Drayton Valley Minor Hockey Association

Drayton Valley Minor Hockey Association Executive Meeting Executive Meeting – June 11th, 2010 Unadopted Minutes

Meeting called to order at 7:24 pm

Present: Brian Markowski, Doug Matsalla, Denise Baker, Tammy Farnholz , Marie Smith, Brandi Horn, Orest Trzaska, Andrea Barrett

Absent: Matt Gorman, Ron Kadylo, Andy Crawford, Sye O’Malley, Anna Empringham, Cory Anne Holmlund, Brendin Eshpeter, Colin Tuckwood, Trevor Gruninger, Kent Thompson,

1. Additions / Deletions to Agenda

2. Adoption of Minutes:  May 14th, 2010  MOTION – Orest T. motions to accept the minutes, 2nd by Marie S. Carried

3. New business  Tournament Expenses – discussed whether or not DVMH could afford to pay for one tournament per team for the 2010-2011 season as ice costs are increasing by 5%. Also discussed possibility of needing to increase registration fees and fundraising to makeup for financial shortfall.  MOTION – Doug M. made a motion that DVMH NOT pay for any tournament costs for each team in the 2010-2011 season, 2nd by Tammy F. Carried

4. Old Business 4A) Fundraising  Discussed the need to start fundraising again to help pay for ice and to keep registration fees at an affordable rate for all members. Fundraising will be necessary to maintain funds which would ensure that each team gets 2 ice slots for practices and 1 ice slot for a home game per week throughout the 2010-2011 season.  Possible ideas for fundraising are: selling raffle tickets, silent auction at awards banquet, organizing a golf tournament, dinner theatre  Silent Auctions DO NOT need a gaming license  Brandi will draft up a donation letter and approach Walmart and Tim Hortons as those businesses like to sponsor non profit organizations in the community. It may take up to 3 months to get a response or approval from those corporations. 4B Banners  Brain spoke to someone at the Omniplex about hanging up banners  Directors will approach their teams and collect any banners from the last couple seasons so they can be hung up somewhere in the arena 4C Banking  Not all teams have handed in banking statements and books from 2009-2010 season. Some less experienced treasures have destroyed statements so Tammy F. may have to get the statements from the bank.  Discussed the need to have ALL bank statements for each of the teams accounts be sent to the DVMH address to ensure that important documents are kept safe and that funds are accounted for and spent appropriately as according to our policies and bylaws.  MOTION – Marie makes a motion that all banking statements for all team accounts be sent directly to the DVMH address. The treasurer can then forward a copy of the statement to each team if requested. 2nd by Andrea, Carried

6. Member Reports 6A) Registrar  No problems to report – Andrea still has to check with Marggie Smith on any outstanding suspensions 6B) Ice Scheduler  Absent Treasurer  DVMH still has not been supplied a list of scheduled ice to cross reference and compare with ice actually billed by the town  There are no outstanding bills and debts that are left owing and all ice fees have been paid  The telephone in the concession was placed onto dormancy until the start up of the concession next season.  There is a fee from the bakery for money left owing which may be from the Mites/Novice Tournament. Tammy F. will look into it.  DVMH paid $89.70 to advertise AGM and 203.23 to thank Sponsors in the Western Review  Received refunds of $1600 from Pepsi and $2077 from Alberta Hockey  Discussed T-Bill which contains around $53 000. $30 000 will be placed in a long term saving GIC or other investment to act as a cushion and the other $23 000 will be possible spent on purchasing equipment, jerseys, Awards Banquet, and other operations. These ideas will be presented at the AGM to get members ideas and feedback.  MOTION – Andrea B. makes a motion that DVMH spend up to $500 on plastic totes that will be needed to store all important documents and paperwork from the DVMH association which will be stored in the basement in the arena. 2nd by Brandi; Carried  MOTION – Tammy makes a motion to increase the registration fees by $25 in each division to cover some of the costs of the 5% increase in the ice fees and other costs. 2nd by Andrea, Carried 6C) Directors Reports:  No items reported 5D) Technical Development Coordinator  absent. 5E) Goalie Technical Development Coordinator  absent 5F) Equipment Manager  absent

Adjournment at 9:53 pm

NEXT MEETING: AGM June 17th @ 6:30 pm in the Curling Rink Lounge