Cataloging Department

CATALOGING DEPARTMENT ANNUAL REPORT 2006-2007

I. ACHIEVEMENTS 2006-2007

 Cataloged and processed materials for the Library’s collections:  9,060 volumes in the circulating and Reference collections,  15,625 titles in the Multimedia collection (this includes the retrospective cataloging of microfiche in the Library of English Literature, HRAF, Health, Physical Ed Masters theses),  1,497 titles of federal and state documents (in all physical formats) in the Government Documents collection,  5,300 online government documents (Marcive).  Cancelled holdings on OCLC and the Sprague Library Catalog for withdrawn Library materials in all collections.

 Performed Authority work:  Reviewed ‘Unauthorized Headings’ reports to check for headings identified by the system as lacking an authority record in the MSU database:  Updated death dates for personal name headings in the Library Catalog.  Added 4,564 authority records to the database.

 Performed General database maintenance.

 Added access through the Library Catalog to major microform sets:  Library of English Literature (LEL) – 6,052  Human Relations Area Files (HRAF) – 5,165 titles  MA theses in Health, Physical Education & Recreation (1972-2005 Spring) – 7,706 titles

 Added access through the Library Catalog to 146 titles in the eHRAF collection (the online collection of documents in the Human Relations Area Files)

 Reclassified approximately 2,000 titles in the JX collection.

 Created various reports on the Library Holdings (Hughes):  Family & Child Studies  Proposed EdD in Math Pedagogy

 Processed 134 water damaged books. Successfully dried 122 books (Caldwell, Purcell – Sept.2006)

 Updated metadata records for the period Oct. 1962-Dec. 1976 (Caldwell, Jones, Molinari)

1  Trained in creating personal name authority headings following the Name Authority Cooperative Project (NACO) standards (Chow, Hughes)

 Upgraded Connexion software on staff computers (Chow)

 Worked a weekly shift at the Reference Desk (Hu, Chow)

 Participated in the New Student Experience tour program (Chow)

 Met with Charlie Matteis (HR) as part of his review of the functioning of the Technical Services Division.

 Continued publication of the Library’s New Acquisition List on the Library’s home page. (Chow)

 Furniture Project: Worked with Faith Ryan (who coordinated the work of the furniture vendors and MSU maintenance staff) to replace 20+ year old furniture with streamlined, technology-friendly furniture in the Cataloging & Acquisitions departments. (Hughes)

Miscellaneous

 Provided electronic copies of MSU photographs from the digitization project to Fatima Decarvalh for inclusion in the 98th Founders Day event held Sept. 2006. (Hughes)

 Worked a weekly shift at the temporary Library exit (July – Dec, Staff; Fall semester, catalogers)

 Met with Megan Dempsey, Library Intern (Chow, Hu, Hughes)

CHANGES

Sirsi Unicorn

During the past year, the Department has started to use Java Workflows. The change in software led to some initial challenges, which now seem to be revolved.

Staffing The past year has seen some personnel changes, which are detailed below.

Support

The department operated with a full contingent of full-time staff during most of the year. Cristina Molinari, Principal Library Assistant, was out on sick leave during the

2 late summer and early Fall. With the retirement of Lois Purcell, June 30, 2007, there is currently a vacancy for a Technical Library Assistant.

Librarian

Chung Lone continued as acting head of the Multi-Media Resources Department. She continues to catalog music and media. The consolidation of the cataloging and processing of media materials within the media department has worked out quite well. At the same time, Kathleen Hughes and Su Hu continued to help out with the situation in the Acquisitions Dept. Happily, a successful second search was performed and resulted in the promotion of Su Hu to Head of Collection Development and Acquisitions in April, 2007.

Reference Duties

Mei Ling Chow continued to work at the reference desk on a regular schedule of two hours a week during the Fall and Spring semesters. In addition, Su Hu joined the reference schedule of two hours per week in Fall 2006.

Microform Sets

Continuing the initiative from last year, bibliographic records were purchased from OCLC and loaded into the Library’s catalog. Records were obtained for the Library of English Literature (LEL), the Human Relations Area Files, and part of our holdings in the Health, Physical Education and Recreation MA theses. At this point, only the remaining holdings of the Health, Physical Education and Recreation theses require records.

