Ok St Bd of Examiners for Long Term Care Adms. 4-20-2016

OK ST BD OF EXAMINERS FOR LONG TERM CARE ADMS. 4-20-2016

MINUTES

The Regular Board meeting of the Oklahoma State Board of Examiners for Long Term Care Administrators (OSBELTCA) was held April 20, 2016 at 10:00 a.m. The meeting location was at the Shepherd Mall Office Complex, 2401 NW 23rd, OSBELTCA Conference Room, Oklahoma City, Oklahoma. Ms. Susan Barnes, Chair, presided over the meeting.

Advance notice of this regularly scheduled meeting was transmitted to the Oklahoma Secretary of State on November 2, 2015 and posted on the OSBELTCA website on April 19, 2016. The agenda was posted in a prominent public view on the front doors of the Shepherd Mall Office Complex located at 2401 NW 23rd, Oklahoma City, Oklahoma on April 19, 2016 at 9:00 a.m. MEMBERS PRESENT

Ms. Susan Barnes, Chair, Edmond Mr. Bill Pierce, Vice-Chair, OK City Ms. Nancy Poteete, Sec-Treasurer, Norman Mr. Curtis Aduddell, OK City Ms. Pat Bean, OK City Mr. Brett Coble, Ardmore Ms. Susan Haws, Glenpool Ms. Jacki Millspaugh, OK City Ms. Lisa Pever, OK City Mr. Bill Weaver, OK City

MEMBERS ABSENT

Ms. Nancy Atkinson, OK City Dr. Scott Calhoon, OK City Ms. Tracy Copp, Claremore Ms. Georgia Devening, Choctaw Ms. Nancy Pfeifer, Tulsa

OTHERS PRESENT

Mr. Gaylord Z. Thomas, Executive Director Ms.Tiffany Wythe, Assistant Attorney General Ms. Martha Kulmacz, Prosecuting Assistant Attorney General Ms. Ginger Dean 1 Ms. Pam Duren Ms. Melissa Holland Mr. Ed Hendrix Ms. Jessica Bolen Ms. Jessica Garvin Ms. Amy Hammett Ms. Tamara Hodge Ms. Stacey Holden Ms. Amy Hutcheson Mr. Craig Kelley Ms. Tina White Ms. Leigh Standerfer Ms. Dee Downer Mr. Jeff Gregston Ms. Brenda Jarrell Ms. Shelby Merwin Ms. Lori Kennedy Ms. Shaye Faulkner Mr. Rob Arrington Mr. George Gibbs Mr. Doug Elliott Mr. Terry Wilkerson Ms. Myles Deering

Ms. Susan Barnes, Chair, called the meeting to order and stated that we were in compliance with the Open Meeting Act and Authority.

Ms. Barnes asked Ms. Pam Duren to call roll to establish a quorum.

Present were Ms. Susan Barnes, Mr. Curtis Aduddell, Ms. Lisa Pever, Ms. Jacki Millspaugh, Ms. Nancy Poteete, Ms. Pat Bean, Mr. Bill Pierce, Mr. Brett Coble, Mr. Bill Weaver and Ms. Susan Haws. There was a quorum.

Ms. Barnes asked the public to introduce themselves to the Board members.

Ms. Barnes asked the Board members to review the minutes of the 3-23-2016 Board meeting.

Motion was made by Mr. Bill Weaver, seconded by Ms. Pat Bean, to approve the minutes of the 3-23-2016 Board meeting. Motion carried with voting as follows: Affirmative – Ms. Susan Barnes, Mr. Curtis Aduddell, Ms. Pat Bean, Mr. Bill Pierce, Mr. Bill Weaver and Ms. OK ST BD OF EXAMINERS FOR LONG TERM CARE ADMS. 4-20-2016

Susan Haws. Negative – None. Abstaining – Ms. Lisa Pever, Ms. Jacki Millspaugh, Ms. Nancy Poteete and Mr. Brett Coble.

Mr. Aduddell led the review, discussion and possible action regarding granting the request of a Nursing Home Administrator’s license.

Mr. Aduddell informed the Board that Ms. Jessica Bolen met the requirements for becoming a Nursing Home Administrator.

