RISK MANAGEMENT AND CONTRACT SERVICES

Request for Proposal

Date Issued: 04/17/17 Due Date/Time: 05/12/17, 3 p.m. ET

RFP #17-04-17 CUSTODIAL SUPPLIES

Sealed proposals must be received at Contract Services, located in the Administration Building, Room 182, Shawnee State University, Portsmouth, OH, 45662, by the date and time specified above, and opened immediately thereafter for the same Request for Proposal above. Proposals received after that date and time will be returned to the vendor unopened, upon request.

Proposals are to be submitted in accordance with the enclosed RFP Response Instructions and Specifications. There will not be a formal proposal opening.

Questions pertaining to any specifications contained herein should be directed to Joe VanDeusen at [email protected].

Contract Services shall at all times reserve the right to reject any or all proposals, award partial proposals, waive any proposal informalities or irregularities, and request new proposals if doing so is deemed to be in the best interest of Shawnee State University.

SHAWNEE STATE UNIVERSITY CONTRACTS SERVICES

Joe VanDeusen Director, Risk Management and Contracts Services PLEASE READ THE INFORMATION BELOW: By signing this document, I am agreeing, on behalf of my firm, to the specifications of this RFP and accepting, without exception or amendment, Shawnee State University’s Standard RFP Agreement Terms as set forth in Appendix A. All Purchase Orders resulting from this RFP shall be subject to these instructions, terms, and requirements that shall be incorporated therein.1

SUBMITTED BY (Company Name)

AUTHORIZED SIGNATURE DATE

(Printed Name and Title)

1 Should a bidder take exception to the University’s Standard RFP Agreement Terms (Appendix A cited within) the bidder must submit such exceptions and/or amendments in writing to the contact above within five (5) business days prior to the Proposal Closing Date. The University reserves the right to reject some, all, or none of the proposed exceptions and/or amendments and asserts its Standard RFP Agreement Terms as described in Appendix A.

RFP 17-04-17 Custodial Supplies Page 1 of 30 Due Date/Time: 05/12/17, 3 p.m. ET REQUEST FOR PROPOSAL #17-04-17 CUSTODIAL SUPPLIES

April 17, 2017

TABLE OF CONTENTS

SECTION 1Definitions 3

SECTION 2 RFP Summary and Agreement Terms ...... 4

SECTION 3 RFP Response Requirements and Checklist...... 5

SECTION 4 RFP Specifications...... 7

SECTION 5 Proposal Requirements and Evaluation Criteria ...... 9

ATTACHMENT A RFP Response and Certification Form...... 11

ATTACHMENT B Pricing Schedule...... 13

ATTACHMENT C Credit Card Acceptance Form...... 21

APPENDIX A Standard RFP Agreement Terms and Conditions ...... 22

RFP 17-04-17 Custodial Supplies Page 2 of 30 Due Date/Time: 05/12/17, 3 p.m. ET SECTION 1

Definitions

Relative to this document, and any addenda incorporated herein, the following definitions apply.

Addendum(a): Written instruments, issued solely by Shawnee State University Contracts Services (SSUCS), that detail amendments, changes, modifications, or clarifications to the specifications or terms and conditions of this Request for Proposal (RFP). Such written instruments shall be the sole method employed by SSUCS to amend, change, modify, or clarify this RFP, and any claims (from whatever source) that verbal amendments, changes, modifications, or clarifications have been made shall be summarily rejected by SSUCS.

Agreement, Contract, Purchase Order: Formal award resulting from the Request for Proposal or Request for Quotation.

Design Services: Engineering and/or architectural services which include the conceptual development, proposed design, and/or actual plan drawings, blueprints, and/or other schematics to produce a scope of services and work.

FOB: “Free on Board”; without charge to the purchaser for delivery on board or into a carrier at a specified point or location.

SSU: “Shawnee State University”

SSUCS: “Shawnee State University Contracts Services”

The University: “Shawnee State University”

May, Should: Indicates something that is requested but not mandatory. If the Bidder fails to provide information, SSUCS may, at its sole option, either request that the Bidder provide the information or evaluate the Proposal without the information.

Proposal Closing Date: The date and time specified in the RFP by which a sealed proposal must be received by SSUCS. Proposals received after the stated date and time will not be considered.

Proposal Issue Date: The date and time the RFP process is opened for submission by prospective vendors.

Proposal, Quotation: Response provided by proposer.

Proposer, Bidder, Vendor, Supplier, Contractor: Respondent to the RFP or RFQ.

RFP: Request for Proposal

RFQ: Request for Quotation

Shall, Must, Will: Indicates a mandatory requirement. Failure to meet mandatory requirements will invalidate the proposal or result in the rejection of a proposal as non-responsive.

RFP 17-04-17 Custodial Supplies Page 3 of 30 Due Date/Time: 05/12/17, 3 p.m. ET SECTION 2

RFP Summary and Agreement Terms

Introduction

Shawnee State University (“SSU” or “University”) requests sealed proposals from qualified and experienced firms for the purchase of custodial supplies, meeting the minimum specifications stated and in accordance with the terms, conditions, and requirements set forth in this Request for Proposal (RFP). This RFP provides sufficient information for interested parties to prepare and submit proposals for consideration by the University.

This RFP is part of a competitive procurement process which helps to serve the University‘s best interests. It also provides qualified firms with a formal and unrestrictive opportunity for their services to be considered. The process of competitive negotiation being used in this case should not be confused with the process of competitive sealed bidding. The latter process is usually used where the goods and services being procured can be precisely described and price is generally the determinative factor. With an RFP and competitive negotiation, however, price is not required to be the determinative factor, although it may be, and the University has the flexibility to negotiate with one or more contractors to arrive at a mutually agreeable relationship. Check your proposal carefully for it may not be corrected after the proposal has been opened

To be given the fullest consideration, Respondents are to submit one (1) original and three (3) copies of their proposal to Shawnee State University, Contracts Services, located in the Administration Building, Room 182 (mailing address is 940 Second Street, Portsmouth, OH 45662-4344), by 3 p.m. local time, Friday, May 12, 2017. Proposals must be submitted in accordance with the terms, conditions, and requirements set forth in this Request for Proposal (RFP). This RFP provides sufficient information for interested parties to prepare and submit proposals for consideration by the University. The Respondent chosen will be determined based upon the University’s evaluation of submitted proposals.

RFP Agreement Terms Respondents are cautioned to read this entire document carefully and to prepare and submit their response providing all requested information in accordance with the terms and conditions set forth herein. To be considered, respondents must submit a complete response to this RFP in the format detailed by the specifications. Proposals must be dated, signed by an official authorized to bind the respondent to the terms of their proposal, and submitted to the University in accordance with the instructions, terms, and conditions of this RFP.

The University reserves the right to:  Reject any or all proposals received in response to this RFP;  Request clarification from any respondent on any or all aspects of its proposal;  Cancel and/or reissue this RFP at any time;  Retain all proposals submitted in response to this RFP; and,  Invite some, all, or none of the respondent(s) for interviews and further negotiations/discussion. The University reserves the right to negotiate the pricing and all terms and conditions associated with this RFP process with the selected vendor(s).

See Appendix A for the entire Agreement Terms and Conditions (pages 22 – 29).

RFP 17-04-17 Custodial Supplies Page 4 of 30 Due Date/Time: 05/12/17, 3 p.m. ET SECTION 3

RFP Response Requirements and Checklist

1. RFP SCHEDULE OF EVENTS— Shawnee State University will make every effort to adhere to the schedule below.

The University will make every effort to adhere to the schedule below:

RFP Issued via the University’s website April 17, 2017 Deadline for submitting written questions April 28, 2017 3 p.m. ET Addendum posted to the website, if necessary May 3, 2017 5 p.m. ET RFP Proposal Closing Date May 12, 2017 3 p.m. ET Final Negotiations and Award May 19, 2017

2. RFP RESPONSE FORMAT

a. Respondents should carefully read the information contained herein. Responses must address all aspects of the RFP and should follow the chronology of the RFP. Provide one (1) original and three (3) copies of your response; one (1) of the copies should clearly be labeled “MASTER.” Should a discrepancy arise between copies of the responses, the information contained in the “MASTER” copy shall prevail.

b. Responses may be submitted in a 3-ring binder or loose-leaf on 8 1/2 x 11 letter-sized paper. Each response should be prepared simply and economically.

3. BID PACKAGE REQUIREMENTS CHECKLIST

Due by RFP Closing Date/Time: May 12, 2017, 3 p.m. ET

 One (1) original and three (3) copies of RFP response, with one of those copies labeled “MASTER”

 Attachment A, RFP Response and Certification Form, completed and signed

 Attachment B, Pricing Schedule, completed and signed

 Attachment C, Credit Card Acceptance Form, completed and signed

 A customer reference list of no fewer than three organizations- preferably public universities or government entities- with which the vendor currently has contracts or has previously provided custodial supplies of equal type and scope within the past five years. Reference list shall include company name, contact person, and telephone number.

