Busselton Baptist Camping Centre

SITE RISK MANAGEMENT PLAN Reviewed March 2017 2

RISK MANAGEMENT PLAN

VENUE (Consider potential hazards such as location, crowds, slippery floors)

Activity/ Hazard Identification Risk Elimination or Control Who When Location Assess. Measures General  Buildings unstable 6  The Centre holds all licences Site Manager Ongoing site  Site uninsured 6 required to operate. management 6  Injury due to OH&S  Centre maintains Public issue Liability insurance. Certificate of Currency provided on request.  Construction meets relevant building codes.  Construction is undertaken by licensed, insured builders.  Centre has a commitment to managing OH&S issues. Participants  Struck by vehicle 6  Signage identifies “children at Site Manager Ongoing site walking whilst crossing road play” & a speed limit of 8k. Sign on hwy management On roads  Speed humps on main roads. Drive slow signs All  Signage encourages vehicles Group Leader/Guest to be parked in designated All During stay areas.  Provide group with rules & 3

monitor.  Walk on roads only when absolutely necessary.

Meeting rooms  Struck by falling 6  Signage states that chairs are Group Leader/Guest Throughout stay equipment to be stacked to a max of ten. Each room to have  Hot water burn 5  Signage states that tables are signage of content Site management stacked against wall. and where things belong  Wall urns are over sinks at a Administration height to discourage access & with warning signage  (WARNING: Boiling Hot Water) stickers Ocean  Slip on rocks 5  Path access is provided for Site Manger Ongoing site  First aid 4 safe passage to beach. Group Leader/Guest maintenance  Is the responcibility of the guests, CPR signage are in 4 Group Leader/Guest On arrival  Drowning place.  Group Leader/Guest are required to supervise and have appropriate qualifications.

Sporting Areas  Faulty equipment 5  Fixed equipment meets Site Manager Ongoing site (playground & causes injury building codes & council management tennis courts)  Fall off equipment 5 requirements.  Equipment is inspected annually. On arrival Group Leader Throughout stay  Soft fall areas are in place & maintained.  The Centre encourages adult supervision of all recreational activities. 4

Maintenance  Injury due to 5  Maintenance shed is out of Site Caretaker Ongoing site unsupervised bounds as outlined in Group Leader maintenance access Information File.  Tripping over tools 6  Tools are stored in identify the or maintenance area maintenance sheds or in site chemicals on site.  Faulty equipment vehicle. 6 compile file of MSDS  During major construction,  Hazardous material 5 from each chemical incident areas are fully fenced.  During maintenance areas are identified by road barriers, witches hats, safety tape or appropriate barricade.  The Centre promotes a safe working environment.  Centre holds a Hazardous Good License, has a designated chemical store & is inspected annually.  A Delivery Procedure is in place  Material Safety Data Sheets are maintained Site Hazards  Tripping on 6  At night external pathways are Site Caretaker Ongoing site (incl paths/tracks illuminated. Activity Coordinator management Environment).  Uneven ground 6  Trees are cut back, tracks 5  Fallen trees cleared & general maintenance conducted to reduce risks.  Designated guest activity locations display appropriate warning signs. . 5

. ENVIRONMENT (Consider environmental hazards such as weather, natural hazards, terrain, plants & animals)

Activity/ Hazard Identification Risk Risk Elimination or Control Who When Location Assess. Measures Extreme weather  Change in weather 5  Bureau of Meteorology site Activities Provider Prior to stay conditions conditions checked for weather updates  Exposure 4 & Leaders briefed on arrival & On arrival 5 Throughout stay  Sunburn advised changing weather 4 conditions during stay.  Lightning 4  Guests are encouraged to Group Leaders  Dehydration wear hats, apply sunscreen & carry water.  Water is readily accessible. Fire (including  Personal injury 4  Centre meets Australian Site Manager Ongoing site bush fire)  Participant separated 5 Standards in relation to management from group number of hydrants, hoses 6  Loss of property and extinguishers, illuminated exit signs, Emergency Procedure signs & equipment maintenance (six month check by licensed provider).  Centre has a pro-active process to manage associated risks.  Smoke alarms are installed in every room.  Fire blankets available in every kitchens with cooking 6

facilities.  Fire zones are maintained & fire hydrant protection for all On arrival sites. All  Signage identifies marshalling Group Leader areas & fire extinguishers. During emergency  Emergency Evacuation Point areas clearly identified.  Emergency procedures are explained to Group Leader and provided in Information File.  Groups briefed on evacuation procedures.  Groups to move to evacuation points if required.  Check group against participant list. Native flora &  Reaction due to 4  Ensure medical info obtained Group Organiser Prior to stay fauna known triggers from participants & summary Group Leader Prior to activity  Mild reaction due to 5 produced. Throughout stay natural environment  Advise Instructor of any During activity potential allergic risks, Group triggers & severity (see under Leader/Guests Medical)  Guests to carry any personal medication.  Guests to wear closed in shoes for all activities.  First Aid kit are the responcibilty of the guests.

Native flora & Injury due to bite or 4  Group briefed on level of risk Guest Liaison On arrival fauna sting (eg snake or Leader / Instructor During activity 7

spider) & emergency response if requested.  Guests to wear closed in shoes for all activities.

PEOPLE (Consider nature of participants such as maturity, skill, behaviour, child protection issues, ratios, fitness, medical conditions & disabilities)

Activity/ Hazard Identification Risk Elimination or Control Who When Location Assess. Measures Child Protection  Child Protection 4  All staff have Working with All Ongoing site related incident Children checks management  Identification of child 5  Centre operates under the at risk Baptist Churches Safe Churches policies and Ongoing administration guidelines.  Procedure in place for management of allegation.  Staff easily identified by uniform shirts with logo.