Motion was made by Mr. Curtis Aduddell, seconded by Mr. Bill Weaver, to approve Ms. Jessica Bolen as a Nursing Home Administrator. Motion carried with voting as follows: Affirmative –Ms. Susan Barnes, Mr. Curtis Aduddell, Ms. Lisa Pever, Ms. Jacki Millspaugh, Ms. Nancy Poteete, Ms. Pat Bean, Mr. Bill Pierce, Mr. Brett Coble, Mr. Bill Weaver and Ms. Susan Haws. Negative – None. Abstaining – None.

Mr. Aduddell informed the Board that Ms. Jessica Garvin met the requirements for becoming a Nursing Home Administrator.

Motion was made by Mr. Curtis Aduddell, seconded by Mr. Bill Weaver, to approve Ms. Jessica Garvin as a Nursing Home Administrator. Motion carried with voting as follows: Affirmative –Ms. Susan Barnes, Mr. Curtis Aduddell, Ms. Lisa Pever, Ms. Jacki Millspaugh, Ms. Nancy Poteete, Ms. Pat Bean, Mr. Bill Pierce, Mr. Brett Coble, Mr. Bill Weaver and Ms. Susan Haws. Negative – None. Abstaining – None.

Mr. Aduddell informed the Board that Ms. Amy Hammett met the requirements for becoming a Nursing Home Administrator.

Motion was made by Mr. Curtis Aduddell, seconded by Mr. Bill Weaver, to approve Ms. Amy Hammett as a Nursing Home Administrator. Motion carried with voting as follows: Affirmative –Ms. Susan Barnes, Mr. Curtis Aduddell, Ms. Lisa Pever, Ms. Jacki Millspaugh, Ms. Nancy Poteete, Ms. Pat Bean, Mr. Bill Pierce, Mr. Brett Coble, Mr. Bill Weaver and Ms. Susan Haws. Negative – None. Abstaining – None. Mr. Aduddell informed the Board that Ms. Tamara Hodge met the requirements for becoming a Nursing Home Administrator.

Motion was made by Mr. Curtis Aduddell, seconded by Mr. Bill Weaver, to approve Ms. Tamara Hodge as a Nursing Home Administrator. Motion carried with voting as follows: Affirmative –Ms. Susan Barnes, Mr. Curtis Aduddell, Ms. Lisa Pever, Ms. Jacki Millspaugh, Ms. Nancy Poteete, Ms. Pat Bean, Mr. Bill Pierce, Mr. Brett Coble, Mr. Bill Weaver and Ms. Susan Haws. Negative – None. Abstaining – None. 3 Mr. Aduddell informed the Board that Ms. Stacey Holden met the requirements for becoming a Nursing Home Administrator.

Motion was made by Mr. Curtis Aduddell, seconded by Mr. Bill Weaver, to approve Ms. Stacey Holden as a Nursing Home Administrator. Motion carried with voting as follows: Affirmative –Ms. Susan Barnes, Mr. Curtis Aduddell, Ms. Lisa Pever, Ms. Jacki Millspaugh, Ms. Nancy Poteete, Ms. Pat Bean, Mr. Bill Pierce, Mr. Brett Coble, Mr. Bill Weaver and Ms. Susan Haws. Negative – None. Abstaining – None.

Mr. Aduddell informed the Board that Ms. Amy Hutcheson met the requirements for becoming a Nursing Home Administrator.

Motion was made by Mr. Curtis Aduddell, seconded by Mr. Bill Weaver, to approve Ms. Amy Hutcheson as a Nursing Home Administrator. Motion carried with voting as follows: Affirmative –Ms. Susan Barnes, Mr. Curtis Aduddell, Ms. Lisa Pever, Ms. Jacki Millspaugh, Ms. Nancy Poteete, Ms. Pat Bean, Mr. Bill Pierce, Mr. Brett Coble, Mr. Bill Weaver and Ms. Susan Haws. Negative – None. Abstaining – None.

Mr. Aduddell informed the Board that Mr. Craig Kelley met the requirements for becoming a Nursing Home Administrator.

