KPTC Committee Meeting Minutes 12 September 2017

minutes KPTC – Committee Meeting Minutes – 12 September 2017

ATTENDEES AND APOLOGIES Present , Peter Budd, Don Simpson, , Ben Liu, Elizabeth Byrne, Jeff Byrne, Jan Christie, Rachel Brooke, Debra Fairy, Dylan Edgley, Warren Booth Apologies: , Gayle Powell PREVIOUS MINUTES Minutes of the previous meeting- held on 8 August and at 7.30 pm were approved ACTION ITEMS New action items arising from this meeting (see details in the matters considered): 1. Strategic Plan Jeff to revisit the strategic plan and get it into a format ready Jeff ASAP for a potential meeting with WHC. 2. Priorities for the year: Various pricing required. Mats, rollers, scoreboards, Jeff/Elizabeth/Don ASAP brooms,lighted signage (Don), towel dispensers (Jeff). Also requiring completion - Cleanout of books etc (Elizabeth) 3. BBQ area: Jeff to continue the planning using new pavers. Report at Oct Jeff Oct meeting meeting 4. Barry Plant board: Don to continue developing with Dylan and Barry Plant Don On going to get the outside board completed.

Action items completed: nil Action items still to be completed (carried over): 1. Working with Children check report

Peter to complete the process and pass on information on how to gain the check to those who have not completed. Eliz, Jan and Ben have now completed. Rachel is to complete.

3. Life membership – Peter/Don to draft criteria for assessing life membership and report to the committee at the next meeting. Held over till Nov meeting.

MATTERS CONSIDERED

1. Membership renewals update Elizabeth

There are 20-25 who have not yet paid and are likely to pay. Paid 218 (junior 30, full 96, family 65, social 6, night 16, life 5) plus 38 not going to renew. The method of membership renewal was reviewed and the process is considered suitable. The committee make the statement again that no club member can play ERT and night comp without being a member. It was suggested that all team lists should be emailed to Elizabeth for membership checking.

2. Courts development meeting with TV Jeff

A report was made of the meeting Jeff and Peter had with TV (Zoe and Jamie). It was agreed to hold a meeting with council (in conjunction with TV) to see where our position stands.

minutes Propose that Jeff revisit the strategic plan and then we organise a meeting with Whitehorse Council/TV for a broad vision feedback.

3. Priorities for the year Jeff

New mats (y Don). Some new rollers (y Don), new brooms (y Don), score boards (y Don), kitchen cleanout (y), towel dispensers (y Jeff), shower for ladies, cleanout of books clothing (y Eliz) , paint inside (working bee Peter ), clubhouse chairs, lighted signage (y Don), membership (ongoing), types of tennis (night/social groups), bbq area upgrade (decided on new pavers). Many of these items will be reviewed for progress at the Oct meeting.

4. Trivia night Don

It has taken more time to arrange so the Trivia night has been delayed to next year

REPORTS

Treasurer The August Treasurer’s report was accepted Jan was reminded to make the report available to committee members prior to the meeting. Membership As outlined above Mid-week ladies No report Juniors. 2 in the semis and one runners up. Reduced number of junior teams this summer season. Pennant: No report. ERT Sat/Night tennis: 3 senior teams for summer Mid-week masters comp: Mid season comp currently Night tennis: Mid season

CORRESPONDENCE nil GENERAL BUSINESS We need to prepare a budget for the year. We need to make use of the signage that was recently purchased. Next Committee Meeting Next meeting AGM 10 Oct 7:30pm.

Meeting closed at 9:20 pm