Vaipur Balasubrahmannian Guptan

Mohammed Abdul Kaleem Sr. Document Controller. Mobile: +966 – 501831055 India : +91 - 9866054348 Jeddah, Saudi Arabia. Email: [email protected]

Seeking for the Challenging position where I could be a productive and contributively member of the team, or organization to utilize my 10.8 years’ experience in the field of Document Control, Project Coordination, Office Administration and Secretarial etc., In the area of Oil & Gas Construction / petrochemical, Mechanical & Civil Construction field with a growth oriented organization.

CAREER PROFILE

 Competent IT professional with successful career span of over 10.8 years in managing entire Project Document Control System with renowned business organizations in India/Overseas. Demonstrated functional competencies in managing overall computer operations including Familiar with complete scope of project document control system and independently handle Document Control Department /database management/ applications and hardware/software troubleshooting. Effective team leader, trainer and motivator with fine-tuned analytical and problem solving skills. Data Analysing, Debugging (Verification & Data Validation). Strong record of delivering superior performances throughout the career span.  Presently associated with NESMA & PARTNERS CO., LIMITED KSA. as Sr. DOCUMENT CONTROLLER.

KEY SKILLS AND COMPETENCIES

 experience in DOCUMENT CONTROL ( DCG & QA/QC) Field, Auditing, NDT Package, Mechanical Dossier handover Hydro Testing Package and as well as Project Engineering  Thorough knowledge about the various documents used by an organization, its prescribed format and submission procedures.  Excellent knowledge of Ms Office, Internet & E-mail, Strong IT, database, Communication skills.  Excellent knowledge in Report making with SQL, PivotTable, MS-Access & Reporting Software’s.  Assertive and goal oriented under the most challenging conditions.  Belief in team works, and has ability to command and control subordinates.  Excellent interpersonal skills and a professional telephone manner.  Ability to evaluate, prioritize, organize and delegate work schedules.  Proven decision making skills. Able to react quickly and effectively when dealing with challenging situations.  Assisting departments with queries on documentation requirements & submissions.

WORK EXPERIENCE IN SAUDI ARABIA. Nesma & Partners Co., Limited, Al-Khobar Saudi Arabia. 2012 December, to till Date NESMA and Partners Contracting Company Limited is a leading construction company based in Saudi Arabia Al-khobar, awarded the status of special grade company by the SAUDI ARAMCO department. NESMA has, since its inception in 1970, developed a no of prestigious project throughout the kingdom of Saudi Arabia (KSA). NESMA, which is registered under IQA (Institute of Quality Assurance), successfully obtained its ISO 9001/2000 certification in 1990 from the Moody International. Project # 1 : KAUST-GCS Town Center Package – 1 Designation : Sr. Document Controller to P.M & QA/QC Dept. (S.A.PAF. No. NP/KAUST.0391) Owner : King Abdullah University of Science & Technology (KAUST) Client : Saudi ARAMCO. Project # 2 : STP Thuwal – KAUST & Thuwal Development project Dept. Designation : Document Controller to SAPMT Owner : King Abdullah University of Science & Technology (KAUST) Client : Saudi ARAMCO.

WORK EXPERIENCE IN INDIA Andhra Pradesh Northern Power Distribution Co. Ltd, India. 2007 Feb.’ to 2012 Dec’. Designation : Document Controller & Admin Owner : Stat Government of Andhra Pradesh. Project : Power Distribution.

Larsen & Toubro Limited, India. 2005 Mar.’ to 2006 Dec’. Designation : Project Secretary - Document Controller P a g e 1 | 4 Client : Andhra Pradesh Northern Power Distribution Co. (APNPDCL). Project : Sub-Station Works. GENERAL ADMINISTRATION

 Controlling all the Correspondence Documents, Specifications, QA/QC procedure, ITP, NCR, TQ, MR, MRR, MS/MT, WPS, Data Sheets, Drawings, Engineering Queries, Plant Modifications, LHS Sheets, Operational/functional Test Sheets, Calibration Certificates, Chemical Cleaning Reports, Leak Test Reports, Hydro testing report, Handover Certificates, Pre-Commissioning Dossiers, Punch Lists, QA/QC Documents, Reports, and MOMs etc. also Prepare Request for Inspection (RFI) for all discipline such as Civil, Electrical, Mechanical, Equipment, HVAC, check list and E-log within 24 hours prior to inspection.  Secretarial support to QA/QC Manager and any other tasks assigned by Project Manager.  Preparing and modifying documents including correspondence, reports, drafts, memos and emails  Scheduling and coordinate meetings, appointments and travel arrangements for Managers  Maintain office supplies for department.

