STRATEGIC PLAN

2005-2010

OUR BACKGROUND

Prepared by Law Society of Zimbabwe © May 2005 1 The Law Society of Zimbabwe was formed in 1981 to replace the previous bar association. The membership of is drawn from all registered legal practitioners residing in Zimbabwe whether in private practice, in commerce or in civil service. The primary functions of the law society are: . promote the study of the law, . to contribute, undertake or make recommendations on legal training, . control of admission of new members to the profession, . maintain a register of members. . regulate the profession in respect of continuing training, discipline and trust accounts. . Represent the profession and articulate its views on various issues. . Promote justice, defend human rights, rule of law and the independence of judiciary . And generally control and manage the legal profession. We are a self-regulating independent professional body committed to justice and rule of law.

OUR STRUCTURE

Prepared by Law Society of Zimbabwe © May 2005 2 Our structure is founded of an excellent and enabling legal framework that enables us to have full control of the profession from training, admission to regulation of the membership in terms of discipline, trust accounting transparency, quality of service and client compensation as well as independence of the profession. The structure is as follows:- President, The president is elected by and from among councillors for a two year term of office and his or her key function is to head both the society and council. Council. Council is made up of 11 councillors 9 of whom are elected by secret ballot through constituencies for 3 year rotating terms of office and one is appointed by the minister from the university while the other is a government representative. Council is primarily charged with the management and control of all society council affairs. Its other duties are as set out in section 53 of the Legal Practitioners Act (the statute that creates and regulates the society) as read with section 55 of the same Act and they cover the following:- . To manage and control all the affairs of the Society. . To appoint the Secretary and such employees and on such conditions as council may deem appropriate. . To set up such committees of council as council may deem appropriate and to elect members of these committees. . To elect the President and vice President of the Society. . To perform or cause to be performed all statutory duties and functions of the Society. (sec. 53 of Act and by-laws). . To plan the affairs of the society and supervise the implementation of such plans. . To ensure transparent maintenance of books of accounts and audit of the same. . To regulate, train, discipline and protect the legal profession and to defend its independence as well as represent the views of the profession. . To perform such other functions as may be necessary . Secretary (appointed by council) who is the Chief Executive Officer of the society and who performs many statutory and administrative functions (as may be assigned by Council) including responsibility for the management of the day to day affairs of council including the supervision of all council staff and the implementation of council decisions and policies. The term of office is determined by council. General Meeting, which is usually convened once a year to receive reports of the President, the auditors and of the compensation fund and to consider any other matters as may be appropriate. Committees of Council There are 4 committees of council as well as sub-committees that serve council or committees of council. All committees are answerable to council through their committee Chairpersons and consider matters in detail and make appropriate recommendations to council for decision. The are specialized sub-committees such as Magazine Editorial Committee, the Conveyancing Committee, the Faculty of Law Liason Committee and the Ministry Liason Committee. All these committees bring reports to council through appropriate council committees.

Prepared by Law Society of Zimbabwe © May 2005 3 OUR VISION

“To be a vibrant, financially sound and independent Law Society committed to justice and rule of law”

OUR MISSION

“We are dedicated to effectively and efficiently represent the interests of and to regulate the legal profession by ensuring that: . Members comply with the ethics, rules and regulations of the profession; . The rule of law, independence of the judiciary and the legal profession are maintained; We are the preferred employer in the legal services sector”

Prepared by Law Society of Zimbabwe © May 2005 4 WHAT WE STAND FOR

The society’s core values are: . Independence . Professionalism . Fairness . Integrity . Tolerance . Accountability . Transparency

OUR MEMBERS The society is made up of over 800 members who are spread across all sectors of legal service sector; that is from private practice, commercial sector and public sector. Our membership is limited to qualified registered legal practitioners who elect the controlling body, the council and receive audited accounts of both the society and the Compensation Fund. OUR STAKEHOLDERS Clients; the general public; Law Society Members; Civic Organizations Government; Judiciary; Other Law Societies; International Associations of Lawyers; Disadvantaged members of the public;

Prepared by Law Society of Zimbabwe © May 2005 5 OUR ASPIRATIONS

As Law Society we believe we have unique reason for existence and these are:- . To regulate the legal profession efficiently and effectively . To ensure the survival of the profession and maintenance of the rule of law . To ensure the independence of the judiciary and legal profession . To effectively represent the interests and views of the legal profession . To create and enabling environment for the delivery of justice. . To enhance the quality of the legal profession through effective control of admission, effective regulation of the profession, effective policing, effective and timely discipline of errand members as well as effective continuing legal training to sharpen their skills and ensure integrity of the profession. . To defend the interests of the vulnerable members of the public and render assistance to indigent members of the public. . To defend the interests of the legal profession including but not limited to working environment and the profession’s reserved work. . To stand up against human rights violations, erosion of rule of law and all forms of injustice.

