SITES 2014 - Nomination Form Print

THE UNIVERSITY OF TEXAS AT AUSTIN Employee/Team Recognition Nomination Form

Nomination period begins August 3rd, 2015, and ends August 31st , 2015.

Name(s) of Nominee/Team:______Your Name:______Your Phone Number:______Nominee’s Section/Shop:______Your Section/Shop:______

Service Focuses on unconditional efforts to best serve our customers. Integrity Earns the trust of others through professional conduct that includes honesty, reliability, and competency. Works together cooperatively in support of our mission. Values each individual and his or her Teamwork contributions to the team and treats others with respect and dignity. Enthusiastically delivers quality services to our customers while consistently seeking to improve those Excellence services through creativity and innovation. Conducts business in an environmentally, socially, and economically responsible manner that is Stewardship reflective and protective of the public trust placed in us as stewards of the university’s facility-related resources.

What action was performed?

When and where did the action take place?

Why is this action worthy of the SITES award? How did the action reflect at least one of the shared values?

* Mail completed form to Employee Recognition Committee, attn: Olga Kobasic, campus mail code: H7040. Personnel Service Use Only Nominee EID ______EXAMPLES

Nomination Examples  SERVICE Bob Brown always demonstrates service and commitment to performing his job. For instance, while performing routine maintenance on a valve, he noticed an unusual sound coming from a pump. His coworker didn’t notice anything unusual, but Bob’s experience made him concerned. He checked and found a loose coupling which could have come off, flown across the room, and caused injury or damage. His extensive knowledge, determination to make things right, and commitment to excellent service avoided a likely hazard.

Sample words you can use to describe the employee’s or teams’ SERVICE:  assistance – an act of aiding, helping, or supporting  helpfulness – an act of providing useful assistance  kindness – a considerate and thoughtful act  attention – conscious care or consideration  mindfulness – paying close attention to responsibilities  support – acts of aid, assistance, or encouragement

 INTEGRITY Sally Black is the best example I know of honesty in the workplace. Recently, she found what seemed to be a lost laptop computer in the break room. She wrote a note with her contact information and taped it to the table where the laptop was found. She tried to bring the laptop to her supervisor, but when she found out that her supervisor wasn’t available she notified UTPD. Before UTPD arrived, the owner called Sally and was relieved someone had taken good care of his computer. It contained years of his research. Sally handled the situation well on her own because she knew the right thing to do and did it.

Sample words you can use to describe the employee’s or teams’ INTEGRITY:  honesty – truthfulness; without deceit  straightforwardness – trueness of course toward a goal  sincerity - the quality of being open and truthful; not deceitful or hypocritical  trustworthiness – deserving of trust or confidence; dependable; reliable  reliability – dependable in achievement, accuracy, honesty

 TEAMWORK Carl Norris, Jack Chan, and Araña Mann work in Landscape Services. Hours before Commencement, a big storm knocked down trees and landscaped areas were torn up. Carl, Jack, and Araña quickly made a plan and gathered the equipment to remove the trees, replace the plantings, and clean up leaves and other debris from the area where the ceremony would take place. Then they went to work with their crews and by the time they were done, it was like the storm never happened! NOTE: These employees could be nominated for individual awards or as a team.

Sample words you can use to describe the employee’s or teams’ TEAMWORK:  combined/joint/team effort – joining of forces and working together for a common purpose  working/pulling together - to join efforts at the same time as a team  collaboration - working together; united effort  cooperation - working or acting together for a common purpose or benefit  coordination - harmonious functioning or interaction  engagement - the act of sharing in the activities of a group  EXCELLENCE Laura Peterson combines fast decision-making with excellent work. Recently, she was assigned to construct a control panel for a new air quality test lab. The lab had a very tight deadline for start-up. With little information, she ordered the parts and began laying out the design on a piece of cardboard so she could visualize how the panel would look. When the part arrived, she began working quickly. Laura completed design, layout, 266 connections, testing and start-up almost entirely by herself. The panel was ready two days ahead of schedule, and it worked perfectly.

Sample words you can use to describe the employee’s or teams’ EXCELLENCE:  greatness - outstanding significance or importance  quality/high quality - a degree or grade of high worth  merit - a quality deserving praise or approval; virtue; demonstrated ability or achievement  superb - of unusually high quality; excellent  mastery - great skillfulness and knowledge of some subject or activity  superiority – of great value; extraordinary

 STEWARDSHIP Jane Doe is a Maintenance Worker at UT who has worked in several shops. In her current work site, she noticed that some stock items were no longer used. She spoke with her supervisor to see if other shops in Facilities Services and PMCS had a need for them. Talking to the other shops, she was able to give items to them and was able to get stock for her shop that the other shops weren’t using. Her actions exemplify stewardship because she saved the university time and money and created a networking relationship between her shop and the others.

Sample words you can use to describe the employee’s or teams’ STEWARDSHIP:  carefulness/taking care - attentive to potential danger, error, or harm; cautious; conscientious  cost-effectiveness - producing the desired result without wasting time, effort, or expense  thriftiness - careful and diligent use of resources  time-saving - reducing the length of time taken to do something  resourceful - dealing skillfully and promptly with new situations, difficulties, etc.  productivity - producing favorable or useful results; effectively achieving specified results

 Team Four trades are represented in this shop, yet each team member frequently performs any of the numerous types of jobs received. As one example, the shop recently supported a major emergency repair when the plaster walls in a machine room failed, halting a construction project. The total shop was involved in bringing scaffolding and materials to the job site, erecting and moving the scaffolding, and lifting heavy repair materials to support the walls. This project was outside the typical roles of the shop, but the team worked together to provide a safe area for the construction to continue. Although their tasks are diverse and they have a personnel shortage, this group had the best response time in their division, consistently providing outstanding service and satisfying customers with their timeliness and obvious care.

You can use the same words to describe a team that you can use for individuals in any one or all of the categories of Service, Integrity, Teamwork, Excellence, and Stewardship.

For more details about the SITES program and past winners, visit http://www.utexas.edu/facilities/SITES/ If you need additional information, contact any of these SITES Award Committee members:

Olga Kobasic, Chair 232.8449 Shannon Hanney, Facilitator 471.9463 Aileen Simmons-Bantau 475.9788 Kevin Alexander 471.6227 Mack Andrews 471.8816 Laura Burrows 471.4107 Robert Hernandez 232.7528 Roy Mack 471.6724