SUMMARY VERSION (Excluding Confidential Information)
WALKINGTON PARISH COUNCIL EMERGENCY PLAN
APPROVED BY WALKINGTON PARISH COUNCIL
DATED: 5TH MAY 2009
Foreword
Walkington Parish Council has produced this document to provide a ‘catalogue’ of information and procedures, with handy points of reference which may be consulted both at the beginning of and at any time during the course of a major incident.
This document is issued to key individuals within the Parish of Walkington to assist in the recovery from such incidents in the minimum amount of time, with minimum disruption and at minimum cost.
The material contained in this document has been culled from a variety of sources and contributions as to future amendments and additions would be welcome. These should be directed to the Clerk of Walkington Parish Council.
It is important that this document is seen solely as an Aide Memoire and not as a ‘catch all’ compendium. It is a source of considerable assistance which can help you respond to any major incident.
David Drew Chairman of Walkington Parish Council
1. Introduction The initial response to a major incident should be provided by the Police, Fire and Ambulance services who will call for support and assistance from East Riding of Yorkshire Council as appropriate.
However, the recent flooding in June 2007 has shown the need for Walkington Parish to have procedures in place for supporting the community, working in co-ordination with East Riding of Yorkshire Council and the emergency services in the event of any major incident.
We should be able to act faster than many of the responding organisations, as we have local knowledge contained within this Plan that could prove invaluable during the response to a major incident.
This means that anyone with a copy of this Plan can pick it up and use it. Even people new to the area will have a full knowledge of where to go for resources.
2. Aim Our aim has been to plan properly for foreseeable circumstances and learn lessons from previous incidents whilst adopting a rational and logical decision making process that will make our plan work. Walkington Parish Council will monitor and evaluate this Plan. If it is not current or it is flawed we will rewrite it.
3. Plan Ownership & Document Control This Plan and the information within it are private and confidential and should only be released to Members of Walkington Parish Council or those individuals involved in its implementation. Walkington Parish Council owns this Plan and its contents and it is their responsibility to ensure it is accurate and up to date. Walkington Parish Council will review this plan at least annually. SECTION 1: ACTIVATION
When the Plan will be Activated
This plan will be activated when at least Two Members of Walkington Parish Council consider it necessary to take action in response to an incident, and when action cannot be taken effectively without triggering the arrangements outlined in this document.
Responsibility for Activating the Plan Any two of the following people can activate this emergency plan: Chair (D. Drew), Vice Chair (N. Dunning), Clerk of the Walkington Parish Council (J Smith) Councillors Mrs. C. Acum, C.Dixon, J. Drew, K. Hearne, Mrs. H Hird, J. Johnson, G. Southern, Mrs V. Swann and J Thomson
How the Plan will be Activated
This plan will be activated when two of the persons listed above decide that the plan should be triggered, and begin to follow the initial actions checklist in Section 2. If the incident involves a flooding event the action plan at Section 4 should be followed.
SECTION 2: THE RESPONSE
EMERGENCY MANAGEMENT TEAM
In the event of this Plan being triggered the Members of the Parish Council will form an Emergency Management Team to help mitigate the effects on the community:
COMMAND CENTRE/EMERGENCY ACCOMMODATION
If an Emergency Management Team is brought together, it has been agreed that they will meet in one of the following locations: 1. Walkington Village Hall, East End, Walkington Key Holder: Mrs A. Baskill 48 Crake Wells, Walkington HU17 8SB Tel No. 868863 Mrs P Brockman Tel No. 869231 J Smith (Clerk) Tel No.01964 550940 2. Walkington Methodist Church Meeting Room Key Holder: Mrs H M Hoggath, 23 All Hallows Road, Walkington Mrs K M Knox, Church Council Secretary, 41 Manorhouse Lane, Walkington
EMERGENCY BOX FILE
An emergency box file is kept by each Councillor. They contain a copy of this Plan, key contact information, an ordnance survey map of the area, stationery and the parish copy of the Register of Electors SECTION 3: INITIAL ACTIONS
INITIAL ACTIONS
Assess the nature and scale of the incident AND Take Charge
What has happened - Crashed aircraft, natural disaster (severe weather) Where - Location - be as precise as possible. Casualties - Numbers - few or many. Fire - Extent/likelihood Services Required - Fire, Ambulance, Police, East Riding of Yorkshire Council, public utilities. Access - Advise best routes to and from site.
Make contact with the Emergency Services and East Riding of Yorkshire Council (if appropriate) and pass on this information.
Identify hazards/causes of further problems and minimise their effect - for example if flooding, arrange for drains and gullies to be cleared and initiate any remedial work that may be required e.g. clearing the grills.