3 II. OBJECTIVES

 Integrate the use of the Java interface of Sirsi Workflows into departmental procedures, taking full advantage of the various options offered in the Cataloging module.  Add the MSU Buildings to the Library’s digital archives.  Continue to participate in the Montclarion Digitization Project.  Complete the revision of the departmental Procedures Manual.

4 III. PERSONNEL/ACTIVITIES

PERSONNEL Kathleen Hughes Head of Cataloging Department Chung Lone Cataloger/Librarian II Su Xiao Hu Cataloger/Librarian II* Mei Ling Chow Cataloger/Librarian II Lois Purcell Technical Library Assistant Cristina Molinari Principal Library Assistant Lenora Jones Senior Library Assistant Tilisa Caldwell Senior Library Assistant

* Promoted to Collection Development Librarian, April 16, 2007

ACTIVITIES

Kathleen Hughes

Memberships:  American Library Association (ALA)  Association of College & Research Libraries (ACRL)  Resources & Technical Services Division (RTSD)  VALE Bibliographic Control & Metadata Committee  Research Sub-committee, Chair (2006- )

Conferences/Workshops:  WorldCat Colleciton Analysis Tool Users Group (Monmouth University – October 30, 2006)  MS Publisher Class (MSU – Nov. 1, 2006)  VALE Annual Conference (Rutgers Univ.) January 5, 2007  Co-presented: Technical Services Functions in NJ Academic, preliminary survey results  Using ContentDM (PALINET workshop, March 29, 2007)  Proquest Demonstration on Digitizing Masters theses (Wm Paterson University – May 30, 2007)  SNRG (Sirsi Northeast Regional Users Group Conference) (Pennsylvania College of Technology in Williamsport, PA – June 10-13, 2007)  NACONJ Training (Wm Paterson University – June 13-14, 2007)

Committees:  MSU Middle States re-accreditation Subcommittee Leadership, Governance & Administration  University Senate Budget Committee (May, 2006 - )  Library Exhibits Committee  Display: Books Arts (Spring, 2007)  Library Holiday Party Committee

5 Other Activities:  President’s Address to the Campus (Opening Day & April, 2007)  Ethics online training modules  Middle States Review meetings  Library Liaison  Music Department  Met with Laura Dolp (a new musicologist in the Music Dept.) several times to discuss Library holdings  Department of Theatre & Dance

Chung Lone

Please see report of the Multimedia Dept.

Suxiao Hu

Please see report of the Acquisitions Dept

6 Mei Ling J. Chow

Membership:  American Library Association (ALA)  VALE Bibliographic Control & Metadata Committee  Worked with a sub-group to explore and recommend a method for sharing information such as local procedures. This led to the creation of a wiki for the BCMC.  VALE Website Committee

Conferences/ Workshops:  VALE Users’ Conference (Jan 5, 2007)  PALINET Online Distance Learning Session : Metadata for CONTENTdm (Mar. 5 & 7, 2007)  Using ContentDM (PALINET workshop, March 29, 2007)  NACO Personal Names Training (The College of New Jersey -- Jun 11-12, 2007)  SNRG (Sirsi Northeast Regional Users Group Conference) (Pennsylvania College of Technology in Williamsport, PA – June 10-13, 2007)  ALA Annual Conference (Washington, DC -- June 22-27, 2007)

Library Committees:  Career Development Committee  Library Homepage Committee  Library Website Usability Task Force  Employee Safety Subcommittee  AFT Librarian Coordinator

Other Activities:  Westlaw Campus Training Session (MSU – March 26, 2007)  Mergent Training Session (MSU – May 7, 2007)  Library Liaison: o Department of Linguistics o ESL

Lois Purcell

Membership:  New Jersey Library Assistants Association

Activities:  President’s Address to the Campus (April, 2007)

7 Cristina Molinari

Memberships:  CWA Local 1031: - Secretary-Treasurer - Vice-President - Christmas Party Committee - CWA Budget Committee - Labor Management Committee  MSU Employee Charitable Campaign  New Jersey Library Assistants Association

Activities:  CWA rallies (Trenton, NJ – Dec.2006 & June, 2007)  Legislative Breakfast (MSU – April 12, 2007)  Ethics online training modules

Lenora Jones

Activities:  Various IT training sessions throughout the year

Tilisa Caldwell

Activities:  Ethics online training modules  Rutgers Online Library Assistant Training Program (Spring semester, 2007) - Received Certificate of Completion  NJLA Conference (June 11-12, 2007)