Fsm 2400 Timber Management

2400, Zero Code Page 1 of 5

FOREST SERVICE MANUAL HOOSIER NF (REGION 9)

BEDFORD, IN

FSM 2400 – TIMBER MANAGEMENT

CHAPTER ZERO CODE

Supplement No.: R9 Hoosier 2400-2003-1

Effective Date: March 13, 2003

Duration: This supplement is effective until superseded or removed.

Approved: KENNETH G. DAY Date Approved: 03/13/2003 Forest Supervisor

Posting Instructions: Supplements are numbered consecutively by Handbook number and calendar year. Post by document; remove the entire document and replace it with this supplement. Retain this transmittal as the first page(s) of this document. The last supplement to this Handbook was 2400-2001-8 to Chapter Zero Code.

New Document R9 Hoosier 2400-2003-1 5 Pages

Superseded Document(s) by R9 Hoosier 2400-2001-8 5 Pages Issuance Number and Effective Date

Digest: In order by code, summarize the main additions, revisions, or removal of direction incorporated in this supplement.

2404.12 – Updates designation of authority for permitting timber use.

R9 HOOSIER SUPPLEMENT 2400-2003-1 2400, Zero Code EFFECTIVE DATE: 03/13/2003 Page 2 of 5 DURATION: Effective until superseded or removed

FSM 2400 – TIMBER MANAGEMENT CHAPTER ZERO CODE

2409.12 – Designation of Authority for Permitting Timber Use:

Contracting Officers for timber use as provided for in the Contract Disputes Act of 1978 for the Hoosier National Forest are:

1. Forest Supervisor, Hoosier NF

2. Dave Shore, Mark-Twain NF 1/

All timber sales that exceed the authorization of District Rangers will be signed by one of these individuals as Contracting Officer. They are delegated full timber use authority. They have Contracting Officer responsibilities, as outlined in FSH 2409.15, Ch 04.1, and are the only individuals that may sign documents as Contracting Officer. Responsibilities for contract actions for sales sold by the Forest Supervisor's office remain with the Forest Supervisor.

District Rangers are delegated authority to permit timber use as shown in Hoosier Supplement 2400-2001-2, Page 5 of 5. They will sign all sale contracts, permits, and other contract documents, such as modification, as District Ranger. District Ranger responsibilities for contracts sold under their authority include:

1. Determination of the highest qualified bidder.

2. Determination of financial responsibility of new timber purchasers. Financial ability of operators who have previously completed sales should be determined if there is any reason to question their ability to complete the contract.

3. Advertisement and award of the contract in accordance with 36 CFR 223.

4. Designation of the sale administrator.

5. Decision on requests to cut and remove minor amounts of species or products not included in the contract.

6. Approval of third party agreements.

1/ Will function as the principle Contracting Officer for the Hoosier National Forest. R9 HOOSIER SUPPLEMENT 2400-2003-1 2400, Zero Code EFFECTIVE DATE: 03/13/2003 Page 3 of 5 DURATION: Effective until superseded or removed

7. Decision on contract term extensions, adjustments, modifications, and closure when requested by the purchaser for those contracts sold under District Ranger authority.

8. Transfer of purchaser credit.

District Rangers are designated as Forest Service Representatives (F.S.R.). The F.S.R. is responsible under the contract to give and receive notice regarding performance, to take action, and to be readily available to the sale area. Under the Contracting Officer, this person heads up the District team, which administers the contract, and has the additional responsibility of describing the authority and limitations of the sale administrator and advising the purchaser in writing of this action. The F.S.R. has authority to accept work and to delegate this authority in writing.

When required, the C.O. appoints the Engineering Representative (ER), who may appoint a Construction Inspector (CI). The ER is responsible for obtaining contract compliance in engineering matters, including documentation of changes relating to specified roads. Specific responsibilities of the ER and CI are defined in their letters of delegation from the CO and ER, respectively. An Assigned Engineer, when required, is appointed by the C.O. to participate in the final acceptance inspection for specified road construction. (FSM 2451.61 and FSM 7721.33)

District Staff, if delegated the authority, will sign timber sale contracts, permits, and related correspondence "For" the District Ranger. They will not be signed by an "Acting" unless the individual has received delegated sale authority for that size sale and has been designated "Acting" under R9-FSM 1238. Contracts that exceed the delegated responsibility of an Acting District Ranger must be signed by a Contracting Officer.

A timber sale contract file will be maintained at the Daniel Boone NF S.O. for each timber sale. Timber sale documents will be submitted to the S.O. according to the following schedule: R9 HOOSIER SUPPLEMENT 2400-2003-1 2400, Zero Code EFFECTIVE DATE: 03/13/2003 Page 4 of 5 DURATION: Effective until superseded or removed

A. At advertisement:

Bid packet including--

 Advertising order with copy of advertisement (provide proof copy from newspaper as soon as available so that prompt payment may be processed)

 Prospectus

 Sale Area Map

 ADP Volume Summary

 Volume Summary Computation Sheet

Transaction Evidence Appraisal Worksheets

B. Within three (3) work days after bid opening:

 Copies of all bid forms (FS 2400-14)

 Appraisal Summary (2400-17)

 KV Plan

 Copy of Timber Sale Contract (with exception of page 1)

 Copy of Award Letter (or name and address of successful bidder if turnback road)

C. As soon as available:

 Conformed copy of Page 1 of Contract

 SF-25 Performance Bond, Letter of Credit, or Check for Cash Bond

 R-9 2400-15 to report sell

D. As appropriate:

 Payment Unit Release/Cut/Acceptance

 R-9 2400-15 to report cut R9 HOOSIER SUPPLEMENT 2400-2003-1 2400, Zero Code EFFECTIVE DATE: 03/13/2003 Page 5 of 5 DURATION: Effective until superseded or removed

 Non-routine correspondence such as contract extensions, modifications, suspensions, developing problems, or changes in operating schedules.

SCHEDULE SHOWING DELEGATED AUTHORITY FOR PERMITTING TIMBER USE

Misc. Other Branches Commercial Forest Admin. Free of Federal Gov’t. Type of Sale Sales Products Use Use Free Use

Authority 36CFR 223.1 223.1 223.2 223.8 223.11

Volume/ $ Value Volume $ Value Volume Value MBF MBF

Jim Denoncour $10,000 500 20 20 20 Bob Aynes $5,000 50 20 Steve Harriss 50 20 Norm Herzog 50 20 Tom Krueger $5,000 500 20 Lisa Larson 50 20 Randy Lutz 50 20 Ron Overshiner $5,000 50 20 Betty Rennie 50 20 Maggie Schuetter 50 20 Tom Thake $5,000 500 20

The sale of seized material (36 CFR 223.3) requires specific authorization from the Regional Forester.