The University of North Carolina at Chapel Hill RESIDENCE HALL ASSOCIATION

[email protected] Carolina Union Box 12, Suite 3512C CB #5210 Chapel Hill, NC 27514

RHA Board of Governors April 7. 2015 MEETING MINUTES

EXEC BOARD: Taylor Bates (President), Spencer Ivey (Vice President), Jessica Porter (Executive Secretary), Candice Zhou (Executive Treasurer), Karen Cheng (Internal Affairs), Jessica Feely (External Affairs), Richard Sung (CEO), Matt Renn (NCC), Tate Shanahan (Director of Special Projects)

GOVERNORS: Keerthi Nandipati (Carmichael), Katelyn Merendino (Cobb), Matt Renn (Connor), Travis Broadhurst (Craige), Roshni Verma (Ehringhaus), Lucas McCallen (Granville Towers), Hiren Gihwala (Hinton James), Yunah Park (Kenan), Neil Harwani (Manning East), Tyler Sharp (Manning West), Usman Rahim (Morrison), Anna Henderson (OCLQ), Malgorzata Leszczuk (OCUQ), Sean Henderson (Odum Village), Susan Gleaves (Parker), Treyaun Fulton (Ram Village)

ADVISORS: Josh Ferrari

CALL TO ORDER: The meeting was called to order at 7:30 PM

Absent: Kenan, Executive Tresaurer Proxies: Connor, Manning East Tardy: Morrison Early Leave:

Approval of Minutes: Carmichael, Parker Reports Executive Officers Reports

Vice President Spencer Ivey  Transitioning to VP  Contacted by NACARH in regards to school of the year bid  RHA superlatives to vote  End of the year recognition Executive Secretary Jessica Porter  CD interbview  Started transitioning Kate  Building material news letter information Executive Treasurer Candice Zhou  Absent Internal Affairs Karen Cheng  Working with Taylor for banquet awards  Submit at least one person for one of the other  The banquet will be on the 21st, so get excited  Working on Laser Tag for this Friday External Affairs Jessica Feely  Working on a transition document for Katelyn  Working with vendors for the summer  Please hang up posters for Spring RHA Week if you have not yet National Communications Coordinator Matt Renn  Reminder to apply for NACURH Chief Enhancements Officer Richard Sung  Waiting on check for vaccums  Finished all of the large enhancements  Small enhancements due the 20th Director of Special Projects Tate Shanahan Working with Nick Byron and Amy Preble for structural grant  Trying to find signs for plastic recycling  Needs to talk to Manning East and Craige about solar umbrella color President Taylor Bates  Working with Spencer and Kraen on the banquet stuff  Met with Shreya, Anjene, and Matt about NRHH  Spoke at the Union during inductions  Hillary Delverige sent a follow up hoping to take a group picture to promote the survey  Had one on ones  Trying to get the budget finalized Board of Governors Carmichael Keerthi Nandipati  Getting catering for Cinco Da Mayo  Moved back quesadilla night to this Wednesday  Excited for Laser Tag Cobb Katelyn Merendino  Got stuff for Cobbwarts  T-shirt came in Connor Matt Renn  Floor rep ran an event  Want to redecorate inside lounge  Connorstock meeting with Community Director Craige Travis Broadhurst  Ordered t-shirts and tank tops for events  Made a logo for events that will be sponsored  Floor rep organized talent show with sixteen acts  Rave will be one of the reading days  Pancraiges and Mug Mornings as always Ehringhaus Roshni Verma  Got t-shrits in  Stickers are also in  Recycling drives will continue until next week  Scrapbooking session with CoGo members  Sweet Sunday with doughnuts Granville Lucas McCallen  Retreat this Wednesday night  Weekly event Tuesday  Contract must be finalized for LDOC program still Hinton James Hiren Gihwala  Ordered 500 t-shirts for residents  Summer Olympics starts tomorrow  Hawaiian Luau on April 17  Photo exhibition event in the works Kenan Yunah Park  Absent Manning East Neil Harwani  Midnight Masquerade Friday  Painted the CUBE this week  Big banner for Manning East at large Manning West Tyler Sharp  Working on Earth Day event  Planning on ordering t-shirts  Trying to find a CoGo member to order enhancements off the bat Morrison Usman Rahim  Finished planning for MoTown Throwdown Odum Village Sean Henderson  Planning for end of the year grill out  Hoping that they can do recognition as well  Excited for Spring Fling next week OCLQ Anna Henderson  Olde Dirty Bash might have to be moved because of rain OCUQ Malgorzata Leszczuk  Quick meeting last night for the BBQ  RAs are being helpful in planning Parker Susan Gleaves  Wrapping up Jackson Polluck day shopping  Splatter paint and canvases have been purchased  Quesadilla stuff was purchased for next week  Photobooth will be made  Scantron event this week Ram Village Treyaun Fulton  Biweekly study session this week  Candy and motivation last week  Tanktops ordered for Spring Fling  Also ordered water bottles NRHH . Conference Chair: Shreya . Connor won the OTM drive . Odum Village, Granville, OCLQ, and others also did well . NRHH induction next week with Bojangles and cake . Working on bylaw changes with Matt and Taylor Advisor Report:  Josh Ferari  NACURH late registration period begins tomorrow Committees and External Appointments  Dining Board  Recognition  Planning  Safety  Ethics New Business  Project Dinah, Shruti Patel o Alliance against violence, asking RHA to take the pledge o Ask to wear the shirts on Friday o Review of the quiz and the topic  NRHH, Matt Renn and Shreya Shah o Review of budget by NRHH o Discussed recognition of CDs, OAs, and CMs o Doing leadership development with personality tests and trainings o Issue with missing members for recognition and service o OTM Drive helped increase confrence winners this year o In the future want NRHH to write bids and do other things o Want to do socials with RHA next year o Hoping to have an RHA rep every other week  NRHH Treasury Bylaws, Taylor Bates o Biweekly meetings because of their meeting structure o NRHH writing bids as an exificio member of the recognition board . Craige moves to approve, seconded by Hinton James o Currently approriate $9,100 to confrences in total o Agreement that only on campu residents can be taken to confrences . Craige moves to approve, seconded by Ehringhaus  RHA Banquet, Karen Cheng o Went over general agenda for the night o Speech for each governor reviewed o Taylor discussed video to be viewed  Team builder, Spencer Ivey and Taylor Bates Recognition  Travis gives the crown to Hiren Announcements  Neil needs tables  Summer Olypics starts tomorrow  Sign Travis’ petition  NACURH applications due soon  Come to the BBQ and Olde Dirty Bash  Send Jessica information on governor experience in RHA  Fill out RHA Awards  Come to DTF  Please put the cards up in the next day Adjournment Motion to adjourn from Morrison and second from Manning East The meeting adjourned at 9:30 PM. The next BOG meeting will be held Tuesday, April 14th at 7:30 PM.