E-Learning for Participation and Skills (ELP&S)

E-learning for Participation and Skills (ELP&S)

Project Induction Information Pack

September 2012

[suggested program for face to face Inductions] E-Learning for Participation and Skills Program 2012 Getting Underway: The Keys to a Successful Project Time Item Who

15 mins Welcome and Introductions

45 mins Program Overview  Project Timelines  Milestones, Tasks and Outputs

 Baseline report & 1st Tax Invoice

 Monthly online meetings Mid-project Visit (March/April)  End of Project Showcase 24 May 2013, Melbourne  Final Project report & acquittal due 7 June 2013

1 hour (depending Overview of Projects Project teams on number of Each team will introduce themselves and have 5 projects) minutes to introduce their project by discussing; Why, What and How? Followed by 5 mins of Q&A time

30 mins Communications – using E-learning for Participation and Skills Team Wiki http://participationandskills.wikispaces.com/Projects

Team Profile, Case Studies, monthly project update

30 mins Question time and team discussion – is there Everyone something you want to know? then this is your opportunity to ask questions from a field of experienced e-learning people around the room

1 Introduction to the ELP&S team

E-Learning for Participation and Skills Business Activity Manager (TAS, VIC, WA, SA)

Fiona Huskinson – Business Activity Manager Phone: 03 6233 2140 Mobile: 0448 576 200 Email: [email protected]

The Business Activity Managers role is to the support and guide project teams and to ensure that you meet the requirements (as per the project milestones) that are set out in your letter of agreement. You can expect to have regular contact with Fiona and her team.

E-Learning for Participation and Skills Project Support

Eloise Rushton Phone: 03 6233 2140 Email: [email protected]

E-Learning for Participation and Skills Senior project officer

Diane McLaren Email: [email protected]

E-Learning for Participation and Skills Online facilitator

Marlene Manto SA E-learning Coordinator Email: [email protected] | W: http://elearningsa.wikispaces.com

E-Learning for Participation and Skills Higher pathways project support

Allison Miller Email: [email protected] | W: vanguardvisionsconsulting.com.au State and territory E-learning Coordinators

E-learning Coordinators are available in every state and territory to provide VET practitioners interested in e-learning with advice and support through a range of products, resources and information.

The E-Learning Coordinators:

 Provide support and advice to training organisations that are planning for, or implementing e- learning.  Organise and attend presentations covering a range of e-learning topics  Provide support to staff professional development days for training organisations  Visit regional and metropolitan training organisations to provide support, advice and professional development on embedding e-learning  Present e-learning information sessions at education, career and community group conferences  Develop a process for promoting e-learning professional development opportunities including state and national events  Create and maintain mailing lists to promote e-learning events

ACT NT Jyothi Jayaram Melanie Brenton Ph: (02) 6207 4832 Ph: (08) 8942 1651 Mob: N/A Mob: 0418 770 110 [email protected] [email protected]

NSW QLD Gail Smith Toni-Maree Pettigrew Ph: (02) 9244 5784 Ph: (07) 3307 4708 Mob: 0407 459 550 Mob: 0439 676 579 [email protected] [email protected] v.au

SA TAS Marlene Manto Anita Busch Ph: (08) 8226 1673 Ph: (03) 6233 4617 Mob: 0418 827 852 Mob: 0408 480 263 [email protected] [email protected]

VIC WA Sarah Phillips Margaret Woodman Ph: (03) 9661 8714 Ph: (08) TBC Mob: 0411 787 172 Mob: [email protected] [email protected] v.au

State and Territory Content Services Advisors (CSAs):

CSAs are available in every state and territory to assist private RTOs, industry bodies, TAFE, ACE and VET in Schools to successfully implement Flexible Learning Toolboxes and online content.

The Content Services Advisory (CSA) Network provides support to training providers in:

 The selection and use of e-learning resources from the national repository  Discovery and downloading of learning objects  Customisation of existing content for particular training needs  Assistance with user-generated content  Packaging and uploading of new e-learning content  The use of content development tools.

ACT NT Jyothi Jayaram Stephan Schmidt Ph: (02) 6207 4832 Ph: (08) 8942 1651 Mob: N/A Mob: 0412 809 976 [email protected] [email protected]

NSW QLD Joanne Holland Terese Morgan Ph: (02) 9244 5509 Ph: (07) 3259 4346 Mob: 0477 348 650 Mob: [email protected] [email protected]

SA TAS Marlene Manto Anita Busch Ph: (08) 8226 1673 Ph: (03) 6233 4617 Mob: 0418 827 852 Mob: 0408 480 263 [email protected] [email protected]

VIC WA Sarah Phillips Chris Winter Ph: (03) 9661 8714 Ph: (08) 9319 5503 Mob: 0411 787 172 Mob: 0407 549 464 [email protected] [email protected] Project Timelines

The administration of your projects will be conducted according to the following timelines:

Milestone Due date Online or face to face induction in each state/territory 10-21 September 2012 Projects commence 17 September 2012

Complete Team Profile Page on ELP&S wikipage September 2012 http://participationandskills.wikispaces.com