 Detailed prices, which include all shipping costs, for the custodial supplies on Attachment B, Pricing Schedule.

 Samples of all alternatives quoted, to be used for testing by the University. For items where packaging is an issue (i.e., liners) one case must be submitted as a sample (vs. one liner). Items that require a case sample are identified on Attachment B, Pricing Schedule.

RFP 17-04-17 Custodial Supplies Page 5 of 30 Due Date/Time: 05/12/17, 3 p.m. ET The University reserves the right to request, at its sole discretion, from some or all of the respondents, any information or documentation it deems necessary for the issuance of an agreement.

4. QUESTIONS REGARDING THIS REQUEST FOR PROPOSAL

a. All questions are considered formal and must be submitted via email only to [email protected] by 3 p.m., ET, on April 28, 2017. Answers to questions submitted by the deadline will be issued via an addendum posted to the University’s website no later than 5 p.m. ET, May 3, 2017.

b. Apart from contact required for any ongoing business at the University, respondents are specifically prohibited from contacting any individual at or associated with the University regarding this RFP. Vendor communication shall be limited to the individual named on the cover page of this document. A vendor’s failure to adhere to this prohibition may, at the University’s sole discretion, disqualify the vendor’s proposal.

5. RFP PROPOSAL CLOSING DATE, TIME, AND LOCATION

a. Responses to this RFP must be received by 3 p.m. ET on May 12, 2017.

The University receives deliveries Monday through Friday only.

The University accepts no responsibility for delays in the university mail system, the U.S. Postal Service, or any commercial mail carrier. It is the responsibility of the respondent to ensure that its proposal is delivered to the proper place by the proper time. Any proposals received after the stated date and time, or those that do not contain the correct number of copies will be disqualified.

b. Proposals will be received, Monday through Friday, at:

Mailing Address: Shawnee State University Contracts Services 940 Second Street Portsmouth, Ohio 45662-4344 Delivery Address: Shawnee State University Contracts Services Administration Building, First Floor, Room 182 Portsmouth, Ohio 45662-4344

c. Bid envelopes shall be sealed and clearly marked: RFP #17-04-17 Custodial Supplies Shawnee State University

d. Bid envelopes must include:

One (1) original and three (3) copies of the respondent’s proposal, with one of those copies labeled “MASTER”

e. Fax or e-mail responses will not be accepted.

RFP 17-04-17 Custodial Supplies Page 6 of 30 Due Date/Time: 05/12/17, 3 p.m. ET SECTION 4

Specifications (Background and Scope of Work Parameters)

1. BACKGROUND

Shawnee State University is a state-assisted, open-enrollment institution of higher education, located in south central Ohio. It is approximately 100 miles south of Columbus and directly across the Ohio River from Kentucky. The University is student-focused, offering a highly personalized, affordable, and accessible education dedicated to the exploration of emerging technologies and emerging ideas. SSU’s mission is to prepare today’s students to succeed in tomorrow’s world. SSU values student-focused service, community engagement, authentic dialogue, thoughtful risk-taking, and a culture of continuous improvement.

The University currently has an enrollment of approximately, 3,800 full and part-time students (including more than 40 international students) and offers more than 80 associate, bachelor, and master’s degree programs in three colleges— the College of Arts and Sciences, the College of Professional Studies, and University College. The University has approximately 500 full- and part-time faculty and staff and an annual fiscal budget of approximately $55-60 million annually. Other specific information about Shawnee State University can be found at www.shawnee.edu.

2. PURPOSE Shawnee State University (the “University”) is issuing this Request for Proposal (“RFP”) for a university-wide, two- year custodial supplies agreement.

The contract will be awarded to the vendor or vendors who best satisfies all of SSU’s needs at optimum cost and service performance. Proposals will be awarded based upon what SSU deems to be the best overall value to the University.

3. DURATION OF CONTRACT The contract shall cover Shawnee State University’s custodial supply requirements from award of contract through June 30, 2019. The contract may be extended, under the same terms and conditions, for two additional one-year periods upon the mutual agreement of both parties. Shawnee State University does not obligate itself to purchase the full amount of the quantities listed; however, the full discount or price structure offered must be allowed should the purchase be less. The University’s requirements may exceed the quantities shown and the vendor shall be required to furnish all items ordered, via purchase order or procurement card, during the effective period of this contract. Further, as determined by the Director of Risk Management & Contracts Services, the University reserves the right to issue special invitations to bid for larger or unusual requirements.

4. PRICING

Firm prices and/or discounts for the full term of the contract are preferred by the buyer, and offers of guaranteed price stability will be a consideration in award. Price increases as a result of supply, manufacturing, or transportation cost will be considered, but only upon written request, accompanied by DOCUMENTED, ACTUAL COST data and filed 30 days prior to the requested date of increase. No price increases will be considered during the first 90 days of the contract, or during the last 30 days of the contract. The vendor must honor original pricing on all orders placed prior to the effective date of the approved increases. Price decreases shall be passed on immediately, as they become available. RFP 17-04-17 Custodial Supplies Page 7 of 30 Due Date/Time: 05/12/17, 3 p.m. ET 5. SUBSTITUTIONS

In the event that a product becomes unavailable during the life of the contract, a sample of the recommended replacement must be submitted and approved by the University before substitution is made.

6. APPROVED METHOD OF PURCHASE

All purchases against this contract will be authorized by an SSU purchase order or by presentation of an SSU purchasing card (a Visa card that bears the name of the University and the name of the person presenting the card). ORDERS MUST NOT BE PRODUCED, SHIPPED, OR DELIVERED WITHOUT AN AUTHORIZED SSU PURCHASE ORDER OR SSU CREDIT CARD NUMBER.

7. INVOICES, PACKING SLIPS, AND DELIVERY TICKETS

All invoices, packing slips, and delivery tickets from the awarded respondent(s) must include the SSU purchase order number (if ordered via PO) or the cardholder’s name and the word “VISA” (if a credit card order), quantity of each item, manufacturer’s identification number(s), and discounted price of items and/or services as stated in the respondent’s answer to this RFP. A packing slip or delivery ticket shall be included in each shipment.

8. RESPONDENTS MUST:

a. Provide information related to the firm’s products and describe how the University will obtain products on a routine and emergency basis, including delivery schedules for products.

b. Be able to fill SSU orders for custodial supplies as needed throughout the life of the contract.

c. Designate an account representative to manage the University’s account. The proposed representative’s name and direct phone number must be provided in the RFP response.

d. Include freight with the fee of each item ordered.

e. Provide detailed quotes to SSU, upon request.

f. Not initiate any work prior to receiving authorization from SSU via a University purchase order or upon presentation of an authorized University purchasing card (a Visa credit card bearing the University’s name and the name of the cardholder).

g. Provide goods and services in compliance with this solicitation and the subsequent contract/award.

h. Provide quarterly sales reports that summarize sales made to SSU. The report should list each item sold, description, unit of issue, unit price, and quantity sold for the current quarterly report and year to date.

RFP 17-04-17 Custodial Supplies Page 8 of 30 Due Date/Time: 05/12/17, 3 p.m. ET SECTION 5

Proposal Requirements and Evaluation Criteria

1. RESPONSE FORMAT

a. In order to receive consideration, respondents are required to submit one (1) original and three (3) copies of their proposal, with one of those copies marked “MASTER,” in a sealed envelope or package clearly indicating the contents, before and no later than the date and time specified on the RFP. All aspects of the proposal must be clearly explained; the respondent should not assume an opportunity to add further information will exist after submission.

b. All prices must be clearly set forth. Respondents are cautioned to write all descriptions and prices clearly so there is no doubt as to the intent and scope of the proposal. Erasures and other changes in the proposal must bear the signature or initials of the respondent. In the event of a price discrepancy, unit prices will prevail.

c. Signatures required: The RFP cover sheet and Attachments A, B, and C must be completed and signed by the person authorized by the respondent to sign such documents on their behalf. Failure to sign the proposal or submit the required signed forms may disqualify the proposal. Any proposal that does not include required signatures, prices, terms, the RFP number, date, and a realistic delivery promise may be considered an incomplete proposal.

d. Proposers may submit any number of proposals, but if more than one proposal is submitted, they should be included in the same document. For each distinct alternate proposal, add an appendix containing only those sections that differ from the main proposal. For each such instance, include an identifier such as Appendix A at the center top of the page.

