Ithaca School District Board of Education Meeting Minutes of May 13, 2013

1. Meeting called to order at 7:51 p.m. by Board Clerk, Ken Anderson. Verification of meeting notice – Posted on school doors, on school website, faxed to WRCO and Richland Observer. 2. Roll Call – Mr. Anderson, Mrs. Burch, Mr. Huffar, Mr. Magee, Mr. Huebsch. Mrs. Mueller, and Mr. Louis were all present. 3. Election of Board Officers 3.1. Mr. Huffar was nominated for school board president, no other nominations. Nominations were closed and Mr. Magee made a motion to approve Mr. Huffar as school board president, seconded by Mr. Anderson. Roll call vote – Mr. Magee-yes; Mr. Louis-yes; Mr. Huffar-yes; Mrs. Burch-yes; Mr. Anderson-yes; Mrs. Mueller-yes; Mr. Huebsch-yes. Motion carried 7-0. 3.2. Mrs. Burch was nominated by Mr. Magee for vice president, seconded by Mr. Louis, no other nominations. Nominations were closed and Mr. Magee made a motion to approve Mrs. Burch as vice president, seconded by Mr. Anderson. Roll call vote – Mr. Huebsch-yes; Mr. Magee-yes; Mr. Louis-yes; Mr. Huffar-yes; Mrs. Burch-yes; Mr. Anderson-yes; Mrs. Mueller-yes. Motion carried 7-0 3.3. Mr. Huebsch was nominated by Mr. Magee for Treasurer, seconded by Mrs. Mueller, no other nominations. Nominations were closed and Mr. Magee made a motion to approve Mr. Huebsch as treasurer, seconded by Mr. Louis. Roll call vote – Mrs. Mueller-yes; Mr. Huebsch-no, Mr. Magee-yes; Mr. Louis-yes; Mr. Huffar-yes; Mrs. Burch-yes; Mr. Anderson-yes. Motion carried 6-1. 3.4. Mr. Magee was nominated by Mr. Anderson for clerk, seconded by Mr. Louis, no other nominations. Nominations were closed and Mr. Anderson made a motion to approve Mr. Magee as clerk, seconded by Mr. Huebsch. Roll call vote – Mr. Anderson-yes; Mrs. Mueller-yes; Mr. Huebsch-yes; Mr. Magee-yes; Mr. Louis-yes; Mr. Huffar-yes; Mrs. Burch-yes. Motion carried 7-0. 3.5. Mrs. Mueller was nominated by Mrs. Burch for Alternate Clerk, seconded by Mr. Huebsch, no other nominations. Nominations were closed and Mrs. Burch made a motion to approve Mrs. Mueller as board alternate clerk, seconded by Mr. Magee. Roll call vote – Mrs. Burch-yes; Mr. Anderson-yes; Mrs. Mueller-yes; Mr. Huebsch-yes; Mr. Magee-yes; Mr. Louis-yes; Mr. Huffar-yes. Motion carried 7-0. 3.6. Mr. Louis was nominated by Mr. Anderson for WASB Representative, seconded by Mr. Magee, no other nominations. Nominations were closed and Mr. Huebsch made a motion to approve Mr. Louis as WASB Representative, seconded by Mr. Magee. Roll call vote – Mr. Huffar-yes; Mrs. Burch-yes; Mr. Anderson-yes, Mrs. Mueller-yes, Mr. Huebsch-yes; Mr. Magee-yes; Mr. Louis-yes. Motion carried 7-0. 3.7. Mr. Anderson was nominated by Mr. Magee for Cesa #3 Representative, seconded by Mrs. Burch, no other nominations. Nominations were closed and Mr. Huebsch made a motion to approve Mr. Anderson as Cesa #3 representative, seconded by Mr. Louis. Roll call vote – Mr. Louis-yes; Mr. Huffar-yes; Mrs. Burch-yes; Mr. Anderson-yes; Mrs. Mueller-yes; Mr. Huebsch-yes; Mr. Magee-yes. Motion carried 7-0. 