A Regular Meeting of the Town Board Was Held on March 17, 2016 at 7:00 P.M. in the Town

1* MINUTES

2* MARCH 17, 2016

A regular meeting of the Town Board was held on March 17, 2016 at 7:00 p.m. in the Town Hall Auditorium. Item 1 – Roll call and Pledge of Allegiance. Those present and answering roll call: Trustees; Isbell, Moos, Rohn, Ross and Mayor Moser. Trustee Daniels appeared later in the meeting. Attorney Rocklin was also present. Absent: Trustee Heaton. Mayor Moser announced additions to the agenda: Item 2a –Weld County Commissioners with a proclamation and Item 2b – Eaton Recreation District announcement. Item 2 - Review of the Minutes of the February 18th meeting. Trustee Ross moved to approve the minutes as written, seconded by Trustee Moos. Motion carried 4-0. Item 2a - Weld County Commissioners. Commissioner Mike Freeman read a proclamation recognizing Mayor Moser and his many accomplishments as an elected official. Commissioners Julie Cozad, Steve Moreno, Barbara Kirkmeyer, Sean Conway and Mike Freeman all expressed their appreciation for Mayor Moser’s leadership and willingness to work with others. Item 2b – Eaton Recreation District. Mayor Moser announced the district had made their final payment to the Town for the loan they had received to get the district going. Nina Lewis, president of the Recreation Board expressed their appreciation for the support received. Item 3 – AutoZone Preliminary Development Plan. Gary explained the Auto Zone store will be directly south of the Dollar Store located in Maplewood Estates. Staff met with them regarding the sign proposed for the building and had to make modifications to meet the town’s standards. Storm drainage meets our requirements. The Planning Commission recommended approval to the Town Board of the Preliminary Plan with a request sidewalks be added to the plan. Gary met with them and now have added sidewalks on South Elm Road on the west side to the plans. Landscaping and lighting also meets requirements. Completing questions and discussion Trustee Ross moved to approve the preliminary plans for Auto Zone, seconded by Trustee Isbell. Motion carried 3-0. Item 4 – Ordinance No. 579: 2nd reading on zone change for Eaton Area Community Center. Concluding the 2nd reading, discussion and questions, Trustee Moos moved to approve the zoning of Highway Commercial for the Eaton Area Community Center, seconded by Trustee Ross. Roll call; Isbell-aye, Ross-aye, Rohn-aye and Moos-aye. Trustee Rohn recused himself by withdrawing his vote because he also serves on the board for the Eaton Area Community Center. Motion carried 3-0. Item 5 – Update of stoplight at Highway 85 and 10th Street (Weld County Rd. 76). Gary reported staff has had several meetings with CDOT. CDOT has decided to update and redo the traffic signal warrant analysis. Gary and Jeff attended the MPO Tac meeting to bring it to their attention so this particular intersection can be added to the dangerous intersection list. If the board is willing to set aside some money towards this signal it would increase the chances of being selected. The Weld County Commissioners might be willing to participate in the project. Item 6 – Liquor License renewals: Eaton Liquor, Steven’s Grill, and Cobblestone Inn & Suites. Clerk Bagley and Attorney Rocklin stated all paperwork appeared to be in order for Eaton Liquor. Chief Mueller has no objections to granting the renewal. Trustee Moos moved approval, seconded by Trustee Ross. Motion carried 5-0. Steven’s Grill paperwork is in order and Chief Mueller has no objection for approval. Trustee Ross moved approval, seconded by Trustee Isbell. Motion carried 5-0. Cobblestone Inn & Suites paperwork is in order but waiting for payment. Chief Mueller has no objection for approval. Trustee Moos moved approval pending receipt of payment, seconded by Trustee Daniels. Motion carried 5-0. Item 7 – Appointment of election judges for April 5th. The board received a request from Clerk Bagley for approval of the following election judges working on April 5, 2016: Marilyn Petersen, Karen Hebbert, Marion Cazer and Mary Gibbs-Jimenez. Concluding discussion and questions, Trustee Moos moved to approve the request, seconded by Trustee Isbell. Roll call; Daniels-aye, Moos-aye, Rohn-aye, Ross-aye, and Isbell-aye. Motion carried 5-0. Item 8 – Citizen Comments/Questions. Steve Kanten introduced his grandson who is attending to work on his Boy Scout citizenship merit badge. 3* FEBRUARY 18, 2016, PAGE 2

Item 9 – Reports.  Dave Sloan, representing the Library Board announced they are losing their Library Director because the family is moving. The previous director will be covering until a new one is hired. They have received six applications which they will be reviewing on March 23, 2016.

 - Attorney Rocklin reported she is working on an IGA between the town and the Eaton Recreation District for equipment and buildings.

 - Chief Mueller provided an update on activities in the police department.

 - Trustee Ross provided an update on the MPO. Gary announced the town has received twelve chairs for the meeting room from the MPO as they had no use for them.

 - Gary reported that Systems Undercover has moved into a temporary office on Factory Road. - CNG (compressed natural gas) is under construction

Item 10 – Executive session on Library litigation. Trustee Moos moved to go into executive session under C.R.S Section 24-6-402 (4) (b) for a conference with the Town Attorney regarding the litigation with the Library District and pursuant to C.R.S. 24-6-402 (4) (e) for the purpose of developing a strategy and instructing negotiators regarding the purchase of land and water, seconded by Trustee Ross at 7:56 p.m. Motion carried 5-0. Trustee Moos moved to adjourn the executive session at 8:31 p.m. and reconvened to the regular meeting, seconded by Trustee Ross. Motion carried 5-0. Attorney Rocklin stated no formal policies or actions were adopted during the executive session. Mayor Moser requested the regularly scheduled meeting for April 21st be moved to April 28th because he will be out of town for a memorial service for his mother. This will be the last meeting for Mayor Moser. Concluding discussion Trustee Moos moved to change the meeting date to April 28th, seconded by Trustee Isbell. Motion carried 5-0. Item 11 – Adjourn. Having no further business the meeting was adjourned at 8:45 p.m.

Erika C. Bagley, Town Clerk