Inform the Emergency Management Team Members (see Section 2) Gather as much information about the situation as possible and commence a log of events. Do you need to consider evacuation? Is it necessary? Remember it is the owner’s decision to evacuate from premises, but you can advise them. Identify safe exits for evacuation and arrange a SAFE evacuation assembly point.
Agree and establish a Command Centre (see Section 2).
Open Emergency accommodation and ensure you have a power supply, heat and arrange food supplies (if not readily available).
Vulnerable members of the community, identified in Section 6, will need to be contacted as appropriate and advice /assistance should be offered.
Emergency Medical Care members of the community identified in section 5 are those qualified to provide emergency medical care.
Arrange for the community resources /organisations identified in Section 5 to be made available as necessary.
Make provision for livestock and pets. What animals are at risk? Arrange for relocation.
SECTION 4: INITIAL ACTIONS FOR A FLOODING INCIDENT
INITIAL ACTIONS
Assess the nature and scale of the incident AND Take Charge What has happened - Crashed aircraft, natural disaster (severe weather) Where - Location - be as precise as possible. Casualties - Numbers - few or many. Fire - Extent/likelihood Services Required - Fire, Ambulance, Police, East Riding of Yorkshire Council, public utilities. Access - Advise best routes to and from site. Make contact with the Emergency Services and East Riding of Yorkshire Council (if appropriate) and pass on this information.
Identify hazards/causes of further problems and minimise their effect - for example if flooding, arrange for drains and gullies to be cleared.
Arrange for pumps (if appropriate) In the absence of any pumps locally contact East Riding Council, Emergency Services for assistance.
Arrange for boats for evacuation etc In the absence of any boats locally contact East Riding Council, Emergency Services for assistance.
Gather as much information about the situation as possible and commence a log of events. Do you need to consider evacuation? Is it necessary? Remember it is the owner’s decision to evacuate from premises, but you can advise them. Identify safe exits for evacuation and arrange a SAFE evacuation assembly point.
Agree and establish a Command Centre (see Section 2).
Open Emergency accommodation and ensure you have a power supply, heat and arrange food supplies (if not readily available).
Vulnerable members of the community, identified in Section 6, will need to be contacted as appropriate and advice /assistance should be offered.
Emergency Medical Care members of the community identified in Section 5 are those qualified to provide emergency medical care.
Arrange for the community resources/organisations identified in Section 5 to be made available as necessary.
Make provision for livestock and pets. What animals are at risk? Arrange for relocation.
EMERGENCY CONTACT DETAILS
Name / Role Home Work/Fax Mobile Phone Councillor D. Drew, Chairman, 882579 28 Northgate, Walkington HU17 8ST Councillor N. Dunning, Vice Chairman, 868365 Mill Cottage, Mill Lane, Walkington HU17 8RT email: [email protected] John Smith, Clerk to Parish Council, 01964 07542086440 67 St. Catherines Drive, Leconfield HU17 7NU 550940 Email: [email protected] Councillor Mrs. C. Acum 880993 11 Hayward Close, Walkington HU17 8YB email: [email protected] Councillor C. Dixon, 864421 33 All Hallows Road, Walkington HU17 8SH Councillor J. Drew, 888281 30 Northgate, Walkington HU17 8ST Councillor K. Hearne, 868310 25 All Hallows Road, Walkington HU17 8SH email: [email protected] Councillor Mrs. H. Hird, 679042 72 Megson Way, Walkington HU17 8YA Councillor J. Johnson, 868697 27 Manorhouse Lane, Walkington HU17 8SU email: [email protected]
Councillor G. Southern, 868704 31 Waudby Close, Walkington HU17 8SA email: [email protected] Councillor V. Swann, 867677 1 Redgates, Walkington HU17 8TS email: [email protected] Councillor J. Thomson, 862496 20 East End, Walkington HU17 8RY Contact Details East Riding of Yorkshire Ward Councillors
Ward Councillors Phone Work/Fax Mobile Councillor P Pollard, Sand Hall, Station Road, 01430 North Cave HU15 2LA 422202 Email: [email protected] Councillor P Peacock, The White House, 01430 36 East Street, Holme on the Wolds HU17 7PT 810254 Email: [email protected] Councillor S Parnaby, Wanlass Farm, Beverley 844425/ Parks, Park Lane, Cottingham HU16 5SB 393220 Email: [email protected]
Useful Telephone Numbers Fire, Police, Ambulance and 999 Coastguard Police Non Emergency Number 0845 60 60 222 Other Local Doctors surgery NHS Direct 0845 46 47 East Riding of Yorkshire Council 01482 393939 01482 887700 Npower Northern: 0800 668 877 Yorkshire Electricity: 0800 375 675 Scottish Power: 0845 272 7999 Eastern: 0800 783 8838 All Gas Leaks: 0800 111 999 Yorkshire Water: 0845 124 24 24 Flooding Contact Numbers
Environment Agency trained operators are available 24 hours a day seven days a week and can provide immediate practical advice on flood risk and what to do before, during and after a flood. Telephone: 0845 988 1188. Minicom service (For the deaf and hard of hearing): 0845 602 6340
Environment Agency: 0800 80 70 60 (Damage or danger to the natural environment e.g. – pollution, poaching, risks to wildlife, fish in distress, illegal dumping of hazardous waste)
East Riding of Yorkshire is responsible for the drains that remove surface water from the highway. In the event of significant highway flooding, the council works with other bodies to provide an emergency response, such as the provision of sandbags. 01482 393939
Highways customer care: 0845 6001666
Yorkshire Water is usually responsible for sewer drains in the roads and blocked sewers: 0845 124 24 24 SECTION 5: COMMUNITY RESOURCES
Community Resources Available for use during an emergency.