2. EVALUATON CRITERIA All responses will be evaluated on the following criteria: a. Economic Costs and Benefits (Overall price and cost efficiency of purchase) b. Quality and adequacy of response (Completeness, responsiveness, clarity) c. Ability to meet requirements as described d. Ability to provide required support and/or service e. References— Respondents shall provide contact name, telephone number, and email address of at least three (3) but no more than six (6) references, which shall be institutions of higher learning, where respondent has provided similar products and services as those proposed in this RFP, within the past two years. If such references are not available, list references that match as closely as possible. (Reputation of the respondent and respondent’s goods and services or respondent’s past relationship with SSU)

3. GENERAL

a. The University will not provide compensation to respondents for any expenses incurred by the respondent(s) for proposal preparation or for any demonstrations that may be made, unless otherwise expressly stated. Respondents submit proposals at their own risk and expense.

b. The University reserves the right to conduct interviews with all or some of the respondents at any point during the evaluation process; however, the University may determine that interviews are not necessary. In

RFP 17-04-17 Custodial Supplies Page 9 of 30 Due Date/Time: 05/12/17, 3 p.m. ET the event interviews are conducted, information provided during the interview process shall be taken into consideration when evaluating the stated criteria.

c. The University reserves the right to make such additional investigations as it deems necessary to establish the competence and financial stability of any firm submitting a proposal.

d. Proposals and any other information submitted by respondents in response to this Request for Proposal shall become the property of the University.

e. Proposals that are qualified with conditional clauses or alterations or items not called for in the RFP documents, or irregularities of any kind, are subject to disqualification by the University at its option.

f. The University makes no guarantee that an award will be made as a result of this RFP. The University reserves the right to accept or reject any or all proposals, waive any informalities or minor technical inconsistencies, or delete any item-requirement(s) from this RFP or resulting Contract when deemed to be in the University’s best interest. Representations made within the proposal will be binding on responding firms. The University will not be bound to act by any previous communication or proposal submitted by the firms other than this RFP

g. The Respondent(s) deemed to be fully qualified and best suited among those submitting written proposals and/or oral presentations will be identified on the basis of the evaluation factors stated throughout the response instructions and specification sections. Negotiations may be conducted with any or all respondents. After negotiations are completed with respondents, SSU shall select and notify the respondent(s) which has, in SSU’s opinion, made the best proposal, and award the contract to take effect on the dates negotiated with respondent(s). SSU reserves the right to judgment concerning quality of service and the respondent’s capability to service the agreement.

h. No Proposal—It is requested that those firms who do not desire to submit a proposal indicate the same by submitting a “No Proposal” to SSUCS.

RFP 17-04-17 Custodial Supplies Page 10 of 30 Due Date/Time: 05/12/17, 3 p.m. ET

ATTACHMENT A

RFP Response and Certification Form This form must be completed and signed or your bid will be judged non-compliant and disqualified as non-responsive.

By signing below, Contractor warrants that it is not subject to an unresolved finding for recovery under ORC 9.24. If the warranty is false on the date the parties sign an Agreement resulting from this RFP, such and any future Agreement is void ab initio, and the Contractor must immediately repay to the State any funds paid under any such Agreement.

Company Name: Address:

Date:  Bidder is an individual, the sole shareholder of a corporation or the sole member of a limited liability Telephone: company. Bidder is NOT an individual, the sole shareholder of a Fax:  corporation, or the sole member of a limited liability Email: company. Federal Tax ID or Social Security Number:

All bids submitted are taken by the University as offers to sell by the bidder and acceptance shall occur only by the issuance of a University Purchase Order or Procurement Card or where appropriate, upon the execution of a written contract.

ELECTRONIC INVOICING AND PAYMENT CAPABILITY All bidders must complete the following information: 1. Does your company offer electronic invoicing? Yes No

If yes, please specify method: 2. Is your company capable of receiving payment via ACH transfer? Yes No BUY OHIO Economic preference shall be awarded to Ohio Bidders and Bidders from “Border” states (Indiana, Kentucky, Michigan, New York, Pennsylvania, and West Virginia), provided those states do not impose economic restraints on products produced or mined in Ohio. An “Ohio Bidder” describes one who offers Ohio products (defined to mean products which are mined, excavated, produced, manufactured, raised, or grown in the state by a person where the input of Ohio products, labor, skill or other services constitutes no less than 25 percent of the manufactured cost) or a Bidder who demonstrates significant Ohio economic presence (defined to mean business organizations that have sales offices, divisions, sales outlets, or manufacturing facilities in Ohio or facilities demonstrate a significant capital investment in Ohio; pay required taxes to the state of Ohio; and are registered and licensed to do business in the state of Ohio with the office of Secretary of State).

The bidder is or is not considered a bidder from a “Border State” or an “Ohio Bidder,” as described above.

(Continued next page)

RFP 17-04-17 Custodial Supplies Page 11 of 30 Due Date/Time: 05/12/17, 3 p.m. ET BUY AMERICAN

The goods are or are not produced or mined in the United States of America, its possessions, or Puerto Rico.

MINORITY BUSINESS ENTERPRISE

The bidder is or is not a minority business enterprise. A minority business enterprise is defined as an individual, partnership, corporation, or joint venture of any kind that is owned and controlled by United States citizens, residents of Ohio, who are certified by the state of Ohio Equal Opportunity Division, and who are one of the following economically disadvantaged groups: African-Americans, Native-Americans, Asian-Americans, and Hispanic-Americans.

E.D.G.E. (ENCOURAGING DIVERSITY, GROWTH, AND EQUITY) ENTERPRISE

The bidder is or is not an E.D.G.E. certified vendor. An EDGE participant must be a small, socially and economically disadvantaged business enterprise owned and controlled by U. S. citizens, who are Ohio residents and who are certified by the state of Ohio Equal Opportunity Division.

CONFLICT OF INTEREST

The bidder certifies that none of the company’s directors, principal officers, or any family members (includes spouse, child, sibling, parent, grandparent, or grandchild) of company’s director or principal officers are employed by or an agent or officer of Shawnee State University. If any of the bidder’s directors, principal officers, or family members is an employee, agent, or officer of Shawnee State University, the bidder certifies such person(s) name(s) and position(s) below:

NAME TITLE

Failure to complete this document with the requested information concerning any of the representations cited above will disqualify your proposal. The University, at its discretion, may disqualify your bid if any such representations are deemed inaccurate or any such employment or affiliation creates a potential conflict of interest.

Printed Name and Title

Signature: Date:

RFP 17-04-17 Custodial Supplies Page 12 of 30 Due Date/Time: 05/12/17, 3 p.m. ET Note: The provisions of this form are based on University regulations and the requirements of the Ohio Revised Code, Sections 125.081, 125.09, and 125.11.

RFP 17-04-17 Custodial Supplies Page 13 of 30 Due Date/Time: 05/12/17, 3 p.m. ET RFP #17-04-17 Attachment B: Price Sheet

Proposal of: Company Name

Having carefully examined all the specifications and requirements of this RFP and any attachments thereto, the undersigned proposes to furnish the contracted equipment and services as required pursuant to the aforementioned documents at the below quoted terms. Pricing Schedule: Contractor shall provide a pricing structure based on a commitment to the entire project

Payment Terms The following payment term options and discounts are quoted (the University’s suggested payment terms are NET 30). Bidder may offer additional payment term options and discounts for the University to consider.

Addenda Checklist: Receipt is hereby acknowledged of the following addenda to this RFP. (Initial if applicable) No. 1 No. 2 No. 3 No. 4 Please Note: 1) An asterisk (*) in the "Estimated Quantity" column indicates that item is ordered as needed . 2) Bidders who wish to propose an alternate for items that include a brand name/number and the words "or equal" shall list the name and specifications for the alternate in the "Alternate Product" column and incl u de s a m ple pr o d u ct w ith t heir bi d , for the University's consideration. 3) L a s t p ag e o f Ex hi b it B : Price S h e e t M UST be s i g ned.

ITEM EST. DESCRIPTIO UNIT PRICE PER ALTERNATE PRODUCT PRICE PER QTY # N UNIT UNIT DISINFECTANTS & GENERAL CLEANERS. Disinfectant, hospital CS/12 2 $ $ 1 strength: 15.5oz. Deodorant Claieaner,re Mfg t. oCiloe.,t # bo01wl,5 or b eluqe:ual 32 oz., blue, CS/12 1 $ $ 2 Diamond DSoisluptenser,ions or emqeutalered deodorizer: Dual EA 18 $ $ mode auto-metered dispenser. Sprays every 15 3 min., has built-in indicator light that alerts when replacement is needed; 30- day or 90-day mode. Covers 6000 cubic feet. Big-D #797. NO SUBSTITUTIONS Deodorizer, metered, apple: 7 oz. ea. CS/12 6 $ $ Aerosol 4 refill for Big-D #797. Approx. 3,400 metered sprays. Big-D #467 or equal. MUST FIT BIG-D DISPENSER.