SPECIFIC RESPONSIBILITY

 Records keeping of all QA/QC & Construction documents, Controlling of ITP, CHECKLIST, RFI, RFI/T, WPS, WQT, PQP, QMR, NCR, TQ, MR, MRR, MS/MT, CMS, Procedures, Pre-Qualification Documents, Material Submittals, Hydro Test Packages & all general document transmittal, other documents.  Co-ordinate with QA-QC Manager and adhere to policies and procedures.  Lead the Document Control Group providing effective direction and motivation of the department staff.  Verify that only the last revision drawings, submittals, etc are distributed to all locations and involved parties concerned including sub-contractors.  Co-ordinate with Procurement manager related to materials sample task.  Ensure that all revised documents shall be withdrawn and stamped "SUPERSEDED" if retained for record purposes.  To ensure that all controlled Quality Documents related to the project are maintained to the latest issue, and that these documents are made available at all locations where operations essential to the effective functioning of the Quality System are performed. These documents included: Project Quality Plan, Quality Procedures, Inspection & Test Plans, Construction Drawings, Scope of Work, Field Directives & Specification, Customer Approved Material List, Published Standards and Codes of Practices, Sub- Contractor's Quality Plans, Specifications & Drawings, Quality Control Documentation.  To verify that only the last revision of controlled documents/drawings are distributed with a Document Transmittal form to all locations.  Prepare the Materials Received Report (MRR), Certificate of Inspection & Acceptance, Material Check List, Material Delivered to Site (MDS).  Setup the Document Control Data Management System, Monitoring and day-to-day supervision of Document Control Group (DCG) operations in line.  Prepare Transmittals for different types of Documents Civil, Electricals, HVAC, Mechanical, Drawings, Material Submittals, Method of Statements, RFI etc. also maintaining transmittal log for the same.  Follow-up with subcontractor for proper submission of their documents/drawings.  Taking care of all incoming & outgoing documents/drawings and maintains an efficient archiving system.  Create advance queries, evaluate and audit the data to ensure that all the documents were updated with right templates/securities and adequate properties with correct values.  Provide support to Correspondence Document Controller for filing, archiving, auditing and updating properties.  Prepare Monthly Report for all the submission to client and routine update of document numbering system & distribution matrix.  To make sure all the documents such as Project Drawings, Specifications, Procedures, data sheets etc. are logged and segregated per area/discipline and distributed correctly, safe keeping, proper filing and update on data basis.  Maintenance and control of GA Drawings, Isometric drawings, IFC Drawings, Shop Drawings, Vendor Documents, Project Specification and Technical Engineering Documents.  Sorting, Compiling and distribution of all Project documents /Drawings to appropriate discipline, preparation of document transmittals to main Contractor and Sub contractors.  Controlling of QC internal Test Pack flow and Verification of documents before final submission of Test Package to the client.  To maintain data for Daily Welding Report/ NDT activities such as RT/MRI/PWHT/PMI/DP/UT in FMCS & Excel Package.  Co-ordination with all Engineers for proper documents/information of drawing and retrieval. P a g e 2 | 4  To generate and control all QC Procedures (Quality Control Procedure, Inspection and Test Plan) Welding Procedure, Method Statements etc. for the Project.  To generate reports such as Daily Welding reports, QC Reports, Discrepancy Reports, and NDT Status etc.  Update Quality Control log for audit purposes, Maintain the full flow / control of documents as per ISO standard.  Prepare monthly and weekly reports of all tasks & keeping the photographic log in date order, to support the projects planner.  Visio Software for Department flow chat and organization chart updating.  Maintaining the Log for all their work and inspections such as Material Submittal, Technical Approval, Technical Queries, Drawings, General Document Transmittal  Maintain hardcopy & electronic records for the Quality Control functions; including data entry, filing, scanning, retrieval & photo copying.

ACADEMIC

 Accounts and Taxation from Board of Intermediate.  Bachelor of Arts from Kakatiya University.

CERTIFICATIONS

 Microsoft Certified Professional (MCP) in Windows 2000 server.  Post Graduate Diploma in Computer Application (PGDCA)  Certification in using Accounting Packages (Tally 9, ERP 9) ACHIEVEMENTS

 Saudi ARAMCO Appreciation Letter and Certificate.  Nesma & Partners Employee of the Month Certificate.  King Abdullah University of Science & Technology (KAUST) Certificates. COMPUTER SPECIALIZATION

 Operating System: MS-Dos, UNIX, Windows, Advanced administrator for all Microsoft Operating System. Formatting & Installing Windows.  Packages: MS-Office 2013, SharePoint, File Transfer Protocol (FTP) & Accounting Packages.  DBMS/ RDBMS: FoxPro, MS-Access, SQL, Oracle  Word Processors: Word 2013, Adobe Page maker, MS Visio.  Graphics Programs: Adobe Group (Photoshop, Image styler) Picture Perfect, Image composer, Microsoft PowerPoint, Animation Tools, Presentation Design.  Desk Top Publishing: Adobe Photoshop, Corel Draw-10, PageMaker 6.5, High Speed Typing 60 w.pm.  Computer Hardware: Well experienced in computer hardware and familiar with wide range of products.

REFERENCES

Ali Abu Ahmadeh (Construction Mgr. – Mech.) [email protected] Mobile No: 0556073398. Ferdinand T.Miranda (SAPMT Document Controller) [email protected] Mobile No:0532698851. PERSONAL PARTICULARS

 Name : Mohammed Abdul Kaleem  Father’s Name : Mohammad Abdur Razack  Date of Birth : 14th August, 1981  Nationality : Indian  Languages Known : English, Hindi, Telugu & Arabic  Marital Status : Married  Present Address : NESMA & PARTNERS Co., Ltd. Thuwal, Jeddah, KSA.

TO CONTACT PHOTO PASSPORT DETAILS Work Home

Mobile H. No. 4-8-66, Kumarpally Street, Hanamkonda, Number : K3637332 Warangal Dist. Place of issue : Hyderabad +966 – 501831055 Telangana, India. Date of Issue : 08-Jun-2012 Mob. +91 9866054348. Date of Expiry : 07-Jun-2022 E-Mail: [email protected] Skype ID: [email protected]

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