Oregon National Guard Association s2

Oregon National Guard Association Board of Directors Meeting Minutes October 25, 2007

Present:

BrigGen Dan O’Hollaren COL (Ret) Roberta Janssen Robin Sawvel LTC (Ret) Marc Snook LtCol Paul Fitzgerald CPT Wyatt Welch Capt Dawn Deland LTC Lance Englet COL Dan McCabe 1LT Sharel Paradis

1. Welcome by President

2. Minute Approval: Meeting was called to order at 5:45 PM at Denny’s in Wilsonville. September minutes were approved, LTC Englet motioned and COL McCabe seconded.

3. Website Update: Chris will do a website showcase on November 8th.

4. Financial Update: Balances are as follows:

Association Checking - $39,640 Scholarship Fund - $66,521 (Checking) $20,706 (CD’s)

COL Janssen and BG O’Hollaren met over the 2008 budget for the Association. COL Janssen will put together a spreadsheet for the next meeting.

5. Membership Drive: CPT Welch suggested a couple of ideas to increase membership participation. These were suggestions were given to him during the Membership Training at NGAUS.

1. Pay on line: Top #1 increase in membership 2. Pay on line payment program for membership 3. 3 Easy installments 4. Auto payments for life memberships

COL Janssen will call Valarie (pay on line person) on Monday. She will try to get done by next week. CPT Welch reported the 100% states are carried by the retired crowd. In those states, the retirees are a large group within the Association. Gen O’Hollaren suggested an invite of the Retirement Council and asks them to help. Also, there should be a membership coordinator. CPT Welch was elected as the Membership Coordinator. He will put together a plan.

1. 744 Army officers 2. S-1 – 41 BCT – CPT Delint 3. S-1 – 82 – MAJ Ricardo 4. Air – Col Miller 5. JFHQ – LTC Garren 6. Retirees – LTC (Ret) Marc Snook

The goal is 100%. Need to know who is going to retire in 2008, who will be officers in 2008. Need to educate them on our online system. Gen O’Hollaren will do letter to all officers in the state. Suggests CPT Welch sit down with past Presidents. A monthly monitor should be conducted on how they are doing and report back to the Association meetings. TAG would like to see 100% goal. CPT Welch further indicated Oregon is the only state that pays membership dues for deployed soldiers. Gen O’Hollaren asked if we ask vendors for donations to pay for deployed solders. LtCol Fitzgerald indicated he felt there would be some apprehension due to part of their Association donations already going to pay for that.

CPT Welch also indicated another issue was there needs to be an education program to show what NGAUS does for you. Need Professional Development to get guys on orders to send to DC. Suggestion came up that there should be a NGAUS representative attend the State Conference and give out information. COL McCabe suggested having Company Grade Officers represent each Brigade, 2 for 82nd; 2 for 41st and 2 for Air during the Legislative visit in March 08. Maybe take a Junior Officer to DC with CPT Welch and Gen O’Hollaren.

It was determined that CPT Welch and Gen O’Hollaren will meet with GEN Rees to discuss.

6. Scholarships for 2008: There is $86,000 in the scholarship account. A proposal was given for six (6) $1,500 scholarships. It was mentioned there would be a need to estimate future income and growth. A motion was made by LTC Englet and seconded by Capt Deland.

7. Corporate Partner Event @ PANG: Event starts at 1700. Capt DeLand will have people staffed around base so no one gets lost or ends up in the wrong place. Need to enter from the West end gate. The following members have been assigned the specific duties: Gate – Welch & Snook Parking Attendant – Englet Van Drivers – Paradis & DeLand Tour of Planes – LtCol Fitzgerald & Maj Pirak

Dress for this occasion will be business casual. Call to order will be at 1800. LtCol Fitzgerald will touch on Year on Review; the new website; 2008 scholarship money; talk about resolutions and give out plaques. He will introduce Gen O’Hollaren. It was decided to give a Flash Drive to each vendor, ACU Backpacks and large & small ACU folders as door prizes. It was agreed that LTC (Ret) Snook should order 1 or 2 boxes of litho cards for COL Janssen and Gen O’Hollaren to review for future auction item.

8. State Conference: President’s Reception is scheduled for April 18, 2008. Scheduled attendees will include Battalion Commanders and Brigade Commanders. Military Ball scheduled for Saturday, April 19, 2008. LTC McCabe will check with the Chief of Staff about moving the Professional Development training to Friday instead of Sunday. Spouse event is scheduled for Saturday and currently consists of a Self Defense class.

9. New Business: Updates

COL McCabe suggested at the Reception that the TAG or Caldwell show up and gives an outline of what is happening in Congress. If not, would it be possible for Gen O’Hollaren to do? Yes.

1LT Paradis indicated the medical task force is covered for NGAUS. They are working on Resolutions. Gen O’Hollaren suggested bringing them to the meeting.

LTC (Ret) Snook is now representing the Retiree Counsel as this Counsel is a big issue with the TAG. They are also putting together a website. There next meeting is scheduled for the 6th of November in room 200. Right now the Sentinel is the only means of communication. Need to get Retirement Luncheon information out as it’s scheduled for April 18, 2008.

LTC (Ret) Snook also handed out the Association Action Items list. a. A question he had was did the Association want to contact Flightcom to see if there prior donation was still available and the board’s answer was “no”.

b. Douglas Castleman has offered to donate an 11x14 matted and signed giclee (2) to include an F-101 VooDoo. Marc will see what he can get.

c. Stenberg Aviation Art – Marc asked if we should spend $500 of a 20x30 oil painting. The board decided to table that item and discuss separately.

d. There was a question on whether to purchase art items at a cost of $2,500. LTC Englet motioned and 1LT Paradis 2nd. An amount of $2500 was approved by the Board for Marc to purchase auction items.

LtCol Fitzgerald nominated Capt Dawn DeLand as the next Corporate Sponsor Liaison as he needs more time for his added responsibilities. Capt DeLand accepted and the nomination was approved by the President. The change will be announced on November 8th at the Corporate Sponsor event.

It was suggested that members receive Business Cards if they can use them. COL Janssen will order cards. Need to get information to Robin.

Capt DeLand brought up recognition for Board Members. COL Janssen indicated the Board members were volunteers and there needs to be caution when giving recognition. There is already recognition given at the Military Ball and State Conference. It was suggested the Board could do plaques or certificates.

In review of last minutes, Gen O’Hollaren indicated he will address the issue of conference participants not being given enough time to participate in the exhibit hall at the next NGAUS Board.

10. Next Meeting: Scheduled for December 13, 2007 at Salem ARC. Start time is 5:30PM – Pizza Night.

Meeting adjourned at 7:30 PM.