HOW TO APPLY
Your application must include:
– a covering letter outlining your interest in the position – a statement of your suitability against each of the Key Selection Criteria – your current curriculum vitae containing names, postal addresses, telephone numbers and where available, e-mail addresses and facsimile numbers of three referees who will provide references when required, and – a completed Job Application Sheet.
Your application should also include the following details:
– Educational, professional and other relevant qualifications
– Relevant work experience
– If successful, period of notice required to join
– Details of service with other educational institutions, public authorities and military service where applicable
RMIT’s Vocational Education and Training Sector (TAFE Sector) cannot employ persons who have within the last three years received a Voluntary Departure Package from any Victorian Public Sector Department or Government Agency.
The University also has restrictions relating to the re-employment of ex-staff members who had left RMIT with Voluntary Departure Packages, redundancy or negotiated separation packages. The nature of the restrictions depends on individual cases.
Do not send valuable original documents or exhibits with your application, as articles may be lost in transit.
Written applications quoting the relevant reference number should be addressed to:
People Services OR emailed to [email protected] Joyce Farrugia RMIT University City Campus P.O. Box 188 Carlton South VIC 3053
Please endorse the envelope "APPLICATION - CONFIDENTIAL"
______0aab468c9e2a033de6a8dd51a8f6e977.doc 3/05/2018 Page 1 of 7 JOB APPLICATION SHEET
PLEASE COMPLETE ALL DETAILS LISTED BELOW AND EMAIL THIS SHEET WITH APPLICATION TO [email protected] or post to the address below.
Reference No
Position Title
Family Name Title
Given Name(s)
Home Address
Postcode State
Email Address
Telephone Home Work
Citizenship
Resident Status if not Australian
APPLICATIONS ADDRESSED TO
People Services or email to [email protected] Joyce Farrugia RMIT University City Campus PO Box 188 Carlton South Vic 3053
FOR PEOPLE SERVICES USE ONLY
HR system updated and acknowledgement sent
Date Initial
______0aab468c9e2a033de6a8dd51a8f6e977.doc 3/05/2018 Page 2 of 7 POSITION DESCRIPTION
1. POSITION SUMMARY
Position Title: Senior Project Officer Position Number: 50006370 Time Fraction: Full Time – 36 hour week. Tenure Status: 12 months Classification: HEW 8 Salary Package: $62,560. - $70,454. per annum Section Resources Division Faculty/Group: Property Services School/Department/Branch: Construction
Campus Location: Based at the City Campus but may be required to work at other campuses of the University.
2. THE UNIVERSITY
RMIT University is a multi-level dual sector education, training and research service organisation, offering programs ranging from certificate level vocational programs through tailored programs for industry and community clients, to post-graduate research programs. The University has several companies which are responsible for commercial activities relating to the University’s core functions.
The University’s goal is to create and sustain a distinctive world-class university at the forefront of technical and professional education and real-world research, through continuous improvement and with all staff committed to quality management processes. As a world- class university, RMIT will be recognised as a leader in its teaching and learning processes, research activities and community services.
For further information go to: http://www.rmit.edu.au/
3. PROPERTY SERVICES
Property Services has in excess of 170 staff and has the responsibility to operate, and maintain and enhance the buildings owned and leased by RMIT University, oversee construction projects and ensure the provision of physical facilities services. The Group has an operating budget of $26M and current capital projects are significant. RMIT’s built environment involves approximately 110 buildings spread across all of RMIT’s campuses and sites. The capital stock of the University is diverse and valued at $800m and includes heritage and other classifications.
______0aab468c9e2a033de6a8dd51a8f6e977.doc 3/05/2018 Page 3 of 7 Property Services currently consists of the following areas:
Director’s Office Construction Client Relations Facilities Services Finance Space Management Campus Planning RMIT Gallery
For further information go to: http://131.170.73.96/portal/info/
4. JOB SUMMARY
This position provides facilitation towards the effective and efficient organisation and performance of Property Services in accordance with the University Operating Procedures and Quality Management Plans. In keeping with Property Services’ objectives of best practice, based on efficient and prompt delivery of service, this position primarily provides essential administrative support to Property Services. The position involves a high degree of customer service.