Motion was made by Mr. Curtis Aduddell, seconded by Mr. Bill Weaver, to approve Mr. Craig Kelley as a Nursing Home Administrator. Motion carried with voting as follows: Affirmative –Ms. Susan Barnes, Mr. Curtis Aduddell, Ms. Lisa Pever, Ms. Jacki Millspaugh, Ms. Nancy Poteete, Ms. Pat Bean, Mr. Bill Pierce, Mr. Brett Coble, Mr. Bill Weaver and Ms. Susan Haws. Negative – None. Abstaining – None.

Mr. Aduddell informed the Board that Ms. Tina White met the requirements for becoming a Nursing Home Administrator. Motion was made by Mr. Curtis Aduddell, seconded by Mr. Bill Weaver, to approve Ms. Tina White as a Nursing Home Administrator. Motion carried with voting as follows: Affirmative –Ms. Susan Barnes, Mr. Curtis Aduddell, Ms. Lisa Pever, Ms. Jacki Millspaugh, Ms. Nancy Poteete, Ms. Pat Bean, Mr. Bill Pierce, Mr. Brett Coble, Mr. Bill Weaver and Ms. Susan Haws. Negative – None. Abstaining – None.

Mr. Aduddell led the review, discussion and possible action regarding granting the request of a Residential Care/Assisted Living Administrator.

Mr. Aduddell informed the Board that Ms. Leigh Standerfer met the requirements for becoming a Residential Care/Assisted Living Administrator. OK ST BD OF EXAMINERS FOR LONG TERM CARE ADMS. 4-20-2016

Motion was made by Mr. Curtis Aduddell, seconded by Mr. Bill Weaver, to approve Ms. Leigh Standerfer as a Residential Care/Assisted Living Administrator. Motion carried with voting as follows: Affirmative –Ms. Susan Barnes, Mr. Curtis Aduddell, Ms. Lisa Pever, Ms. Jacki Millspaugh, Ms. Nancy Poteete, Ms. Pat Bean, Mr. Bill Pierce, Mr. Brett Coble, Mr. Bill Weaver and Ms. Susan Haws. Negative – None. Abstaining – None.

Licenses were presented at this time.

Mr. Curtis Aduddell led the review, discussion and possible action regarding granting the request for continuing education hours for the following seminar:

Case Management Society of America P. O. Box 35766, Tulsa, OK 74153 8th Annual Conference, Championship Case Management-Teaming Up to Win Marriot Southern Hills, Tulsa, OK May 10, 2016 Requesting 6 CEUs

Motion was made by Mr. Curtis Aduddell, seconded by Mr. Bill Weaver, to approve the aforementioned seminar. Motion carried with voting as follows: Affirmative –Ms. Susan Barnes, Mr. Curtis Aduddell, Ms. Lisa Pever, Ms. Jacki Millspaugh, Ms. Nancy Poteete, Ms. Pat Bean, Mr. Bill Pierce, Mr. Brett Coble, Mr. Bill Weaver and Ms. Susan Haws. Negative – None. Abstaining – None.

Ms. Martha Kulmacz, the Board’s Prosecuting Attorney, led the review, discussion and possible action regarding OSBELTCA v. WILLIAM DAVES, License No. 3345, Case No. 15- 065(HB) Possible Evidentiary Hearing on Complaint; Possible Executive Session Pursuant to 25 O.S. Supp. 2009, §307(B)(8); Possible Board Action. (BC,LP,NP,MS)) Summaries of the Settlement Agreement had been previously distributed.

The Settlement Agreement stated that Mr. Dave’s license be placed on suspension for a period of six months commencing on the 25th day of May 2016, pay a fine in the amount of $2,000.00, along with attorney fees, within 120 days from the date the Board approves this Settlement Agreement and successfully complete an additional 12 hours of continuing education (CE) in subjects related to ethics, incident reporting, and/or protection of residents, approved by the Executive Director, for each of the Calendar Years 2016 and 2017.

Motion was made by Ms. Nancy Poteete, seconded by Mr. Pierce, to accept the aforementioned Settlement Agreement. Motion carried with voting as follows: Affirmative – Ms. Susan Barnes, Mr. Curtis Aduddell, Ms. Jacki Millspaugh, Ms. Nancy Poteete, Mr. Bill

5 Pierce, Mr. Bill Weaver and Ms. Susan Haws. Negative – Ms. Pat Bean. Abstaining – Ms. Lisa Pever and Mr. Brett Coble.

Ms. Nancy Poteete, Chair of the Finance Committee, informed the Board members that the financial summary was in their packets. Ms. Poteete stated that she & Mr. Z Thomas, Executive Director, had attended their monthly Finance meeting and reported that everything was going well. Discussion followed.

