Original Artwork Vendor Application Form

June 13, 2015 Original Artwork Vendor Application form

Festival Hours: Saturday: Noon to 6 p.m. – Set up completed by noon. – No teardown before 6:00 p.m. – Artworks will be held in Progress Square, downtown Mattoon IL. Half a block of 17th Street between Charleston Avenue and Broadway Avenue will be blocked off. – Events will also take place across Broadway in the Lone Elm Room, Mattoon Train Depot’s beautifully restored events and exhibits space.

Art Vendor Application Process Vendor Fee will be $30 In an effort to make our day as interactive as possible, we are also offering to waive half the fee if you are willing to do demonstrations through out the day or offer a hands-on activity for patrons. Contact Janahn Kolden at [email protected] or 217-273-8296 if you are interested in waiving your fee and need assistance with supplies.

Vendors will be assigned a 12’x12’ space and electrical accessibility if needed. Application must include at least three photos of items and/or setup. Applications must be received in the Festival office no later than Friday, June 5th, 2015, in order to allow time for processing. Applications received after this date may not be guaranteed a spot in the festival. Spaces will be assigned on a first-come, first-served basis.

INSURANCE: The City of Mattoon requires vendors to provide Proof of Liability Insurance. Insurance companies may fax this information to our office at 217-258-6435.

To be considered for participation in this year’s event, please complete all of the information on the following pages. You will be notified in writing if your application has been accepted.

If you have any questions, please do not hesitate to give us a call at 217-273-8296 or e-mail [email protected]; call 217-258-6286 or 800-500-6286; or e-mail Jessica Killough at [email protected].

Please mail the following application to: Mattoon Tourism & Arts 208 N. 19th St. c/o Artworks Mattoon, IL 61938 2015 Art Vendor Application

Vendor spaces are 12’ x 12’ and will be on a concrete surface. The green space will be under construction this year. Bring weights for your tent legs. (If your items cannot fit in that size you must purchase extra spaces or we will place you accordingly on the end of a row or outside edges of the vendor area where there may be more space).

Vendors must provide their own tent, tables, displays and chairs. A tent is not required but is highly recommended, especially if the weather calls for rain or high temperature as you will likely be in the sun. Electrical source can be provided, vendors need to bring their own supply cords. Artworks Committee reserves the right to assign spaces.

Part A: Vendor Information

Organization______

Contact Person______

Address______

City/State/ZIP______

Home Phone (____)______Cell Phone (____)______

E-mail: ______Fax: ______

Part B: Exhibit Information

 You are applying for an Art Booth. Setup is not allowed until approval letter is received.  Deadline to return application is Friday, June 5, 2015.  Booth size is 1 12’x 12’ space - $30

______$30 check enclosed or

______$15 check (agree to demonstrate or have hands on activity at booth)

 State size of unit: ______wide ______deep

 Number of 12’x12’ spaces needed ______@ $30 per space = $______

 Electrical needs: Number of 110 ______; 220______It is essential we know what your setup requires. A space will not be reserved without this information. Please mark the TOP TWO PRIMARY classifications:

_____ Basketry _____ Blacksmithing _____ Furniture

_____ Candlemaking _____ Folk art _____ Glass

_____ Jewelry _____ Leather _____ Painting

_____ Fine Arts _____ Pottery _____ Textiles

_____ Photography _____ Garden décor _____ Wood carving/working

_____ Printmaking _____ Home décor _____ OTHER (please explain further below)

Please describe in detail the items you wish to exhibit and sell. No kit crafts, please; original artworks only. We will also use the information you list here to limit the same types of media from being placed next to one another -- please be specific!

______

Part C: Requirements All applicants are required to submit the following items:  The completed and signed application form  Proof of insurance  3 photos of your artwork  Photos of your exhibit (optional)

Part D: Rules and Regulations BOOTH SETUP/REMOVAL: All vendors need to be set up by noon on June 13, 2015. Tear down for all vendors will not begin until 6:00 p.m For the safety and convenience of our vendors and guests, any breakdown prior to 6:00 p.m. is prohibited. Failure to adhere to this breakdown time will result in a non-complying vendor being denied participation in future festivals.

APPROVED VENDORS: Only vendors whose company(s) or representative(s) name that has been approved by the festival office can sell/display products at the festival.

SECURITY: Security is not provided for individual booths. The Festival will not be responsible for losses of any kind.

CLEANUP: It will be the responsibility of each vendor to maintain a clean and presentable booth. Vendors are responsible for the removal of ALL materials, litter and garbage and will deposit those materials. We ask that you please respect the other vendors and help us keep the area clean and neat.

CUT-OFF DATE: Applications must be received in the Festival Office no later than Friday, June 5, 2015, in order to provide time for processing and mailing of acceptance letters. Applications received after that date are not guaranteed a spot at the festival. Spaces will be assigned on a first-come, first-served basis.

CHECK-IN: Upon arrival, vendors must check in at the Mattoon Arts Council Hospitality Tent located at Broadway Avenue and 17th Street. Here you will receive directions for entering the Festival.

ACCESS AND PARKING FOR FESTIVAL: All vehicles must be removed from the festival area by noon. Vendors restocking from vendor’s vehicles will be allowed on site, but said vehicles must not remain inside the festival area for any longer than it takes to restock.

CANCELLATION: A refund request must be received in writing by Monday, June 8, 2015, to give the Festival organizers time to fill the space.

ELECTRICITY: Vendors must indicate on the application if electrical power is required.

MERCHANDISE: At no time shall the vendor display or sell material, which in the sole judgment of the Artworks committee is deemed obscene, dangerous or unlawful. Expressly prohibited are items including but not limited to the following: drug paraphernalia, knives, spears, Japanese stars, sharp items, weapons or compressed gas tanks. INSURANCE: The City of Mattoon requires vendors to provide Proof of Liability Insurance. Please contact your insurance agent for directions on this issue if you have questions. Insurance companies may fax this information to our office at 217-258-6435.

REFRESHMENTS: Small coolers filled with water and/or sodas may be brought to your vendor site (not for resale purposes). Coolers are subject to inspection by the Artworks Committee.

NO ALCOHOLIC BEVERAGES ALLOWED FOR CONSUMPTION AT YOUR VENDOR SITE. DRUGS AND ALCOHOL ARE PROHIBITED.

Please complete each page, sign the original rules and regulations, and keep a set for your own records.

I have read the rules and regulations pertaining to exhibiting at the 2015 Artworks. I understand that I am applying as an art vendor and that this application does not automatically allow me to exhibit or sell during the Festival. Artworks will not be responsible for any loss of business or personal property of vendors. The City of Mattoon and the Artworks Committee reserve the right to interpret the rules and regulations and amend such rules and regulations at its discretion that it might deem appropriate and to enforce compliance with such rules and regulations. Any violation of these rules and regulations and/or failure to comply with the vendor application requirements shall result in immediate forfeiture of all monies deposited and rights to participation in the Festival. I understand that I will be notified by mail as per my acceptance. In consideration of my application, I have fully read and agree to the rules and regulations and I intend to be legally bound for myself, my heirs, executors and administrators, waive, release and forever discharge any and all rights and claims which I may hereafter accrue to me against the City of Mattoon, Artworks 2015, and/or any of their promoters for any and all injuries suffered.

Signature______Date______

Please send completed vendor application and proof of liability insurance to:

City of Mattoon Mattoon Tourism / Arts Council /Artworks 208 N. 19th St. Mattoon, IL 61938

Due by Friday, June 5, 2015