Academic Affairs and Standards Council

ACADEMIC AFFAIRS AND STANDARDS COUNCIL The purpose of the Council is to provide direction for the College president in all matters included in academic affairs, including course outlines, award requirements, academic standards, course and program components, and the inventory of course and program offerings.

ACADEMIC AFFAIRS And STANDARDS COUNCIL Friday, January 25, 2013

MINUTES

Present: Linda Anderson, Kurt Dershem, Jane Greathouse, Doug Laven, Amy Magnus, Jodi Olson, Deb Salmon, Deb Selbach, Darci Stanford, Jay Wendelberger, Nancy Genelin, Suzanne Nordblom, W.C. Sanders, Jim Zwaschka

Absent: Linda Beer, Ryan Langemeier, Cathy Sandman

Darci called the meeting to order at1:00 p.m. 1. Approval of Agenda  Additions / Changes: Motion to Approve: Jay Wendelberger Motion Seconded: Deb Selbach / Passed unanimously

2. Approval of Minutes / November 9, 2012 Motion to Approve: Jay Wendelberger Motion Seconded: Nancy Genelin / Passed unanimously

3. AASC By-Laws  Attach to AASC web site  Updated in 2007  Contract driven  Division and Sub-Committee names need to be updated  Requires 2/3 of members present at which changes are proposed  Change wording for ‘meeting shall alternate between FB and NM’ to be held via ITV  Division chairs will be AASC representatives; some are very small divisions, some are very large – maybe represent more than 1 division – consider programs that have classes on Fridays  Darci will make suggested changes to be reviewed at next meeting  Consider Dean of Technology to give support at meetings, not necessarily give a lengthy report; maybe include an IT representative as a member  Maybe add Lisa Lamor (Faculty Development position)  Faculty listed by programs / divisions – add to AASC Link – send e-mail ADD TO FEBRUARY AGENDA

4. 5-Day Exam Schedule – Jay Wendelberger  Need a survey / input with data  Jay will work with Beth Danberry and Dena Colemer Academic Affairs and Standards Council Minutes Friday, January 25, 2013 Page 2

5. Division Chair Job Description – Darci Stanford  Draft was shared  Will student learning committee follow same structure as AASC?  What is the term for division chairs / yearly appointment will be a challenge to allow for a learning curve for scheduling  Need to roll schedule forward so students know when those classes will be held  Discussion on having a division chair serve in the role of monitoring registration, and work with faculty/dean on recommendations for closing or opening sections as needed – concern on unilateral decisions  Add ‘option’ to 2.d. – some faculty will be comfortable working directly with their Deans and other may prefer having a division chair to consult  Add ‘in consultation with division faculty’  Representative of division must work with everyone  Need to follow scheduling timelines, forms are filled out correctly and completely / maybe more general language in job description  Program coordinator / how is this different? (coordinate only personal program, not a whole division) – was a part of history at SCC  Team will meet and make changes and bring back to next meeting  Duties as assigned in consultation with Dean to benefit faculty, Dean and college  Benefit to build leadership skills ADD TO FEBRUARY AGENDA

6. 60 / 120 Update – Nancy Genelin  Notice was sent to 17 / 18 programs that are being affected  Completeness check list was distributed and FAQ  Most programs will apply for waiver  Some will drop credits / Waivers: ??? get list from Nancy: Child Development, Marketing, Business Management, Computer Careers,  Per W.C., per a recent informational meeting – student members must be appointed by Student Senate to serve on advisory committee – student input is mandatory if applying for a waiver – Nancy will clarify with MnSCU and will send information to AASC and Curriculum Committee  If a program does not have a student representative on the advisory committee, the waiver request will have to be presented to the Student Senate  MnSCU supports program and advisory committee input / Marta Mohr is SCC’s contact and decision-maker  Waivers must be completed by December 31, 2013

7. Policy Subcommittee – W.C. Sanders for Linda Beer a. Accuplacer Policy  Update to meet MnSCU required language b. ACT Benchmarks / Alternative Format Availability (changes to adhere to MnSCU policy)  Discussion on checking out and returning technology  Take discussion items to IT team for suggested language changes Academic Affairs and Standards Council Minutes Friday, January 25, 2013 Page 3 http://www.southcentral.edu/academic-policies: c. Disability Rights (No Changes) d. Academic Dishonesty (No Changes) e. Test out: Advanced Standing by Departmental Examination (No Changes) f. Student Background Policy (No Changes)  Some discussion with health divisions  Recommendation to not support set-aside background check Motion to Approve: Jay Wendelberger Motion Seconded: Kurt Dershem / Passed Unanimously

8. Written Reports Attached for the Following: (Read Before Meeting, Discussion Only If Needed.) a. Curriculum Committee – Darci Stanford b. Global Education Initiatives Team - Kathi Rusch c. Marketing and Recruitment – Ann Anderson (ATTACHMENT / December 12, 2012) d. Online Action Team - Lynda Ernst e. Policy Sub-Committee – Linda Beer f. Student Retention Committee – Ben Braswell g. Technology Update – Mark Baas

9. Announcements / Reminders  April 19 meeting conflict / MSCF State Delegate meeting; look at sharing with AASC on April 26  Coming to end of Presidential search, as AASC, should be aware of that and think of possible significant changes – may want to not make major changes, big initiative

What decisions were made? Make changes to AASC by-laws present in Feb Jay will follow up with Dena Job description team will continue with suggested changes and bring back to February meeting

What data was used? Examples of other college’s job descriptions

What was outcome of meeting? Repeat #1

Adjourn at 2:20 p.m.