4. Appointment and Approval of Standing Committees 4.1. Mr. Magee made a motion to approve the appointment of Mrs. Burch and Mrs. Mueller to the Curriculum and Instruction Committee. Motion seconded by Mr. Anderson. Roll call vote – Mr. Magee-yes; Mr. Louis-yes; Mr. Huffar-yes; Mrs. Burch-yes; Mr. Anderson-yes; Mrs. Mueller-yes; Mr. Huebsch-yes. Motion carried 7-0. 4.2. Mrs. Burch made a motion to approve the appointment of Mr. Huebsch, Mr. Magee, and Mr. Huffar to the Finance and Personnel Committee. Motion seconded by Mrs. Mueller. Roll call vote – Mr. Huebsch-yes; Mr. Magee-yes; Mr. Louis-yes; Mr. Huffar- yes; Mrs. Burch-yes; Mr. Anderson-yes; Mrs. Mueller-yes. Motion carried 7-0. 4.3. Mr. Huebsch made a motion to approve the appointment of Mr. Louis, Mr. Magee, and Mrs. Mueller to the Policy Committee. Motion seconded by Mrs. Burch. Roll call vote – Mrs. Mueller-yes; Mr. Huebsch-yes; Mr. Magee-yes; Mr. Louis-yes; Mr. Huffar-yes; Mrs. Burch-yes; Mr. Anderson-yes. Motion carried 7-0. 4.4. Mrs. Mueller made a motion to approve the appointment of Mr. Anderson, Mr. Louis, and Mr. Huebsch to the Building and Grounds Committee. Motion seconded by Mr. Magee. Roll call vote – Mr. Anderson-yes; Mrs. Mueller-yes; Mr. Huebsch-yes; Mr. Magee-yes; Mr. Louis-yes; Mr. Huffar-yes; Mrs. Burch-yes. Motion carried 7-0. 5. Motion made by Mr. Magee to approve the Agenda, seconded by Mrs. Burch. Motion carried 7-0. 6. Motion made by Mr. Louis to approve the minutes of April 22, 2013, seconded by Mr. Anderson. Motion carried 7-0. 7. Citizens Forum - Paul Nelson spoke in regards to a conversation he had with a district property owner who heard Dr. Kujawa and Mr. Smudde on the radio and asked about the possible addition project to the elementary. 8. Curriculum Highlights – Mr. Smudde presented a power point presentation regarding WKCE scores, MAP testing, RTI, Teacher’s Comprehension Toolkit, Universal Design Learning, Smarter Balanced Assessment and Standards Based Curriculum, scheduling, etc. 9. Finance Committee Report – Mr. Huffar reported bills of note: Digital Camera for district office, Support Tech hours with Skyward, Brain Storm Conference attended by IT Director, Track Uniforms that were budgeted, copy paper purchase, bus transmission, MSA services for preliminary building plans, and paint & supplies for the community gym project. The committee discussed community gym floor refinishing and Cesa #3 contract for 2013-14, BR Bleacher bid for work on H.S. bleachers. Mr. Huffar reported the purchase of a hydraulic lift for the maintenance of buses, carpet extractor for cleaning carpets and tables for the commons to be used for school breakfast and lunch programs. 10. District Administrator’s report – see attached. 11. Principal’s report – see attached. 12. Business Manager’s report – see attached. 13. New Business: 13.1. Motion made by Mr. Anderson to approve the use of commons for a retirement party to recognize those employees who are retiring. Motion seconded by Mrs. Burch. Motion carried 7-0. 13.2. Motion made by Mr. Huebsch to approve the applications for Open Enrollment In and Out. Motion seconded by Mr. Louis. Roll call vote – Mr. Magee-yes; Mr. Louis- yes; Mr. Huffar-yes; Mrs. Burch-yes; Mr. Anderson-yes; Mrs. Mueller-yes; Mr. Huebsch- yes. Motion carried 7-0. 