RFP 17-04-17 Custodial Supplies Page 14 of 30 Due Date/Time: 05/12/17, 3 p.m. ET ITEM EST. DESCRIPTIO UNIT PRICE PER ALTERNATE PRODUCT PRICE PER QTY # N UNIT UNIT Deodorizer, metered, plumeria: 7 oz. CS/12 . 6 $ $ 5 each. Big-D #475 or equal. MUST FIT BIG-D DISPENSER. Deodorizer, metered, sunburst CS/12 6 $ $ 6 citrus: 7 oz. each. Big-D #464 or equal. MUST DFIeoT BdoIG-rizer,D DISPENSER metere.d vanilla: 7 oz. CS/12 6 $ $ 7 each. Big-D #468 or equal. MUST FIT BIG-D DISPENSER. Polish, furniture: 17.7 oz. each., CS/12 2 $ $ 8 lemon polish. Aerosol. Johnson 9 DClievaner,ersey M#4u4lt41i p oolir sehq:u 15al oz each. Multi CS/12 2 $ $ foam cleaner and polish. Johnson Diversey #4390 or equal Clair Chewing Gum CS/12 * $ $ 10 Remover, 7 oz., CLAC726 Comet Cleanser, 21 oz., PGC02255 CS/24 * $ $ 11

Deep Gloss Stainless Steel CS/12 * $ $ 12 Maintainer, SCJ04451 Butcher's Breakdown Liquid GAL * $ $ 13 Deodorizer, Cherry, BJD4355110 Low-foam Laundry Detergent 50 lb. * $ $ 14 ENVY Instant Foaming Disinfectant CS/12 4 $ $ 15 Cleaner, 19PAPE oz. Rea &ch ,LI #NER 4531S Tissue, toilet: 1-ply tissue,white, CS/80 29 $ $ 16 1210SH/ RL 4.5X4.5. Georgia Pacific Envision 14500, Tissue, toilet, jumbo: 1-ply jumbo jr. 9" CS/8 300 $ $ 17 bathroom ti 2,000 feet, Georgia Pacific Acclaim E1NM3718OT oIOr Neq®u aHl IGH CAPACITY ROLL CS/6 342 $ $ 18 TOWELS- BROWN, JAM89480 Towels, brown roll: Must fit in hard- CS/12 110 $ $ 19 wound roll towel dispensers. 350 linear ft per roll. Georgia Liners, trash can: 43X47 1.3 MIL BLACK CS/100 125 $ $ 20 FLAT PACK, Fortune #BC47. 1 LSiAMnerPsL, Et raBOXsh cRan:EQ U3I3RXE3D9, 1 .0 MIL CS/250 105 $ $ 21 BLACK FLAT PACK, Fortune #BC47. 1 SAMPLE BOX REQUIRED, MUST LMinEETers A, LtraL SPEsh cCan:S. 12 micron, 24x33, CS/500 70 $ $ 22 natural flat pack. Fortune #AC2433N 1 SAMPLE BOX REQUIRED, MUST MEET ALL SPECS.

RFP 17-04-17 Custodial Supplies Page 15 of 30 Due Date/Time: 05/12/17, 3 p.m. ET ITEM EST. DESCRIPTIO UNIT PRICE PER ALTERNATE PRODUCT PRICE PER QTY # N UNIT UNIT Liners, trash can, 40x5x45, 1 MIL 55 gal CS/100 . * $ 23 Drawtape BEDIRSPETD40NS45CERS & REFILLS Foam soap dispenser, 2000ML, grey, EA * $ $ 24 GJ15250-06 Soap, luxury foam, pink: 2000 ml, CS/2 130 $ $ 25 refill., GoJo Purell sGaniJIS5tizer261 torou echqu falree dispenser, * $ $ 26 dove grey, GJ12720-12 EA Dispenser Purell TFX Touchfree Floor * $ As needed 27 Stand EA SGoJI2ap,42 4h-andDS sanitizer for GJ2720-12 40 $ $ dispenser: dove grey, 1200ml, Ultra 28 High-Capacity Refill. GoJo Purell #5392-2 CS/2 or equal. MUST FIT TFX PURELL #2720-12. Dispenser, toilet seat cover: White, EA 2 $ $ 29 plastic, holds two sleeves of 250. Rochester Midland, ROC50444. NO SUBSTITUTIONS Toilet Seat Covers: 1/2 fold, white, 3 $ $ 15.5" (W) x 30 13.5" (H) x 11" (D), biodegradable. CS/5000 Rest Assured brand or equal. MUST FIT REST ASSURED ROC50444 DISPENSER. 9" Toilet Tissue Dispenser * $ As needed $ 31 (2/RL)smoke EA RJAeMc5ep92t0a9cle, Sanitary Napkin: White * $ $ 32 with rigid liner EA Ruebcbepermtacaidle ,o Sr aniequtalary Napkin, metal * $ $ 33 floor, Impact EA E1115nmotion Towel Dispenser, smoke * $ As needed 34 JAM59462 EA MOPPING, DUSTING, FLOOR PADS, & MISC. Golden Star Starline, 24oz wide Band EA * $ $ 35 Wet Mop, GSI37423 Golden Star Starline, 32oz Wide EA * $ $ 36 Band wet Mop, GSI37425 5" Wet Mop, wide band EA * $ $ 37 looped/banded, large, GSIAGB5L 5" Wet Mop, wide band looped/banded, EA * $ $ 38 X-large, M32ooz,p HGSIAGB5andle, uXsesL 1" headband mops, EA * $ $ 39 Invader G#oHl1d3en6 Star Wax Mop, Blue/White, EA * $ $ 40 Large, 24oz, GSI37827 Golden Star Dust Mop Frame, 5" EA * $ $ 41 x 18", wire frame, MAJ48038 Golden Star Dust Mop Frame, 5" EA * $ $ 42 x 60", wire frame, MAJ48044

RFP 17-04-17 Custodial Supplies Page 16 of 30 Due Date/Time: 05/12/17, 3 p.m. ET ITEM EST. DESCRIPTIO UNIT PRICE PER ALTERNATE PRODUCT PRICE PER QTY # N UNIT UNIT Golden Star Dust Mop Handle, 60" EA . * $ $ 43 quick change, GSI37378 Golden Star Broom Handle, 54", EA * $ $ 44 threaded w/tapered end, HOG54F Golden Star Broom Handle, 60", EA * $ $ 45 threaded wood, HOG60F Invader 60" Aluminum Handle for EA * $ $ 46 wet mop side gate, vinyl covered, 6RC0"P HGri13pp6 er Aluminum Handle for wet EA * $ $ 47 mop clamp style, vinyl coated, RCPH236- G84olden Star Dust Mop Head, 5" x EA * $ $ 48 18", white, GSI37290 Golden Star Dust Mop Head, 5" x EA * $ $ 49 24", white, GSI37291 Golden Star Dust Mop Head, 5 x 48", EA * $ $ 50 GSI37293 Golden Star Dust Mop Head, 5 x 60", EA * $ $ 51 GSI37975 Push Broom w/handle, 18", MIL231180 EA * $ $ 52 Angled LG Sweep Broom, RUB6389 EA * $ $ 53 Hand Dust Mitt, White, off floor dusting, EA * $ $ 54 RCPT499 Lobbypro Upright Long Handle Dust EA * $ $ 55 Pan, BRUags,B25 3v1acuum: Windsor #5300 only, PKG/10 * $ $ 56 NO SUBSTITUTIONS Push Sweeper: Single brush push EA 5 $ $ 57 sweeper, BRubcbkermet, aidwri ng#4er21 2-co88mbo or :e qBuroalnze, EA 4 $ $ with putty knife holder, nonmarking 58 3" casters. 26 qt. Rubbermaid #7577 Wavebreak Downpress BCombuckeot , oWr iendoqualw Cleaning: Unger EA 2 $ $ 59 big bucket, 6 gal., UNGQB02 or equal Pad holder, without handle, Durable CS/4 4 $ $ swivel lets holder twist and turn to reach 60 hard-to-get at places. Swivel head on pad holder is threaded to attach to standard brush handles. 3M Doodlebug pad 3M Doodlebug Brown Floor Pad for * $ $ 61 8541 3MMMM8541N Doodlebug Pad Cleaning, black * $ $ 62 extra heavy duty #8550 20" Blue Cleaner Floor * $ $ 63 Pad, 5300, MMM20NBL

RFP 17-04-17 Custodial Supplies Page 17 of 30 Due Date/Time: 05/12/17, 3 p.m. ET ITEM EST. DESCRIPTIO UNIT PRICE PER ALTERNATE PRODUCT PRICE PER QTY # N UNIT UNIT 20" Black Stripper Floor Pad, .75" . * $ $ 64 thick 7200, MMM20NTKB 20" Brown Sstripper Floor Pad, 1" * $ $ 65 thick, 7100, MMM2051BR 20" Pads, buffing, High speed, Gorilla * $ $ 66 "Hogs 3MHair 2" 0" Topline Autoscrubber * $ $ 67 Pads (use on autoscrubber to clean Pflooorwers, MMM Scrub20,T SLwivel Brush, FCB5300 EA 2 $ $ 68 Bowl swabs: Full 4 1/2" mop head. Acid- EA 130 $ $ resistant polypropylene strands. 12" 69 strong l-beam plastic handle. 12"L x 5 3/4"D, Impact #204 or equal