5. REPORTING RELATIONSHIPS
Property Services, Construction Organisation Chart attached.
a) The position of Senior Building Project Officer reports directly to the Senior Project Manager who, in turn, reports to the Manager, Projects, Construction, Property Services.
b) This position does not supervise any other RMIT personnel but constantly interacts with all levels of RMIT staff and supervises external consultants such as architects, engineers, quantity surveyors and building surveyors.
6. KEY OBJECTIVES
1. Ensures that User requests for building projects are fully understood and achievable by investigating User requirements and undertaking feasibility studies and cost estimates.
2. Ensures that allocated projects are adequately resourced and can meet realistic deadlines for completion by analysing internal capability and commissioning contractors where appropriate.
______0aab468c9e2a033de6a8dd51a8f6e977.doc 3/05/2018 Page 4 of 7 3. Ensures allocated projects are completed in an efficient and timely manner by: i. preparing briefs, concepts and details of projects ii. assessing and approving detailed construction plans submitted by contractors. iii. scheduling and supervising all major project activities throughout the life of the projects; and iv. providing technical expertise in the resolution of major problems or difficulties.
4. Ensures that all project work meets acceptable standards of quality and professionalism and are completed in accordance with the brief by; i. undertaking regular inspections of work in progress; ii. instructing corrective action where appropriate; iii. overseeing the administration of contracts.
5. Ensures all approved projects are completed within a cost-justifiable budget by preparing accurate budgets, monitoring costs during the project’s life and initiating correct action.
6. Encouraging and supporting team attitude within Property Services to achieve objectives with pride.
7. Ensure duties undertaken are in accordance with University’s policies and procedures.
Corporate Accountabilities
To contribute to the strategic direction setting and policy making process of the University and the Section by participating in key Group, Section and university forums and undertaking specific level projects/tasks.
Personal Development
To assume joint responsibility for career development by actively participating in various activities (mentoring, job rotation, secondments and joint group projects) and producing a jointly agreed development plan identifying key areas which will assist in your personal and professional development. These activities should be consistent with Property Services’ Strategic Goals.
7. QUALIFICATIONS
a) Degree of Diploma in Architecture or Building construction is desirable. b) Demonstrated experience in project management from the formulation of the design brief to the completion of the Defects Liability Period. c) Demonstrated ability to manage construction projects to strict time and financial constraints. d) Ability to write progress and financial reports. e) Ability to satisfactorily communicate with consultants, suppliers, builders, executive line management and support personnel.
______0aab468c9e2a033de6a8dd51a8f6e977.doc 3/05/2018 Page 5 of 7 8. KEY SELECTION CRITERIA
Ability to manage labour, materials, funds and contractors effectively.
Ability to manage the performance of contracts, programs and projects and effectively deliver results on time and within budget.
Ability to lead and motivate a diverse team of professional and trade contractors.
Ability to understand and translate User requirements into sound technical specifications and to relate technical details in plain English to Users.
Ability to supply costs and service with contractors and clients.
High standard of written skills to prepare correspondence which may be of a sensitive nature.
Ability to report on project progress through program/budget comparatives.
Proven ability to negotiate with clients and consultants.
A thorough technical knowledge of all building trades and professional disciplines.
Conversant with the Victorian Building Regulations, WorkCover, Occupational Health and Safety and other relevant standards.
A knowledge of the RMIT buildings layout.
A knowledge of the RMIT Procedures.
Proven ability to function effectively as a team member.
Possess a high level of interpersonal skills and ability to motivate in a team environment.
______0aab468c9e2a033de6a8dd51a8f6e977.doc 3/05/2018 Page 6 of 7 Construction Organisational Chart
PROPERTY SERVICES
Manager, Construction
PA to Manager Manager Projects, Construction
Receptionist Administration Officer
Senior Project Manager, Senior Project Manager Senior Project Officer Planning Manager Services
Building Services Project Senior Project Manager Senior Project Officer Administrator
Senior Project Manager Senior Project Officer
Senior Project Officer
Building Project Officer
D:\Docs\2018-04-08\0aab468c9e2a033de6a8dd51a8f6e977.doc 3 May 2018