13.3. Mrs. Mueller, Mr. Louis and Mr. Huffar will serve as board representative and represent the school board at Graduation Ceremonies. 13.4. Discussion took place in regards to an Academic Focus Meeting. More information to come. 13.5. Senior Breakfast provided by Ithaca School Board will take place on May 31st at 7:00 a.m. serving students at 7:30 a.m. 13.6. Mr. Louis made a motion which recognizes the Middle School Wrestling Team to The board recognized that Middle School Wrestling, even though they are not WIAA, are still a part of the Weston-Ithaca Coop and all the rules of the Coop apply to the middle school team as well as the high school. Motion seconded by Mr. Anderson. Motion carried 7-0. 13.7. Mr. Louis will work with Mr. Ivey, IT Director to set up an email/text notification system for event changes. 13.8. Motion made by Mr. Magee to approve the renewal of the 2013-14 WEA Dental Plan. Motion seconded by Mrs. Burch. Roll call vote: Mr. Anderson-yes; Mrs. Mueller- yes; Mr. Huebsch-yes; Mr. Magee-yes; Mr. Louis-yes; Mr. Huffar-yes; Mrs. Burch-yes. Motion carried 7-0. 13.9. Motion made by Mr. Huebsch to approve the renewal of 2013-14 LTD Plan with National Insurance Services. Motion seconded by Mrs. Mueller. Roll call vote – Mr. Magee-yes; Mr. Louis-yes; Mr. Huffar-yes; Mrs. Burch-yes; Mr. Anderson-yes; Mrs. Mueller-yes; Mr. Huebsch-yes. Motion carried 7-0. 13.10. Motion made by Mr. Anderson to approve the renewal of 2013-14 LIFE Insurance Plan with National Insurance Services. Motion seconded by Mr. Louis. Roll call vote – Mr. Huebsch-yes; Mr. Magee-yes; Mr. Louis-yes; Mr. Huffar-yes; Mrs. Burch- yes; Mr. Anderson-yes; Mrs. Mueller-yes. Motion carried 7-0. 13.11. Motion made by Mr. Huebsch to approve the purchase of parts for bleacher repair from BR Bleachers in the amount of $350.00. Motion seconded by Mr. Magee. Roll call vote – Mrs. Mueller-yes; Mr. Huebsch-yes; Mr. Magee-yes; Mr. Louis-yes; Mr. Huffar-yes; Mrs. Burch-yes; Mr. Anderson-yes. Motion carried 7-0. 13.12. Motion made by Mrs. Burch to approve the purchase of a Carpet Extractor from Dalco in the amount of $1,653.76. Motion seconded by Mr. Magee. Roll call vote – Mr. Anderson-yes; Mrs. Mueller-yes; Mr. Huebsch-yes; Mr. Magee-yes; Mr. Louis-yes; Mr. Huffar-yes; Mrs. Burch-yes. Motion carried 7-0. 13.13. Motion made by Mr. Anderson to approve the purchase of a hydraulic Jack from Gray Manufacturing in the amount of $1,311. Motion seconded by Mrs. Mueller. Roll call vote – Mrs. Burch-yes; Mr. Anderson-yes; Mrs. Mueller-yes; Mr. Huebsch-yes; Mr. Magee-yes; Mr. Louis-yes; Mr. Huffar-yes. Motion carried 7-0. 13.14. Motion made by Mr. Louis to approve the purchase of three lunchroom tables from School Specialty in the amount of $3,149.97. Motion seconded by Mr. Magee. Roll call vote – Mr. Huffar-yes; Mrs. Burch-yes; Mr. Anderson-yes; Mrs. Mueller-yes; Mr. Huebsch-yes; Mr. Magee-yes; Mr. Louis-yes. Motion carried 7-0. 13.15. Motion made by Mrs. Burch to approve the bills and balances, with receipts of 66,933.03 and disbursements of 255,552.08. Motion seconded by Mrs. Mueller. Roll call vote – Mr. Louis-yes; Mr. Huffar-yes; Mrs. Burch-yes; Mr. Anderson-yes; Mrs. Mueller-yes; Mr. Huebsch-yes; Mr. Magee-yes. Motion carried 7-0. 