Clean up kits: Each contains 1.5 oz. pkg.CS/6 kits 2 $ $ D'Vour, 1 pair latex gloves, 2 scoops, 2 black plastic bags, 1 red biohazard bag, 1 70 germicidal wipe, 2 antiseptic disinfectant towelettes, and instructions following OSHA guidelines. Big-D #169 or equal Towels, Micro Fiber: 16" x CS/12 4 $ $ 71 16" terry microfiber cloth, RUSweBQ6ep2in0g Compound, 100# oil base, 100 LB. * $ $ 72 FNZ100G Unger 14" Refill Strip Washer, EA * $ $ 73 UNGWS14 Unger 10" Refill Strip Washer, EA * $ $ 74 UNGWS10 UNGER Ergotec Ninja Handle, #EN000 CS/5 2 $ $ 75

UNGER Ergotec Ninja Window CS/5 2 $ $ 76 Squeegee, U14ng" cerom Spletehort wH/anhanddle,le S #craENp3er,50 #SH00C, EA * $ $ 77 UNGSH04 Unger Long Handle Scraper, #OH12C, EA * $ $ 78 UNGLH48 Mat, floor: 4' x 6' rubber backed, EA 2 $ $ 79 smooth Msuarfta, ce.floo Imr:p Arendsersionsenis Mt ator # e8q7u0al EA 2 $ $ 80 Cobblestone MRibabt,ed fl ooMatr: 3A nx d5er chsenar coMaatl #870 EA 2 $ $ 81 cobblestone MRibabt,ed fl ooMatr: 4A nx d8er chsenar coMaatl 2' x 3', Salt & EA 2 $ $ 82 Pepper, M#27at, floor: Andersen Mat 3' x 4', Salt & EA 1 $ $ 83 Pepper, #27

RFP 17-04-17 Custodial Supplies Page 18 of 30 Due Date/Time: 05/12/17, 3 p.m. ET ITEM EST. DESCRIPTIO UNIT PRICE PER ALTERNATE PRODUCT PRICE PER QTY # N UNIT UNIT Mat, floor: Andersen Mat - Impressionist EA . 3 $ $ 84 #871 M4' axt 8', f lCooolor:r :A Snaltder &sen Pe pMpater 7#2"x927 6", EA 2 $ $ 85 Brownstone, T#ra12sh can: Rectangular blue medium EA 1 $ $ 86 recycling wastebasket, 7-gal, Rubbermaid #2956- T06ra sohr ecqan:ual Rectangular, gray medium, 7- EA * $ $ 87 gal, TRraubbshermaid can: B rRUBute,2 5955-g6aGl wori tehqouualt lid, EA * $ $ 88 gray, BRrubbuteermaid Quiet DRUBolly2 f6o5r5 2G6 5or5 ecqaunal, EA * $ $ 89 RUB2640 23-Gal Square Recycle EA * $ $ 90 Container, blue, RUB3569-06 Plunger, toilet: Accordian action EA 2 $ $ 91 compresses at any angle. Double size cup, rubber. Impact Sign, "Caution Wet Floor": Yellow, 25" EA 7 $ $ 92 2-sided, folds flat. 26-1/2"H x 11"W x 1- 1/2"D. TRriubbggermaider Spra y#er:611 Qu2-ar77t- soirze, eq ual EA 60 $ $ 93 green/white and white preferred. Gloves, Nitrile (exam) Select powder- BX/100 10 $ $ 94 free, royal blue, TRANSM400 or equal Gloves, Nitrile (exam) Select powder- BX/100 30 $ $ 95 free, royal blue, TRANMD400 or equal Gloves, Nitrile (exam) Select powder- BX/100 81 $ $ 96 free, royal blue, TRANLG400 or equal Gloves, Nitrile (exam) Select powder- BX/100 148 $ $ 97 free, royal blue, TRANXL400 or equal Gloves, Nitrile (exam) Select powder- CS/10 3 $ $ 98 free, royal bx Glbluoev, eTRAs, vNinyXXl,L 4p0o0w doer re fqrueale, disposable, BX/100 40 $ $ 99 TRAVSM5201 or equal Gloves, vinyl, powder free, disposable, BX/100 40 $ $ 100 TRAVMD5201 or equal Gloves, vinyl, powder free, disposable, BX/100 * $ $ 101 TRAVLG5201 or equal Gloves, vinyl, powder free, disposable, BX/100 * $ $ 102 TRAVXL5201 or equal HEPA Filter replacement: 105136 BX/10 10 $ $ 103

HEPA Filter replacement: 107005 EA 20 $ $ 104

NINJA ALUMINUM CHANNELS, 14" CS/5 1 $ $ 105 AC 350

RFP 17-04-17 Custodial Supplies Page 19 of 30 Due Date/Time: 05/12/17, 3 p.m. ET ITEM EST. DESCRIPTIO UNIT PRICE PER ALTERNATE PRODUCT PRICE PER # QTY N UNIT UNIT NINJA ALUMINUM CHANNELS, 18" CS/5 . 1 $ $ 106 AC 450 107 UNGER 4' 2-section telescopic pole, 10/PK 2 $ $ EZ120 Rubbermaid Hanging Pole / Sign, CS/6 1 $ $ 108 "Closed for 3MClea 2nin0"g W" fhlaigte/yel Suplower Polish Floor CS/5 4 $ $ 109 Pads, 4100, 3MMM2051M™ ScotBRch-Brite™ Medium Duty BX/20 2 $ $ 110 Scrub 3SMpong™ Lear 7g4e, CMMM74Nommercial Sponge, C-31, CS/20 20 $ $ 111 MMM81U 20" 2000RPM Burnisher, B-2000 EA 1 $ $ 112

#4 Stayfree Feminine Sanitary CS/250 2 $ $ 113 Napkins, ROC4 Brute Yellow Caddy Bag for 2632/2643 EA 1 $ $ 114 container, BRUruBt2e6 4R2im Caddy for 44gal Brute EA 1 $ $ 115 container, 116 ElRUeBcF-G9WSC608870/S0 C6080 Extractor w/12" EA 1 $ $ wand & 15' 5&2 1"-5'8 4ho" Tsee laesscoempicb lyPolywool Duster EA 1 $ $ 117

PRO-TEAM PRO-FORCE 1500XP 15" EA 2 $ $ 118 Upright Vacuum w/attachments, #PRO1500XP CS/5 2 $ $ 119 Unger NCANO Ergotec Locking cone CS/10 4 $ $ 120 BLADES, UNGRB04 Velcro Strap w/Buckle, #ELEC-G147 EA 6 $ $ 121

122 HAKO-029020 Tip-N-Pour Wet Dry EA 3 $ $ Vac C20ir cGauitl., B #reHAKakeOr/-R0e2s9et020 Button $ $ 123 EA for 1500XP Vacuum, #104212 5 CS/1 1 $ $ 124 20" 100 Grit Sand Screen, ETC-20100E 15' Solution Hose, ELEC-A942 EA 1 $ 125 15' Vac hose for extractor, ELEC-H295 EA 1 $ $ 126 D'Vour absorbant powder, Big D 166 CS/6 2 $ $ 127 D'Vour Clean Up Kit, Big D 169 CS/6 * $ $ 128 Geer Gum Boy Putty Knife, 2" EA * $ $ 129 standard, GEE5056

RFP 17-04-17 Custodial Supplies Page 20 of 30 Due Date/Time: 05/12/17, 3 p.m. ET ITEM EST. DESCRIPTIO UNIT PRICE PER ALTERNATE PRODUCT PRICE PER # QTY N UNIT UNIT . 130 2 Gallon Sprayer, ROO69001 EA * $ $ 131 EZ Way Wax Applier Complete, MAGE- EA 3 $ $ K10000 EZ Way Applier Rayon Refill EA 3 $ $ 132 Head, MAGE- KV2400 These products are used heavily on campus and may require additional ensure they are a viable replacement. FLOOR CARE 8 133 Buckeye True 7 PH Neutral Cleaner 5-GAL 134 Buckeye Citation Sealer/Finish 5-GAL 7

CARPET CARE

135 Buckeye Jet Stream Extraction Cleaner 5-GAL 5 136 Tornado Windshear Downdraft EA 2 DISINFECTANTS & GENERAL CLEANERS 11 137 Buckeye Sanicare DRC 5-GAL 15 138 Sanicare TBX 5-GAL 5 139 Buckeye Workout Muscle Cleaner 5-GAL 2 140 Buckeye Gel Scrub Foaming Acid Cleaner 5-GAL (12/cs) 141 Cleaner Sparkle (12 qt/cs) CS 2 142 Buckeye Star Spray Conc Glass Cleaner 5-GAL 15 5406 (5 ga 143 Terminator Quater Disnf Clnr Deodorize 5-GAL 10 5099 144 5265 Buckeye Marauder General PL 16 CHEMICAL DISPENSING 2 145 Grip-N-Go Bottle & Sprayer (Starspray) CS/12 1 146 Grip-N-Go Bottle & Sprayer (Terminator ) CS/12 147 Straight up hose EA 3 148 Terminator Hose EA 3 149 Marauder Hose Kit hook ups EA 3

Respectfully submitted, By: Authorized Signature

Date:

RFP 17-04-17 Custodial Supplies Page 21 of 30 Due Date/Time: 05/12/17, 3 p.m. ET ATTACHMENT C

Credit Card Acceptance Form

This form must be completed and signed or your bid will be judged non-compliant and disqualified as non-responsive.