Tax Invoice to BAM for 60% project funding + GST September 2012

Monthly wikipage update (September) 8 October 2012 Monthly online meeting 12.30 pm AEST 9 October 2012

Collect and collate project baseline data November 2012 Monthly wikipage update (October) 5 November 2012 Monthly online meeting 12.30 pm AEDST 13 November 2012 Monthly wikipage update (November) 10 December 2012 Monthly online meeting 12.30 pm AEDST 11 December 2012 Monthly wikipage update (December) 7 January 2013 Monthly online meeting 12.30 pm AEDST 8 January 2013 Monthly wikipage update (January) 11 February 2013 Monthly online meeting 12.30 pm AEDST 12 February 2013 Business Manager monitors or visits project teams Feb – March 2013 Monthly wikipage update (February) 11 March 2013 Monthly online meeting 12.30 pm AESDT 12 March 2013 Monthly wikipage update (March) 8 April 2013 Monthly online meeting 12.30 pm AEST 9 April 2013 Monthly wikipage update (April) 13 May 2013 Monthly online meeting 12.30 pm AEST 14 May 2013 Participation in end of project Showcase Melbourne, 24 May 2013 Finalise wikipage (including May monthly update) By 6 June 2013 Submission of final Project Reports, tax invoice for 40% +GST, acquittal and 7 June 2013 measurement of learners’ exit skills and employment status

Note: milestone dates are subject to change Project Requirements

1. Baseline Data

Early in your project commencement you will be expected to facilitate data collection including participation of learners and organisations in pre-program and post–program online surveys provided by the E-Learning for Participation and Skills Business Activity Manager. The online surveys will be provided to, and administered by the Lead Agent. Survey questions will be designed to address the expected outcomes of the three streams and will be used to gauge program performance.

Requirements for data collection may include:  recording the relevant skills, qualifications and employment status of participating learners, on entry to the training program

 recording the progress of participating learners in skill development, qualifications, continuing training/education involvement and employment status at the completion of the funding period

2. Project Invoicing

Payments do not occur automatically. You are required to raise and invoice and send it to your BAM so that the approval process can be completed. If there are any problems with your payment you will be notified by email.

There are two invoices required by the following dates:  Initial tax invoice for 60% payment due 28 September 2012  Final invoice for 40% payment and acquittal statement due 7 June 2013

All invoices should be sent to the Business Activity Manager via email: [email protected]

Once the invoice is received the Business Activity Manager will approve it if the conditions listed in the contract have been met.

At the conclusion of your project, you are required to complete the Final acquittal using the template (Appendix A) and return it to your Business Activity Manager by 7 June 2013.

3. Mid Project Visit The Business Activity Manager will visit your project team sometime during February or March 2013. This time of this visit will be negotiated with you. The purpose of the visit is to meet with you and your project team, discuss project issues and provide solutions. At the time of the visit the BAM will complete a progress report and discuss the requirements of the end of Project Showcase to be held in Melbourne on 24 May 2013. 4. End of Project Showcase You will be required to attend and in some cases present at the End of Project Showcase to demonstrate and share the outcomes of your project. The showcase will be held in Melbourne on 24 May 2013. Further details of the showcase will be communicated by your BAM early in 2013.

5. Final Project Report / Case Study The final project report template will be in the form of a formative case study. The case study will tell the story of your project and experiences and also captures some data in an appendix. The case study should include media such as photographs, videos and sound files that make the story interesting. The case study template will be available on the wiki by the end of September and needs to be completed by 7 June 2013 (or earlier)

6. Project acquittal As part of the contractual arrangement, you will need to submit a final acquittal statement signed by both the Business Manager and the person in your organisation with delegation to approve expenses and organisational funds as per your Business Activity. Please refer to your original E-learning for Participation and Skills Program Business Activity Budget. See Acquittal Template Appendix A. Please ensure your signed acquittal is submitted to:

Fiona Huskinson Business Activity Manager E-learning for Participation and Skills Program Skills Tasmania Level 1, 99 Bathurst Street Hobart TAS 7000 [email protected]

Communications and marketing

Your project will benefit from communication with other project teams in your jurisdiction or other stat es and territories. The list of funded project teams is available on the E-learning for Participation and Skills wikipage at : http://participationandskills.wikispaces.com/

You can use the details in the wikipage or through the monthly online meetings to contact each other to learn and share information about your projects. Communication amongst project teams is highly encouraged.

Below are communications methods that E-Learning for Participation and Skills project managers will need to use as part of their communication.

Promotion and Media Releases

As a funded project teams you have agreed to take part in promotional strategies (e.g. presentations at suitable conferences, support for the development of articles and other literature related to the project) both during the project and for 12 months following project completion. You may be contacted during the year to provide information for media releases

Public Team Profile Page

Located on the wiki (http://participationandskills.wikispaces.com/) is the team profile page for each team. This information will be available to the public. You will be required to complete the information under each heading by the end of September 2012. (The headings are based on your application form so please cut and paste). If you need any help or support on how to update your page we will have ‘how to’ instructions on the wiki for you.

Monthly project updates Please complete a minimum of 2 paragraphs each month providing an update of your project on your wikipage. Instructions will be provided.