Privacy of  Unauthorised 5  Information obtained is used All All Throughout stay Information disclosure of info only for express purpose. Ongoing site 5  Inadequate process  Access & storage of management information meets Privacy Act requirements.  Info retained as required under the Freedom of Information Act.

Medical  Aggravation of 4  Information obtained Group Organiser Prior to stay existing medical identifying allergies, special condition or injury needs & other health related Group Leader On arrival  Access to First Aid & 5 issues Throughout stay 8

equipment  Ensure a group medical Manager Ongoing site  Inappropriate 5 summary is available. All management medical attention  Ensure that participants have medication.  Centre does not provide/administer anything ingestible or inject able or topical. Special Needs  Incident due to 5  Wheel chair access to majority Site Manager Ongoing site inadequate special of onsite areas & ramps are management needs considerations wheel chair compliant. Client Behaviour  Injury due to other 6  Centre promotes a smoke free Site Manager Ongoing site Guests environment. Smoking is not management permitted in any building or  Injury to self through 5 inappropriate actions designated work area. Group Leader On arrival All Throughout stay  Ingestion of non prescription  The Centre has a drug free & Throughout stay drugs or alcohol. 5 alcohol policy.  Information is detailed in booking form information.

ACCOMMODATION (Consider standards of accommodation & amenities, security, supervision, food allergies)

Activity/ Hazard Identification Risk Elimination or Control Who When Location Assess. Measures Security  Intruder 5  Guest/Group Leader given key Site Manager On arrival  Loss of property 6 to each bedroom & site 5 Leaders Throughout stay  Assault meeting rooms.  Group to keep facilities locked All Staff at night & when not onsite  All staff easily identified by uniform shirts with logo. Accommodation  Injury due to 5  Ensure adequate sleeping Administration Prior to stay inappropriate actions accommodation for each 9

 Scalding 5 participant.  Inadequate 5  Ensure separate supervision accommodation for males & On arrival 6 Site Caretaker On arrival  Unserviceable females. Group Leader Throughout stay fittings  Ensure Group Leader 5 accommodation is within easy  Unforseen Ongoing site emergency access for participants if required. management  Procedures detailed in Information File provided to Group Leader.  Groups briefed on appropriate behaviour, rules & out of bounds areas.  Group to advise any maintenance required during stay  Evacuation Procedures signage in each room.

Housekeeping  Slip in wet area 5  Chemicals are stored Housekeeping Ongoing site  Child Protection 4 appropriately for their use. management related incident  All cleaning materials (eg. 5  Trip hazard buckets, mops) stored when 4 not in use.  Ingestion of cleaning chemical  All electrical cords are wound up when not in use.  “Cleaning in Progress” signs utilised.  Bathroom floors are mopped after group has vacated.  Bedroom doors are locked after cleaning.  Mattresses & covers are 10

checked and replaced (if required) after every camp.  Toilets in meeting rooms & dining area are cleaned during minimum or unlikely use times to minimise guest contact with wet floors.

Kitchen  Food poisoning 4  The Centre proactively Contract Ongoing site  Injury due to 5 requires Contractor/Guests to Catering/Guest management unsupervised access adhere to all aspects of food safety & hygiene.  Cooks should have the Manager relevant knowledge regarding Administration food safety and safe food handling practices.  Kitchen Ongoing site management

Servery & Dining  Incident due to 5  Groups briefed on appropriate Kitchen Manager At meals times Area incorrect food behaviour & expectations. handling & storage  Participants verbally alerted to Ongoing management  Burning / scalding 5 heat / danger / space. 5  Slip on wet floor  Appropriate warning signs 5  Injury due to used where necessary. unsupervised access 5  Immediate area of broken  Cuts glass / crockery is cleared, guests verbally alerted to danger, sign put out if required, breakage cleared.  Return of used crockery / cutlery is supervised.  “Cleaning in Progress” signs limit access as required. 11

 Fluid spills immediately cleaned.

OTHER (Consider other hazards specific to related Stay)

Activity/ Hazard Identification Risk Elimination or Control Who When Location Assess. Measures Emergencies  Personal injury 5  Centre has Emergency Site Manager Ongoing site  Loss of property 6 procedures in place. Group Leader management 5 On arrival  Missing person  Standard operating hours are 8:30am to 3pm week days, 24 hour emergency assistance is available  Emergency procedures explained to Group Organiser and provided in Information File.  Contact details for local facilities (eg. doctors, chemist) available.  Guest/Group Leader briefed on evacuation procedures.

Transportation of  Child Protection 4  Only to occur in circumstances Group Leader Throughout stay participant in related incident 5 where there is no other Site Manager Centre vehicle 4  Vehicle faulty feasible option, accompanied by a Group Leader.  Vehicle accidents  Permission obtained from parent, caregiver or Group Leader. 12

 Vehicle is insured & registered & employee licensed.  Employee screened for Working with Children.

RISK ASSESSMENT LEGEND

How serious could the injury How Likely is it to be that serious? be? Very likely Likely Unlikely Very Likely Death or permanent disability 1 1 2 3 Long term illness or serious 1 2 3 4 injury Medical attention and days off 2 3 4 5 First aid required 3 4 5 6

Severity: Is a measure of an injury, illness or disease occurring. When assessing severity, the most severe category that would be most reasonably expected to occur should be selected.

Likelihood: 13

Is defined as the potential that an accident will happen that may cause injury or harm to a person. When making assessment of likelihood, you must establish which of the categories most closely describes the probability of the hazardous incident occurring.

Legend: 1 and 2: Extreme risk, consider elimination of the activity. Otherwise determine controls that are reasonably practicable to minimise the risk. 3 and 4: Moderate risk; determine controls that are reasonably practicable to minimise the risk. 5 and 6: Low risk; manage by routine procedures.