Will your company accept credit cards? Yes No

If yes, what is the maximum dollar limit per transaction, if any? $

Does your company charge a fee for the use of credit cards? Yes No

If yes, under what circumstances?

(Indicating “yes” will be viewed as an extra charge. Companies are strongly discouraged from charging credit card transaction fees.)

If yes, what is the percentage charged for each transaction? %

Company

Authorized Signature Date

Print Name Title

RFP 17-04-17 Custodial Supplies Page 22 of 30 Due Date/Time: 05/12/17, 3 p.m. ET Appendix A:

Standard RFP Agreement Terms and Conditions

1. Acceptance of Products and Services: All products furnished and all services performed under this Contract shall be to the satisfaction of the University and in accordance with the specifications, terms, and conditions of the Contract. The University reserves the right to inspect the products furnished or the services performed and to determine the quality, acceptability, and fitness of such products or services.

2. Assignment: Any agreements entered into as a result of this offering may not be assigned by the selected vendor without the expressed written consent of the University.

3. Auditing Policy: The selected vendor(s) on this agreement will be required to cooperate with any outside auditor employed by the University, for the sake of monitoring that the vendor is complying with the terms of this agreement. If discrepancies are found and they appear to be unintentional, the successful vendor will correct the situation and return any overpayments that may have been made by SSU. Any appearance of intentional wrong doing by the vendor will be cause for the immediate cancellation of any agreement entered into the University and the selected vendor and the difference of overpayment shall be reimbursed to SSU.

4. Awards: Any agreement entered into as a result of this inquiry may be awarded to one supplier or to several as multiple awards, whichever is in the best interest of the purpose and intent of the University. The University reserves the right to judgment concerning quality of product, service, and the supplier(s) capability to service the agreement. If an award is made, the vendor(s) determined to have offered the best overall value to the University shall be accepted

5. Bid Response: It is the sole responsibility of the bidder to submit their bid response ON TIME and at the location shown within this RFP. Requests for extension of the due date or time may not be considered. LATE BIDS, E- MAIL OR FAX RESPONSES WILL NOT BE ACCEPTED.

6. Campaign Contributions: Company hereby certifies that all applicable parties listed in Division (l) (3) or (J) (3) of O.R.C. Section 3517.13 are in full compliance with Divisions (l) (1) and (J) (1) of O.R.C. Section 3517.13.

7. Cancellation for Lack of Funding: The University may, upon written notice to the proposer receiving the contract, suspend or terminate the unpaid balance of the contract without any further obligation on the part of the University in the event that the Ohio General Assembly fails to appropriate sufficient funds, in a subsequent biennium, to assure full performance of the contract’s terms. The supplier(s) shall be notified in writing of such non-appropriation at the earliest opportunity.

8. Cash Discount and Procurement Card: The University will endeavor to use any cash terms offered and these may be considered in determining the bidder’s final net price depending on the discount period.

In the event the that University is entitled to a cash discount, the period of computations will commence on the date of delivery or receipt of a correctly completed invoice, whichever is later. If an adjustment is necessary due to damage, the cash discount period shall commence on the date final approval for payment is authorized. If a discount is part of the contract, but the invoice does not reflect the existence of a cash discount, the University is entitled to a cash discount with the period commencing on the date it is determined that a cash discount applies.

The University has expanded and continues to expand its procurement card program. Whether the proposal includes an option for payment by credit card may be relevant in the University’s selection and award process. Proposals submitted shall identify if payments via the University’s credit card are acceptable to your firm at the price(s) quoted. Added fees or surcharges that apply for payments via credit cards must be identified in the bidder’s proposal and will be used in the selection criteria.

RFP 17-04-17 Custodial Supplies Page 23 of 30 Due Date/Time: 05/12/17, 3 p.m. ET Appendix A:

Standard RFP Agreement Terms and Conditions (continued)

9. Compliance: Bidder(s) warrant that both in submission of its proposal and performance of any resultant purchase order or contract, Bidder will comply with all applicable Federal, state, and local laws, regulations, rules, and/or ordinances.

10. Conflict of Interest: By submitting a response to this RFP, bidder acknowledges that no conflict of interest exists between the bidder and Shawnee State University, or consultant and its employees, or any members of their families in relation to any university policies or guidelines or state laws. Any person who acquires a conflicting personal interest as of the date the work herein is to begin shall immediately disclose such interest to the University in writing.

11. Contract Amendments: The Contract may be amended within the Contract period by mutual consent of the parties. No modification or amendment to the Contract shall become valid unless in writing and signed by both parties. All correspondence regarding modifications or amendments to the Contract must be forwarded to the University’s Director of Risk Management & Safety for prior review and approval.

12. Contract Extension: It is understood and agreed that Shawnee State University reserves the right to extend the contract period a maximum of thirty (30) days beyond the normal expiration date of this contract. Any further extension as may be required shall be through mutual assent.

13. Default: In the event that the Contractor fails to carry out or comply with any of the terms and conditions of the Contract with the University, the University may notify the Contractor of such failure or default in writing and demand that the failure or default be remedied within ten days. In the event that the Contractor fails to remedy such failure or default within the ten-day period, the University shall have the right to cancel the Contract.

Without limiting the foregoing, the following shall constitute a material breach by the Contractor, upon the occurrence of which the Contractor shall immediately notify the University: the Contractor ceases its business operation, makes a general assignment for the benefit of creditors, is adjudged bankrupt, or becomes insolvent. The cancellation of the Contract, under any circumstances whatsoever, shall not effect or relieve Contractor from any obligation or liability that may have been incurred or will be incurred pursuant to the Contract. Such cancellation by the University shall not limit any other right or remedy available to the University at law or in equity.

14. Drug Free Work Place: The selected Vendor must be enrolled in, and in good standing in, a Drug Free Work Place Program approved by the Ohio Bureau of Workers’ Compensation at time of contract execution with the University and must comply with Ohio Revised Code Section 153.03 regarding its and any subcontractors’ drug free work place program requirements.

15. Entire Agreement: This Request for Proposal and any resultant Contract shall be the complete and exclusive statement of the agreement between the University and the Contractor and supersedes all prior oral or written agreements. The terms and conditions of any purchase order, agreements, amendments, modifications, or other documents submitted by either party which conflict with, or in any way purport to amend or add to any of the terms and conditions of the Contract are specifically objected to by the other party and shall be of no force or effect, nor shall govern in any way the subject matter hereof, unless set forth in writing and signed by both parties.

16. Estimated Requirements: The University in no way obligates itself to purchase the full quantities indicated, but the entire amount of any discount offered must be allowed whether or not the purchases are less than the full quantities indicated. The University’s requirements may be greater than or less than the quantities shown, and the successful proposer shall be obligated to fulfill all requirements as shown on the purchase orders whose mailing dates fall within the term of the contract

RFP 17-04-17 Custodial Supplies Page 24 of 30 Due Date/Time: 05/12/17, 3 p.m. ET Appendix A:

Standard RFP Agreement Terms and Conditions (continued)

17. Ethical Conduct: It is expected that once an agreement is issued, suppliers (awarded or not awarded) will not undertake any actions that might interfere with, or be detrimental to, the contractual obligations of the University. The University reserves the right to take any and all actions deemed appropriate in response to unethical conduct by a vendor. Such actions include, but are not limited to, establishing guidelines for campus visits by a vendor and/or removal of a vendor from the University’s Bidders list(s).

Apart from the contact required for any on-going business at the University, vendors are specifically prohibited from contacting any individual at, or associated with the University regarding this RFP. Vendor communication shall be limited to the contact named in this RFP document. A vendor’s failure to adhere to this prohibition may, at the University’s sole discretion, disqualify the vendor’s proposal.