Monthly online meetings

Regular online meetings (included in your timelines) will be held for project managers, members of their team, State and Territory E-Learning Coordinators and Content Services Advisors. Project managers are required to attend these monthly online meetings.

These online meetings will be held in Blackboard Collaborate (previously Elluminate) at https://sas.elluminate.com/m.jnlp?password=M.063048E462E24EC1585B0C9B323CCC&sid=675 Please enter your name that you want displayed followed by your state.

The meetings will be at 12.30 pm AEST (or AEDST from November – March) on the following dates: 9 October 2012 13 November 2012 11 December 2012 8 January 2013 12 February 2013 12 March 2013 9 April 2013 14 May 2013

*You must have access to internet, headphones and a microphone and have installed and configured the Blackboard collaborate (previously known as Elluminate) web conferencing software beforehand. Further information can be found at http://support.blackboardcollaborate.com/ics/support/default.asp? deptID=8336&task=knowledge&questionID=1473

An exciting and line-up of meetings has been developed by Marlene Manto, Marlene; Marlene will facilitate these monthly meetings and there will also be a number of useful online and face to face PD opportunities available to you throughout your project. Here is a list of proposed topics.

Date https://sas.elluminate.com/m.jnlp?password=M.063048E462E24EC1585B0C9B323CCC&sid=675

9th  Welcome and introductions October o ‘Where are you?’ activity  Administration Update (including purpose and details about project meetings)  Tour of BbCollaborate and explanation/demonstration of features o Activity – describe your project in 5 words (write on screen)  Guest Speaker: Managing your E-learning Project  A brief look at: WhenIsGood o Vote for next tool (Dropbox or Yammer?)

 Final questions, issues or comments

13th  Welcome and introductions Novembe o ‘Self-portrait’ activity r  Administration Update  Advantages of creating an online project ‘record’ or ‘story’ with blogs/wikis o What is your favourite blog/wiki tool? Share in chat. o Book in for ‘sub-meeting’ re setting up your project space1

 Your project: Planning the Perfect Project Failure (LAOG game)  Guest Speakers(3): Stories from the past & present (previous project leaders)  A brief look at: Dropbox OR Yammer o Vote for next tool (MakeBeliefsComix or SurveyMonkey?)

11th  Welcome and introductions Decembe o Christmas lunch activity – ‘bring some food/drink to share’ r  Administration Update  Your project: what is working…and what is not so good (whiteboard activity)  Activity: Who is using a project management tool? What and why?  Guest Speaker: What you need to know about Accessibility & E-standards  A brief look at: MakeBeliefsComix OR SurveyMonkey o Vote for next tool (Slideshare or MailChimp?)

8th  Welcome and introductions January o Activity – Web tour of team blogs and wikis  Administration Update  Your project: Poll - Is your project on-track? o Brainstorm: Strategies to keep projects on track  Guest Speaker: Customising e-content for different learner groups  A brief look at: Slideshare OR MailChimp o Vote for next tool (Flickr or Delicious?)

12th  Welcome and introductions February o Poll Activity –how you are feeling about your project?  Administration Update  Your project: Where are you ‘up to’? (mark progress on a whiteboard time-line) o With your project action plan? o With your learner outcomes? o With your deliverable (output)?  Guest Speaker: Mobile devices and apps – where is this heading?  A brief look at: Flickr OR Delicious o Vote for next tool (Screenr OR SNAPP?)

12th  Welcome and introductions March o Activity – ‘Pick a chair to sit in’ – explain why in text chat.  Administration Update  Your project: Sharing your ideas and strategies (break-out rooms) o For keeping your team motivated o For monitoring progress o For maintaining good communication o For keeping track of the $$  Guest Speaker: Copyright: That quaint 10% rule and where we are now.

1 An additional (but optional) ‘sub-meeting’ – How to set up a Blog orWiki.  A brief look at: Screenr OR SNAPP o Vote for the next tool (Evernote OR Google Reader?)

9th April  Welcome and introductions o Activity – TBA  Administration Update  Your project: Let’s talk outputs!  Guest Speaker: Working with images and photos  A brief look at: Evernote OR Google Reader o Vote for the next tool (LiveBinders OR converter tools)

14th May  Welcome and introductions o Activity – TBA  Administration Update  Your project: what would you do differently next time? (whiteboard activity)  Guest Speaker: The Power of the Cloud  A brief look at: LiveBinders OR converter tools  Final questions, issues or comments

 Farewells and final admin Appendix A – Acquittal Template

2013 E-learning for Participation and Skills Program Budget Acquittal

ORGANISATION: ……………………………….………………. PROJECT NUMBER: …………………… PROJECT NAME: ……………………………………………….. Item Budget Project Co- Total Variance Funding investment Actual Expenditure Funding Expenditure Expenditure SALARY ITEMS

NON SALARY ITEMS

Total (excl GST) I certify that the information provided in this statement is true and correct and that the funds have been spent accordingly.

Signed by Finance Manager Signed by Project Manager

………………………………………. ………………………………. NAME NAME Title Title

Date Date