Mr. Bill Pierce, Chair of the Rules Revision Report, informed the Board that the committee had met after the last Board meeting and were diligently making their way through the revisions. Mr. Pierce informed the Board that there would not be a committee meeting today, however, there would be a meeting after the May Board meeting and possibly a lengthy meeting in June. Discussion followed.

In the absence of Dr. Scott Calhoon, Chair of the Legislative Committee, Mr. Z Thomas, Executive Director, led the review, discussion and possible action regarding the Legislative Report. Mr. Thomas informed the Board that the language had been changed within the Bill and stated that the Board shall, on or before July 1, 2017, promulgate rules permitting eligible applicants to sit for the State Standards examination at a testing facility using procedures approved by the National Association of Long-Term Care Administrator Board, including but not limited to, the use of electronic or online methods for examination & that the Board shall promulgate rules to implement the provisions of this section. Discussion followed.

Mr. Z Thomas led the review and discussion regarding Executive Order 2016-01. Mr. Thomas informed the Board that he would contact the Office of Management & Enterprise Services (OMES) and invite them to meet with the Board to discuss implementation of the Order. Discussion followed.

Mr. Gaylord Z. Thomas, Executive Director, gave his report as follows:

1. CONFERENCE ROOM EXPANSION UPDATE: We’ve had contractors in taking measurements and Shepherd Mall is in the process of taking bids to do the necessary construction. Continuing to move forward.

2. RC & RCAL TRAINING: OSU-OKC has informed us that they are getting out of the business of training RC and RCAL administrators and have cancelled their training dates scheduled for the remainder of this year. This was primarily a budgetary consideration for them but they do plan to continue to conduct CE programs. OKALA has stated that they plan to add some additional courses to take up that slack.

3. OAHCP/OKALA CONFERENCE: I will be making 2 presentations at the OAHCP/OKALA Conference next week in Norman (Tuesday, April 26th) and there is also a slot on the agenda for a panel of Board members to also take questions. OK ST BD OF EXAMINERS FOR LONG TERM CARE ADMS. 4-20-2016

a. My two (2) one (1) hour sessions are designed for NHA and RCAL administrators specifically (and separately), addressing the most common things that get administrators referred to the Board as well as dispelling “myths” about the Board. b. The one hour panel discussion is supposed to address the Board’s mission statement, vision statement and core values. Sounds like they’d like some sort of brief presentation on these items, but it does say there will be an opportunity for questions (pre-submitted). The Board agreed to this several months ago so now I still need to know who is volunteering to participate in this panel (Tuesday, April 26th – 4:30 to 5:30). We are also supposed to have the questions in advance.

4. OSDH NOTIFICATIONS: I continue to occasionally receive IDR notifications from the Health Department where a facility is scheduled for an IDR following a substandard quality of care finding/tag in a survey but we were never notified of the original survey results as required by federal law.

a. My concern is that we only learn of these substandard quality of care tags because of the IDR process and the fact that we’re notified of the scheduling of those reviews. How many more of these are “missed” that we aren’t given the opportunity to review simply because the facility did not opt for an IDR? b. I’ve brought this to Hank Hartsell’s attention multiple times over the last year and a half but it doesn’t seem like they’ve resolved it because we just found another one last week (clearly a process flaw of some sort). I simply want the Board to be aware of this “weak link” in the reporting system and that I am continuing to attempt to address it with the Health Department. The most recent “response” was to initially send me the documents I should have already received. Mr. Hartsell later acknowledged the error and that they were working on it and would let me know how they propose to make a permanent fix. The OSDH has a federally mandated reporting requirement and they are failing to meet that requirement consistently without my follow-up.

5. UPCOMING EVENTS/DATES: Next Board Meetings – May 25, June 29, (not meeting in July) NAB Annual Meeting – Cleveland, OH (NAB funded) – June (elections)

The meeting adjourned at 11:00 a.m.

Respectfully Submitted,

MS. NANCY POTEETE, SEC-TREASURER