18. Evaluation: Selection and award of contract will be made to the supplier whose proposal, in the sole opinion of the University, represents the best overall value to the University. Factors that determine the award are detailed more fully in the specifications, and will include but are not limited to: the proposal’s responsiveness to all specifications in the RFP; quality of the Bidder’s products or services; ability to fulfill the contract; and general responsibility as evidenced by past performance. Payment terms and cash discounts will be considered in determining the contract award, but will not be the sole determining factor in award of the agreement. The University will determine the weighting factors that will be assigned.

19. Findings For Recovery (Ohio Revised Code Section 9.24): Ohio Revised Code (O.R.C.) Section 9.24, prohibits the State from awarding a contract to any offeror(s) against whom the Auditor of State has issued a finding for recovery if the finding for recovery is “unresolved” at the time of award. By submitting a proposal, offeror warrants that it is not now, and will not become subject to an “unresolved” finding for recovery under O.R.C. 9.24, prior to the award of any contract arising out of this RFP, without notifying the University of such finding.

20. Gratuities and Gifts: The University may immediately disqualify any bidder from the selection process if it is found by the University that gratuities were offered or given by the bidder, or any agent or representative of the bidder, to an officer or an employee of Shawnee State University in an effort to secure a contract or favorable treatment with respect to the awarding of a contract.

21. Hold Harmless: It is understood that the Bidder, if awarded a contract or purchase order, agrees to protect, defend, and save harmless the University, its officers, agents, and employees from any claims suits or demands for payment that may be brought against it due to the acts errors or omissions of Bidder in providing the services under this agreement and for use of any patented material, process, article, or device that may enter into the manufacture or construction, or form a part of the works covered by either order or contract.

22. Incurred Expenses: Bidder(s), by submitting a proposal, agrees that any cost incurred by responding to this RFP or in support of activities associated with this RFP shall be the Bidder(s) sole responsibility and may not be billed to the University. The University will incur no obligation of liability whatsoever to anyone resulting from issuance of or activities pertaining to this RFP.

23. Independent Contractor Status: Contractor recognizes that it is engaged as an independent contractor and acknowledges that the University will have no responsibility to provide insurance or other fringe benefits normally associated with employee status. Contractor, in accordance with its status as an independent contractor, covenants and agrees that it shall conduct itself consistent with such status, that it will neither hold itself out as nor claim to be an officer, partner, employee, or agent of the University by reason hereof, and that it will not by reason hereof make any claim, demand, or application to or for any right or privilege applicable to an officer, partner, employee, or agent of the University, including but not limited to, unemployment insurance benefits, social security coverage, or retirement benefits. Contractor hereby agrees to make its own arrangements for any such benefits as it may desire and agrees that it is responsible for all income taxes required by applicable law.

RFP 17-04-17 Custodial Supplies Page 25 of 30 Due Date/Time: 05/12/17, 3 p.m. ET Appendix A:

Standard RFP Agreement Terms and Conditions (continued)

24. Informal Proposals: RFPs are informal proposals and will not be read at a public opening. Written requests for proposal results must include the RFP proposal number and closing date. If a Bidder wishes to obtain a copy of the proposal tabulation and/or evaluation form once award is complete, Bidder should include a self-addressed, stamped envelope with its quote.

25. Insurance: For any Contract which requires the Contractor to provide on-site services, the Contractor shall, prior to commencement of work, provide the University with Certificates of Insurance in the amounts shown below as a minimum requirement and shall maintain such coverage in effect for the full duration of the Contract. The insurer must be rated at least an ‘A’ by A. M. Best and Company.

By requiring such minimum insurance, the University shall not be deemed or construed to have assessed the risk that may be applicable to the selected vendor(s). The selected vendor(s) shall assess its own risks and, if it deems appropriate and/or prudent, maintain higher limits and/or broader coverages. The selected vendor(s) is not relieved of any liability or other obligations assumed or pursuant to the contract by reason of its failure to obtain or maintain insurance in sufficient amounts, duration, or types.

Worker’s Compensation Statutory Employer’s Liability $1,000,000.00 Comprehensive General Liability $1,000,000.00 each occurrence $3,000,000.00 in the aggregate Comprehensive Automobile Liability (Any auto, hired auto, non-owned auto) a) Bodily Injury $ 500,000.00 each occurrence b) Property Damage $ 500,000.00 each occurrence

All Insurance Policies

 Must be written on a primary basis, non-contributory with any other insurance coverage and/or self-insurance carried by the University.  Must include a Waiver of Subrogation Clause.  May not be non-renewed, cancelled, or materially changed or altered unless thirty (30) days advance written notice via certified mail is provided to the University.

Contractor shall deliver to the University:  Certificates evidencing the existence of all such insurance promptly after the execution and delivery hereof and prior to the continued or additional performance of any services to be performed by the Contractor hereunder from or after the date of any agreement or purchase order; and  Such Certificates shall name the University as an Additional Insured, with the exception of Workers’ Compensation and Employer’s Liability, and shall provide that the policies will not be cancelled until after 30 days’ unconditional, unqualified written notice to the University.

The insurance policies required in this RFP shall be kept in force for the periods specified below:  The Contractor shall keep Commercial General Liability Insurance in force until receipt of final payment.

RFP 17-04-17 Custodial Supplies Page 26 of 30 Due Date/Time: 05/12/17, 3 p.m. ET Appendix A:

Standard RFP Agreement Terms and Conditions (continued)

 Workers’ Compensation Insurance shall be kept in force until the Contractor’s obligations have been fully performed and accepted by the University in writing.

The Contractor shall provide the University a full and complete copy of any insurance policy promptly upon request by the University, and without charge to the University.

26. Licenses, Permits, and Certificates: The proposer shall obtain all permits, certificates of inspection, licenses, etc. relating to his/her work, and shall pay all charges connected therewith

27. Minority Business Participation: Shawnee State University has a goal consistent with the State of Ohio legislative mandate to procure at least 15% of its aggregate total of goods and services from State of Ohio Certified Minority Business Enterprises (MBE). A list of Certified Minority Vendors can be found at www.mbe.ohio.gove. Pursuant to this mandate, Respondents are encouraged to work in conjunction with MBE Respondents to submit a joint quotation. Any such joint proposal must be signed by all Respondents and must clearly indicate the specific portion (and pricing) of the total scope of work that each joint Respondent is to perform/provide. The MBE performance percentage will be calculated as follows: - The MBE performance collar-cost, divided by the sum of both MBE and non-MBE performance dollar-costs. Quotations that contain zero-percentage of MBE performance will not be deemed non-responsive solely on the basis of a zero-percentage MBE performance. The percentage of the total scope of work that will be performed by an MBE Respondent will be an evaluation criterion in the award decision and will be weighted at the University’s sole discretion. Award shall be made to the Respondent(s) whose quotation (joint or not) represents the lowest responsive and responsible offer. In the event that an award is made as the result of a joint quotation each awarded vendor will be issued a separate contract and/or purchase order consistent with its pricing and scope of work as specified in the joint quotation.

28. New Products/Services: New related product lines/services, not available at the time of bidding, may be added during the course of this agreement by the awarded vendor(s). Requests to add new related product lines/ services must be submitted to the Director of Contracts Management & Strategic Sourcing for prior approval before offerings are made available to those who place orders under this agreement. The University also reserves the right to add additional participants to this agreement via a price negotiation process.

29. No Proposal Instructions: If any vendor is unable to provide a proposal, they are asked to date and sign the price inquiry, indicate “NO BID,” provide a brief explanation, and return the price inquiry before the Proposal Closing Date. Failure to extend this courtesy may jeopardize consideration for receiving future proposal inquiries.

30. Non-Disclosure: The Contractor and the University acknowledge that they or their employees may, in the performance of the resultant Contract, come into the possession of proprietary or confidential information owned by or in the possession of the other. Neither party shall use any such information for its own benefit or make such information available to any person, firm, corporation, or other organization, regardless of whether directly or indirectly affiliated with the Contractor or the University, unless (i) required by law, (ii) by order of any court or tribunal, (iii) such disclosure is necessary for the assertion of a right, or defense of an assertion of a right, by one party against the other party hereto, or (iv) such information has been acquired from other sources.

31. Non-Discrimination: The proposer, in submitting a proposal and/or filling a purchase order, agrees not to discriminate against any employee or applicant for employment with respect to hiring and tenure; terms, conditions, or privileges of employment; or any matter directly or indirectly related to employment, because of race, color, genetic information, religion, age, disability, national origin, ancestry, sex, pregnancy, sexual orientation, gender identity, veteran status or military status. The proposer must further agree that every subcontract or order given for the supplying of this order will contain a provision requiring nondiscrimination in employment, as herein specified. Any breach of this requirement may be regarded as a material breach of the contract or purchase order.

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32. Non-Boycott: Pursuant to R.C. 9.76(B) Proposer warrants that Proposer is not boycotting any jurisdiction with whom the State of Ohio can enjoy open trade, including Israel, and will not do so during the contract period.