13.16. Motion made by Mr. Magee to approve June 10, 2013 at 7 p.m. as the next regular board meeting. Motion seconded by Mrs. Burch. Motion carried 7-0. 13.17. Bill and balances, Finance Committee report, Summer cleaning crew, Health Insurance renewal, 4K Teacher recommendation, BR Bleachers proposal to refinish the stage floor in the community gym, Interview Kraemer Brothers and MSA in regards to elementary building proposal. 13.18. Motion made by Mr. Magee to approve June 10th, 2013 at 6:30 p.m. for the next Finance Committee meeting. Motion seconded by Mrs. Burch. Motion carried 7-0. 14. Old Business: 14.1. Motion made by Mr. Anderson to approve the 2013-14 Cesa #3 contract for services. Motion seconded by Mr. Magee. Roll call vote – Mrs. Mueller-yes; Mr. Huebsch-yes; Mr. Magee-yes; Mr. Louis-yes; Mr. Huffar-yes; Mrs. Burch-yes; Mr. Anderson-yes. Motion carried 7-0. 15. Motion made by Mrs. Burch to adjourn to closed session under Wisconsin Statute 19.85(1) (c) for the Purpose of Holding A Private Conference and Discussion Regarding Non-Renewal of a Teacher’s Contract and “Considering employment, promotion, compensation or performance evaluation data of any public employee over which the governmental body has jurisdiction or exercises responsibility”. Motion seconded by Mrs. Mueller. Roll call vote – Mr. Anderson-yes; Mrs. Mueller-yes; Mr. Huebsch-yes; Mr. Magee-yes; Mr. Louis- yes; Mr. Huffar-yes; Mrs. Burch-yes. Motion carried 7-0. 16. Motion made by Mr. Louis to reconvene to open session. Motion seconded by Mrs. Burch. Motion carried 7-0. 17. Motion made by Mrs. Burch to approve an offer of Intent to Renew to Sharon Wheat with specifications. Motion seconded by Mr. Louis. Roll call vote – Mr. Huffar-yes; Mrs. Burch- yes; Mr. Anderson-yes; Mrs. Mueller-yes; Mr. Huebsch-yes; Mr. Magee-yes; Mr. Louis-yes. Motion carried 7-0. 18. Motion made by Mr. Anderson to approve 15 extended contract days for Ag/Tech Ed Teacher. Motion seconded by Mrs. Burch. Roll call vote – Mr. Louis-yes; Mr. Huffar-yes; Mrs. Burch-yes; Mr. Anderson-yes; Mrs. Mueller-yes; Mr. Huebsch-yes; Mr. Magee-yes. Motion carried 7-0. 19. Motion made by Mr. Magee to approve 15 extended contract days for Guidance Counselor. Motion seconded by Mrs. Mueller. Roll call vote – Mr. Magee-yes; Mr. Louis-yes; Mr. Huffar-yes; Mrs. Burch-yes; Mr. Anderson-yes; Mrs. Mueller-yes; Mr. Huebsch-yes. Motion carried 7-0. 20. Motion made by Mrs. Mueller to approve 16 extended contract days for Instrumental Music Teacher. Motion seconded by Mr. Louis. Roll call vote – Mr. Huebsch-yes; Mr. Magee-yes; Mr. Louis-yes; Mr. Huffar-yes; Mrs. Burch-yes; Mr. Anderson-yes; Mrs. Mueller-yes. Motion carried 7-0. 21. Motion made by Mr. Anderson to approve the carrying over four vacation days from Dr. Kujawa’s 2012-13 contract to the 2013-14 school year. Motion seconded by Mr. Magee. Roll call vote – Mrs. Mueller-yes; Mr. Huebsch-yes; Mr. Magee-yes; Mr. Louis-yes; Mr. Huffar-yes; Mrs. Burch-yes; Mr. Anderson-yes. Motion carried 7-0. 22. No action on Principal’s Contract. 23. Motion made by Mrs. Burch to adjourn. Motion seconded by Mrs. Mueller. Motion carried 7-0. Board adjourned at 10:22.

Submitted by Pat Magee Ithaca School District School Board Clerk