to the Agreement: “The parties agree that this Agreement will automatically renew on an annual basis unless one or both of said parties brings forth terms for renegotiation no later than sixty (60) days before said Agreement is to automatically renew.” Moved by Lippert, seconded by McKee, to approve the Sheriff’s Department Agreement with the addition of Paragraph 11. Ayes: McKee, Larsen, Luther, Carlson, Fishel and Lippert. The motion carried.

-PA 152 Resolution Moved by Lippert, seconded by Luther, to approve the PA 152 Resolution. Ayes: Luther, Carlson, Fishel, McKee, Larsen and Lippert. Nays: None. The motion carried.

-Approve 2015 DDA Budget Jim Anderson spoke regarding the DDA. Moved by Lippert, seconded by Luther, to approve the 2015 DDA Budget. Ayes: Lippert, Carlson, Larsen, Luther, McKee and Fishel. Nays: None. The motion carried.

-Approve 2015 Millage Rate and Budget Resolution Manager Bohlen read the Resolution into the Record. Moved by Lippert, seconded by Carlson, to adopt the 2015 Millage Rate and Budget Resolution. Ayes: McKee, Fishel, Luther, Carlson, Lippert and Larsen. Nays: None. The motion carried. -Approve MDOT Street Administrator Moved by Luther, seconded by Lippert, to approve the Resolution for Designation of Street Administrator and appointed Bill Bohlen as street administrator. Ayes: Larsen, Fishel, McKee, Luther, Carlson and Lippert. Nays: None. The motion carried.

-Authorize Village Manager Computer Purchase Manager Bohlen explained the need of a new computer for the manager. Moved by Carlson, seconded by Larsen, to authorize the purchase of a new computer for the Village Manager for an amount not to exceed $2,000. Ayes: Lippert, Fishel, Carlson, Larsen and Luther. Nays: McKee. The motion carried.

-Vacant Village Council Seat Moved by Luther, seconded by Lippert, to advertise for the vacant council position in the Houghton Lake Resorter, Roscommon Voice and the website with applications being due January 2, 2015 and applications given to the council at the January 12, 2015 meeting. Ayes: Lippert, Fishel, Carlson, McKee, Larsen and Luther. Nays: None. The motion carried.

PUBLIC ACKNOWLEDGEMENT Joan Murphy: Disappointed that the Village chose to opt out of the revenue sharing. Manager Bohlen explained that passing the Resolution ensured that the Village will be receiving the $1,500 in revenue sharing. Martin Graf: Thanked the Council for their business.

COUNCIL COMMENTS Trustee Luther: As she was absent at the last meeting, she wanted to thank Erine for her service. Thanked the other volunteers in the room. Trustee Larsen: Questioned why the DDA vacancy wasn’t on the agenda when the DDA appointed Erine Adams at their last meeting. President Fishel said he would be discussing it with Jim Anderson. President Fishel: Would like Manager Bohlen to look into the Sandbar Design water break issue.

ITEMS FOR THE NEXT AGENDA Second Street project review, Sandbar claim.

Moved by Carlson, seconded by Lippert, to adjourn the meeting at 7:55 PM. All in favor. Hearing no objections, the motion carried.

Dan Fishel Dawn Dodge Village President Village Clerk