Minutes of Escondido Youth Baseball Board Meeting

Escondido Youth Baseball P.O. Box 2602 Escondido, CA 92033

MINUTES OF ESCONDIDO YOUTH BASEBALL BOARD MEETING

The Board of Directors of the Escondido Youth Baseball held a meeting at the following time, date, and place:

Time: 6:00 PM Date: Thursday, August 28, 2014 Place: EYB Shed

Executive Board members in attendance were: Sandy Taylor, Jim Bloom and Jenn Castro

Other Board members in attendance were: Kristy Clark, Allan Clark, Chris McConnell, Darrin Albert, Jim Coyle, Paul Woolsey, Mechele Cook, and Brian Dowling.

Meeting called to order: 6:05 PM

(1) Attendance –

In accordance with our By-laws, any board member who misses 3 consecutive, scheduled board meetings without previously informing the President as to the reason for missing such meeting may be removed by the Board of Directors; Leo Sartwell has now missed 3 scheduled board meetings, including this one, and hasn’t been in contact with Sandy as to why he has missed them. Sandy will contact him and see what is going on.

(2) Fall Registrations-

Fall Ball registrations are underway. We currently have about 65 registrants, which is a little less than usual, but not too bad. Now that the website is back up, hopefully it will pick up. Sandy will email out a breakdown of how many players we have registered in each division. Try-outs will be Sun. Sept. 7 at 2 pm for Mustang and Bronco divisions. We will also have on-site registrations at that same time. Sandy is communicating with other local leagues to set up inter- league games for the fall. Fallbrook league is requesting that each of our teams who participated in the All-Star Tournament pay a $200 per team. This is not a mandatory fee for playing in the tournament. There were no motions made to pay the suggested amount. Fall Ball uniforms need to be purchased. Allan suggested doing a shirt with a College Team hat that matches the color of the shirt. It was suggested that those who are on the various local groups on Facebook, post information about our Fall Ball and Registrations.

(2) Grape Day Parade- We will be having our Shetland and Bronco All-Star Teams walking in the Grape Day Parade on Sat. September 6th. There has been a great response to this and will have 10-11 Shetland players and 4-5 Bronco players participating. We are hoping to get a few more. We are looking into having a table set up at the Grape Day Festival afterwards to do Fall Ball registrations.

(3) Treasurer –

Chris introduced Brian Dowling, the owner of Dowling Business Service LLC, a local accounting firm. Brian is very experienced in using QuickBooks and managing the accounts for local business and non-profits. Jim Coyle made a motion to nominate Brian to be our Treasurer. Paul 2nd the motion. Brian accepted the nomination. A vote approved the motion.

9- yes, 0- no, 0-abstained

(4) Fields –

Tony is interested in continuing the maintenance of the fields. We still want to teach the coaches and managers how to prep their fields, so they can help with that and will help to encourage the teams to take pride in how their fields look. Tony will oversee all the fields and the overall baseball complex. Allan made a motion to increase Tony’s fee to $200 during the fall season. Jim Bloom 2nd the motion. A vote approved the motion.

9-yes, 0-no, 0-abstained

Jim Bloom suggested that we consider having all teams get sponsors for the spring season, and then using the money raised by those sponsors to help cover the raise. We also discussed updating the sponsors listed on the website, to take down the sponsors who no longer donate and to make sure that all sponsors who donate are listed. It was also suggested that we have a Sponsor Appreciation Day during the spring season as a way to say “Thank YOU” to all of our sponsors. Darrin is going to get a price quote to have the sand removed from the Shetland field. It was suggested that we bring in Mike Calhoun to look at the Pony Field. The updates need to be temporary due to the city’s master plan for all of the fields. The updates would include putting nets up, raising the existing fence, re-pegging the field, adding bleachers. The lights on that field are in good condition. Sandy will get in touch with Mike about that field. The work should start in January, so it will be ready in time for the spring season.

(5) Stallions –

Each Stallion Manager will need to co-ordinate with the other Stallion Managers to work out practice times and game schedules. Please be aware of the SD Blues tournament dates and times. When managers know their schedules, please email them to Sandy. Fields will be available Friday, Sunday & Mondays starting in September. (6) Lumberyard Sale of Equipment–

Jim Coyle handed out a sheet of equipment and prices that the Lumberyard is liquidating. We need to look over the handout and make a list of what equipment we need for our league. Hopefully by the next meeting we can have a better idea of what we need and how much we have available to spend. Jim Coyle is going to see if we can go check out the equipment and the condition that it is in before we make any purchases.

(7) Equipment Director –

Kristy has put together a Check-Out Sheet that will be gone over with each Manager/Coach when they receive their equipment bag and then again when the equipment bag is returned. All equipment in the bag is listed on the Check-Out Sheet, as well as pricing for replacing the equipment, should it be missing when the equipment bag is returned. Kristy is currently in the process of prepping all the equipment for Fall Ball. She is making sure that all the bags are numbered, and those that aren’t, will be numbered before they are handed out. Equipment bags must be returned by a certain date, or managers will be billed for equipment. If a bill isn’t paid, then that manager/coach won’t be allowed to manage/coach in the future. Equipment bags will be ready and checked out when the uniforms are handed out.

(8) Umpires –

We are looking for new adult umpires. Paul suggested that we have Adult umpires behind home plate and use the junior umpires in the field for Mustang division and up during the spring season. Sandy is talking umpires from Oceanside about coming to umpire our games starting this fall and going through spring.

(9) Future Meetings –

Kristy and Allan suggested that we consider having our board meetings at Cocina del Charro, as they have 2 private rooms and those who want to eat can order food. They will investigate it more and report back to the board if we can use Cocina’s facilities for our future board meetings.

Next meeting will be on Sept. 4th at 6pm at the EYB Shed.

Meeting was adjourned at 7:15pm.

Minutes ratified on this______day of______, 2014.