33. Notices: Any notices required or permitted to be given shall be in writing and effective upon receipt and shall be sent by certified mail, return receipt requested, postage pre-paid, addressed as follows:  If to the Contractor To the Contractor’s last known mailing address.  If to the University: Contract Management & Strategic Sourcing Shawnee State University 940 Second Street Portsmouth, Ohio 45662-4344

34. Observance of University Rules and Regulations: The Contractor agrees that at all times its employees will observe and comply with all regulations of the University, including but not limited to: smoking, parking, and security regulations.

35. Open Records Law: Shawnee State University is a state university and is subject to the Ohio Public Records Act. Any record kept by the University that is deemed a public record is subject to release if a proper request is made.

36. Oral Presentations: Respondents submitting proposals that meet the selection criteria and deemed to be most advantageous to the University may be required to give an oral presentation to the University’s selection team. Scheduling of these oral presentations will be done by Contracts Services

37. Orders, Delivery and Billings: Orders will come from the University as the need occurs. Delivery of goods and services must be as specified in the RFP and/or as directed by the University. Billing must also be as directed by the University. Continued failure to meet delivery requirements is cause for cancellation of the agreement (Uniform Commercial Code, Article 2)

38. Other Benefits: It is understood and agreed that no benefits, payments, or considerations received by Contractor for the performance of services associated with and pertinent to the resultant Contract shall accrue, directly or indirectly, to any employees, elected or appointed officers or representatives, or any other person identified as agents of, or who are by definition, an employee of Shawnee State University.

39. Price Adjustment: All prices quoted are expected to remain firm during the term of the contract; however, in the event of a price change related to increased or decreased costs, prices may be changed subject to a negotiated adjustment to reflect such an increase or decrease. Such negotiations and adjustments will be considered only upon written request to Contracts Services, documented with cost data, filed prior to request for delivery and submitted after the expiration of ninety (90) days from the effective date of the contract

40. Pricing: Bidders are asked to thoroughly explain their pricing structure in their response. The University reserves the right to negotiate this and other pertinent terms with the selected finalists, and this could become one of the selection criteria used in the award process. Review proposals carefully, since proposals shall not be corrected after the Proposal Closing Date. Any agreement, purchase order, or invoice resulting from this inquiry shall require the successful vendor(s) to adhere to all specified conditions, including cost, unit specified, quantity ordered, item descriptions, etc. All pricing must be quoted F.O.B. Destination, Shawnee State University, Portsmouth, Ohio 45662. Include all freight, transportation, and any applicable handling and/or installation charges necessary to complete delivery on an F.O.B. Destination basis. Proposed pricing must be valid for 90 days unless specified otherwise, elsewhere in this document.

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40. Proprietary Information: All responses and accompanying documentation will become the property of the University at the time proposals are opened, with the exception of any material marked as proprietary information as defined by Ohio Revised Code Section 149.43. All proposal materials are subject to disclosure under the Ohio Public Records Law (ORC 149.43) except proprietary information, which will be returned to the unsuccessful respondent at the respondent’s request and expense, or be destroyed, at the conclusion of the selection process.

41. Proposal Submittal: Proposals should follow the chronology of the RFP. Bidders may return Proposals to the University prior to the Proposal Closing Date due date/time (as determined by the clock in the University’s Contracts Services office) by first class certified mail, return-receipt requested, express mail, and/or hand-delivery. Proposals will be accepted only if the cover page is signed and dated. Any proposal that does not include all elements as specified herein may be considered an incomplete proposal and may not be considered for award. Proposals received after the Proposal Closing Date will not be considered. Office hours for receipt of proposals or quotes are normally Monday through Friday, 8:00 a.m. to 5:00 p.m., ET. Requests for extension of Proposal Closing Date will not be granted unless the University determines, at its sole discretion, that the original Proposal Closing Date appears impractical. Notice of any extension will be provided in the form of an Addendum, posted to the University’s website, presented below: (http://www.shawnee.edu/offices/procurement-services/purchasing/request-for-proposals.aspx).

42. Publicity/Advertising: No supplier providing products or services to Shawnee State University shall appropriate or make use of the name or other identifying marks or property of the University for its own promotional purposes. Further, the contractor agrees that it shall not publicize this Contract or disclose, confirm, or deny any details thereof to third parties or use any photographs or video recordings of the University’s employees or use the University’s name or other identifying marks or property in connection with any sales promotion or publicity event without the prior express written approval of the University.

43. Quality of Service: The successful vendor(s) must be prepared to furnish continual top quality service to the University. Failure to do so may be considered just cause for cancellation of the agreement.

44. Quantity and Commitments: The University does not obligate itself to procure the volume of goods or services projected unless specifically addressed within the RFP document. Discounts or prices offered must remain for the initial term of the agreement unless specifically addressed in the vendors response and agreed to by the University. The requirements may exceed the volume estimated and the supplier(s) will be required to furnish all requirements as shown on purchase orders issued from the University that are dated prior to the termination date of the agreement (by mailing date).

45. Rejection of Goods or Materials: All goods or materials purchased herein are subject to approval by Shawnee State University. Any rejection of goods or materials that result from nonconformity to the terms and specifications of the contract, whether held by the buyer or returned, will be at the proposer’s risk and expense

46. Reports: Awarded supplier(s) will be required to provide to the University any and all agreed upon reports, at no charge. Failure to provide these reports may result in cancellation of the agreement.

47. Safety Procedures: The vendor, its employees, and subcontractors shall comply with the University’s safety procedures while on the University’s premises, provided such procedures are conspicuously and legibly posted in the working area or have been delivered, in writing, to the vendor prior to the commencement of work on the University’s premises

48. Sales Tax: The University is an instrumentality of the State of Ohio and, as such, is exempt from Ohio sales tax and Federal excise tax, including Federal transportation tax. An exemption certificate will be furnished by the University upon request.

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49. Samples: Requested samples necessary for evaluation must be provided without cost or obligation to the University, and shall become the property of the University. Upon request by the supplier, unless destruction, alteration, or retention of the sample is required for evaluation purposes, sample may be returned to supplier at supplier’s expense.

50. Severability: If any provisions in the resultant agreement are held to be invalid, void, or unenforceable, the remaining provisions shall nevertheless continue in full force and effect without being impaired or invalidated in any way.

51. Specifications: Proposals are requested for goods and services specified. Descriptions are for descriptive purposes only and to guide the Bidder in interpretation of the performance desired, and shall not be construed to exclude proposals offering other types of service unless otherwise noted. If the description of your offer differs in any way, you must give complete detailed description of your proposal. Supplier must provide proposal exactly as specified on this RFP. Bidder may also offer alternatives. The University reserves the sole right to determine if any alternates offered will be accepted.

52. State Law: Any agreement entered into as a result of this solicitation will be governed by the laws of the State of Ohio.

53. Termination of Agreement: Consistent failure by the vendor to meet the terms and conditions of a resultant agreement deemed by the University, in its sole discretion, to be a material subject of the agreement, including, but not limited to delivery, required service-levels, quality, and invoice inaccuracies, will constitute a default of the agreement by the vendor. In the event that said default continues for a period of thirty (30) days after the vendor receipt of notice-of-default from the University, the University reserves the right to immediately terminate the agreement. Termination shall in no way limit the University’s right to recover damages that occur as a result of the vendor’s breach. Either party may cancel a resultant agreement after ninety (90) days from the effective date of the agreement by giving the other party thirty (30) days prior written notice of intent.

54. Time of Performance: Time is of the essence in completing this project. Contractor agrees to perform all obligations set forth per this Contract in accordance with the schedules herein and as mutually agreed upon between the University and the Contractor. Any breach of the terms of this contract, including, but in no way limited to the time period of performance, will be just cause to terminate the contract without prior notice to the contractor. Termination resulting from breach will be cause, at the sole discretion of the University, to suspend the proposer from proposing on any project at the University for a period of up to three (3) years.

55. Title and Risk of Loss: Supplier shall retain title and bear the risk of any loss or damage to the items purchased until they are delivered at the specified F.O.B. point; and upon such delivery, title shall pass and supplier’s responsibility for loss or damage shall cease except as resulting from the supplier’s negligence or failure to comply with all stated terms and conditions. Passing of title upon such delivery shall not constitute acceptance of the terms by Shawnee State University.

56. University Rights: The University reserves the right to reject all, some, or none of the received proposals and to waive informalities contained in proposals that are not inconsistent with law. The University may also waive any minor defects in the proposal and also reserves the right to negotiate the final terms of the agreement with the vendor(s) determined to be a finalist for selection on this solicitation.

57. Use of Data: Bidder agrees that it will keep confidential the features of any technical or proprietary information furnished by the University and use such items only in the production of items awarded as a result of this inquiry and not otherwise, unless the University’s written consent is first obtained

58. Valid Proposals: Proposals will be considered valid for a period of sixty (60) days after the scheduled due date, unless otherwise noted.

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