Emergency Accommodation, Food & Water
Emergency Accommodation Contact Details
Walkington Village Hall, East End, Walkington Walkington Methodist Church Hall West End, Walkington Walkington Primary School, Crake Wells, Walkington Walkington School Hall, Crake Wells, Walkington General Supplies.
Resource Available Contact Details
Walkington Post Office & Store
Resources with medical, Para medical, nursing, first aid, health care & veterinary skills.
Resources with medical, Para Contact Details medical, nursing, first aid, health care & veterinary skills
Qualified Paramedic Paramedic Manager Instructor/Tutor. Doctor Nurse Registered District Nurse who is aware of Local Community and other health services. Medical trained Dental Skills First Aid Trained
People with social service, counselling, youth work, play group, teaching, local voluntary organisations, volunteers, CRB checked or catering experience.
Experience Contact Details
Teaching experience Parent Helper for Primary School Playgroup Supervisor Experience with children Catering, driving, volunteer for anything. CRB checked
People with equipment, who could help during an emergency
Equipment/Supplies Name Address Tel/Mobile No Bedding (Spare supplies) Spare Room Dinghy/Boat Jet Ski/Inflatable Chainsaws (Petrol) Cutting Equipment Heavy duty Cooking facilities (not requiring mains power) – camping stove Diggers (JCB) Emergency Lighting Equipment – generator Fork lift Truck with bucket Four Wheel Drive vehicles Generators (Diesel/Petrol) Heating Equipment (Space Heating) Heating Appliances (portable) Ladders Lifting Equipment Metal croppers Photocopying/printing facilities Pumps Water Quad Bikes Radio sets CB Operator Ship to Shore Walkie Talkie/VHF radio Tractors Trailers for use with tractors Trailers for use with car/four wheel drive vehicles Other useful equipment (welding gear) Snow ploughs
People with a practical resource skill, who could help during an emergency
Skills Available Contact Details
Agricultural machinery operator Tractor Driver HGV Driver Fork Lift Driver Qualified – VHF Ship – Shore Radio Electrical Engineer Fire Fighter trained Emergency Preparedness/Project Management/Scene Management Control Coordination of flood and emergency response with all insurers Plan evaluation Willing to act as courier (if power or telephone lines are affected) or to provide emergency help to vulnerable neighbours (coordinated by the Emergency Management Team.
SECTION 6: VULNERABLE PEOPLE
Vulnerable members of the Community who may need particular help during an emergency
Name, Address and Contact Information Name, Address and Contact Information Name: Name: Address: Address: Telephone Telephone SECTION 7: PLAN PUBLICATION
PLAN PUBLICATION Electronic copies of this plan have been emailed to: East Riding of Yorkshire Council Principal Emergency Planning Officer [email protected] and Heps www.heps.gov.uk.
Hard copies of this plan are kept by: All Members of the Walkington Parish Council & Ward Councillors and those on a list of individuals as may be agreed by the Parish Council.
A web version of the plan with the confidential information removed (will be) posted on the Walkington village websitewww.walkington-news.org for public information.
SECTION 8: PLAN MAINTENANCE
Plan Maintenance Roles and Responsibilities
The Walkington Parish Council is responsible for making sure the plan complies with Data Protection and all other appropriate legislation.
The Walkington Parish Council should make sure that all the people who are involved in the plan are aware of their role and know that that they might be contacted during an emergency.
The plan will be reviewed at least annually. During the review every section of the plan will be checked for accuracy (telephone numbers, resource lists etc). Walkington Parish Council will have responsibility for reviewing the emergency plan.
Any updates to the plan should be approved by the Walkington Parish Council before the plan is changed.