Médecins Sans Frontières (MSF)/Doctors Without Borders is an international humanitarian medical aid organization working in more than 70 countries worldwide. Médecins Sans Frontières (MSF)/Doctors Without Borders is neutral, impartial, independent, and not linked to any political party or governmental body. Our teams provide emergency medical assistance to people in need, irrespective of their nationality, race or religion. In 1999 MSF was awarded the Nobel Peace Prize as recognition for its medical work in several continents.
Position: Assistant Head of Mission Location of Job: New Delhi Duration: 12 months (renewable) Start Date: 15/09/2016 Salary Package: INR 58,550/- plus benefits Closing date: 07/08/2016
Objectives:
To assist the HoM in the context analysis, disseminate relevant context information to the coordination team, regularly inform them on key issues. Scan the humanitarian and security situation in India and update general information on the context for MSF internal documents. Prepare and conduct cultural briefing, advise on cultural appropriateness of organizational activities and individual behaviors. To provide support with coordinating with other MSF operational sections, Access campaign and the Branch Office and translate documents and act as an interpreter when needed
Main Tasks & Responsibilities:
Core responsibilities and tasks:
1. General Operations assistance . To assist in promoting MSF identity and principles as a humanitarian, medical, volunteer organisation and to actively seek the involvement of all capital staff members to engage in related debates, and in discussions on the MSF mission . To assist in exploratory missions in correspondence with the context analyses and in accordance with the MSF mandate, and in time lead explo missions. . To assist in submission of narrative (donor, sitreps, etc.) reports within defined time-frames and requirements as requested by the Country Director . To be the focal operational contact for the Association in India, and to support and develop the associative life, with advice and support of the HOM. . To assist in preparation of the Annual Review of Operations (ARO) and thrice yearly Mission Management Meetings, Country Police Paper . To support with any report writing as delegated by the HOM. . Keeps all the documents, reports, files updated, properly filed, and easy to access for the HOM and any other internal user when needed. . Organization of regular and ad-hoc meetings; preparation of minutes and summaries of actions to be taken; tracking of progress on planned issues; follow-up with focal points.
2. Contextual knowledge gathering and analysis . To maintain a solid understanding of OCB MSF projects, as well as an understanding of the other MSF operations in India. . To maintain a contextual understanding of the whole of the country, including potential/emerging humanitarian crisis, in particular the non-project areas, and keep the HOM informed.
MSF OCB India/JP Assistant Country Director/201611 1 . To scan the political/ security situation and translate the findings into forecasts and scenarios to be passed on to the HOM . To assist in information gathering, analyses and interpretation on the humanitarian, public health and socio-political context and developments, for operational co-ordination and programme definition. . To establish a close working relationship with the Deputy and assistant Fieldcos who have project responsibility for the local contextual understand. . Provide contextual and culture briefing to new international staff and senior national staff positions. . Ensure proper management of our contacts database (other NGOs, UN agencies, authorities, etc) and verify that they are up-to-date and easily accessible.
3. Donor Management . To assist the HOM to manage the missions present institutional funds (presently MAC, Danish Telethon, Indian branch Office) . This management is to ensure timely communication with HQ donor contacts and cell, the donor representatives in India including attending any meetings, and the projects. . To ensure timely and good quality proposal and report writing. . To ensure an annual calendar of donor related activities, and to disseminate this so project staff, coordination and HQ are aware of what needs doing when.
4. Representation / Media . At request of HOM, to represent MSF in meetings with authorities/other NGOs as required. . Develop and maintain appropriate contact to all relevant authorities as delegated by the HOM . To further build and maintain relationships with the other MSF sections and MSF actors in India (including India Trust Office, the India Access Campaign Office and HR Recruitment Office). . To assist in safe-guarding and promoting MSF’s image externally (as described in the MSF India Communications & Advocacy Framework) . At request of HOM to assist establish/facilitate media relations, including representing MSF as a spokesperson, in close collaboration with the MSF Advocacy /Communications Officer in Delhi.
5. Operational responsibility for New Project . Support development of the new project concept . Network and meet Govt. officials and other relevant actors to determine and develop scope of the project . Project manage members and working groups, supporting HOM . Represent MSF in negotiating the scope of work for this future project with authorities and other actors in the project area . Conduct assessments as delegated by HOM. . Represent MSF to project and state level authorities to help build access and buy-in to the project, as requested by HOM.
Others
. At request of the HOM, to support the follow up of all aspects link to MSF legality in India . Translates documents for the head of mission as well as documents that are of general interest of the team
Key Requirements:
Qualifications
. Masters degree with Diploma in public relations, administration or management
MSF OCB India/JP Assistant Country Director/201611 2 Work Experience
• Minimum 3 years of work experience in the field of humanitarian aid, preferably with MSF, or other NGO
Specific skills
• Ability to organize and prioritize workload & taking initiative when appropriate • High level of confidentiality and diplomacy • Attention to detail and accuracy • Excellent knowledge of written & spoken English and local language • Good communication and social skills to connect with the community • Able to integrate into a multi-cultural team and cooperate with co-workers • Able to work independently as well as part of a team • Demonstrates flexibility in taking up tasks outside of regular job responsibilities as required
APPLICATION PROCEDURE Please clearly state which position you are applying for and send CV with letter of motivation to apply for this position (with phone number) no later than 07/08/2016 to [email protected]
We do not use any external recruitment consultants.
*Application without motivation letter will not be accepted*
Due to high volume of applicants only short-listed candidates will be contacted.
No phone calls/drop-ins for enquiry.
WORK LOCATION
New Delhi. There will be regular travel to the project locations of Mumbai, Chhattisgarh/Andhra Pradesh and the location of any future project. Other travels as required within India and occasionally, international travel.
FUNCTIONAL AND HIERARCHICAL LINES
Hierarchically and functionally accountable to the Head of Mission (HOM)
THE OPERATIONS
MSF has been operational in India since 1999. MSF OCB began working in TB in Mumbai. Today there are 3 MSF operational sections working in India (OCA, OCB, OCBA) in the following locations and medical areas: Kashmir (mental health), Bihar (Kala Azar and Nutrition), Manipur (HIV/TB), Mumbai (HIV/TB), , Chhattisgarh ( primary healthcare projects) In addition there is an MSF institutional office (Branch Office) which is fund raising, recruiting staff and profiling MSF in India. MSF Access campaign team advocates for better access to essential medicine. The OCB operations are increasingly focusing on the public health crisis in India of Tuberculosis, with emphasis on Drug Resistant Tuberculosis, Mumbai evolving to make this the focus of the project. MSF OCB Currently has two projects in Chhattisgarh and Mumbai and is also hoping to open a new one in U.P. for Hepatitis C. There is around 600 MSF staff in India, of which in OCB there are presently 230.
MSF OCB India/JP Assistant Country Director/201611 3