Prepared by Law Society of Zimbabwe © May 2005 6 THE LAW SOCIETY OF ZIMBABWE

STRATEGIC OBJECTIVES FOR YEAR 2005 TO 2010

# Strategic Strategic Initiative Action Plan Action taken by Action Performance Objective taken indicator by when 1. Create a . Develop LSZ policy To prepare, recommend and Preparation by by 31 Ready to use human on Human Rights adopt appropriate HUMAN Human Rights & July 2005 quick LSZ official rights RIGHTS & LEGISLATIVE policy Legislation in policy document culture (covering the position of the consultation with on Human Rights LSZ on critical issues and the Legal covering LSZ protocol for response, Education,Ministry position and engagement, challenge and & Faculty Liason methods of or advocacy) of the Law (Advocacy),Interna enforcing human Society drawing from tional Liason & rights, mandate of LSZ. Public Relations engagement, Committee advocacy & . Create a databank of adoption by 30 June criticism all repressive laws Council ’05 To make electronic list of thereafte repressive laws & do Concise Human Rights & r ongoing Booklet with List but brief review of each piece of Legislation as new & legislation and make booklet & laws Brief Reviews to electronic publication of LSZ for added enable both . Critique and offer quick ref & distribution. advocacy and

Prepared by Law Society of Zimbabwe © May 2005 7 # Strategic Strategic Initiative Action Plan Action taken by Action Performance Objective taken indicator by when alternatives challenges. To timely review:- by 31 -all draft proposed laws, Human Rights & July 2005 -white papers on intended Legislation and -Regular and timely laws, Committee thereafte reviews & -all bills, r ongoing recommendations -all laws, with available to Council to act on. -all statutory instruments/by- reports -Timeous laws, at every responses by -all administrative decisions, council Council on or meeting Human Rights -all actions of gvt, officials & as part of abuses . Speak out against institutions fixed -Timely human rights abuses That violate Human Rights or agenda are likely to so violate and challenges to unjust laws at all stages Human Rights & -To prepare draft letters of Legislation by 31 protest/engagement Committee with July 2005 -Timeous proposing alternatives for assistance of and responses by LSZ Council to send to Secretary thereafte Council on appropriate offices in liason with r ongoing Human Rights -prepare draft public Legal Education, with abuses statement for the media or Ministry& reports -Timeous information of members and Faculty Liason at every challenges to organisations related to LSZ Advocacy), council unjust laws at all for action by LSZ Council; International meeting

Prepared by Law Society of Zimbabwe © May 2005 8 # Strategic Strategic Initiative Action Plan Action taken by Action Performance Objective taken indicator by when -recommend appropriate Liason & Public as part of stages responses, public statements Relations fixed -appropriate and and court challenges if Committee. agenda timely redress not given. statements and . To influence -run regular Magazine or curriculum column on human Rights correspondence development in review protesting unjust order to have -run a regularly updated laws and or human rights Human Rights page on Law human rights incorporated in the Society website abuses Judicial College, Police Colleges, Legal Education, Prisons Colleges, Ministry& 15 Military Colleges, Faculty Liason August Universities and the To prepare and recommend (Advocacy), 2005 and school system for approval of LSZ Council International ongoing Written separate targeted proposals Liason & Public thereafte Proposals to be sent to- Relations r, reports and 1. The Council for Legal Committee in every possibly Education consultation with half year Introduction of 2. Police Training Human Rights & and Human Rights as authorities Legislation annually compulsory 3. Prisons training Committee course at each Authorities level from 4. Min of Justice “O”level to 5. Min of Education University 6. University Law including tertiary

Prepared by Law Society of Zimbabwe © May 2005 9 # Strategic Strategic Initiative Action Plan Action taken by Action Performance Objective taken indicator by when Schools training 7. Judicial College Institutions 8. Zimbabwe Human Rights (Military)Staff College made core- 9. Media Trainning course or Institutions compulsory -With course summaries course at both incorporating Human Rights Institutions and . Agitate for training and Constitutional Law as LSZ members in human rights at core components including a invited to teach the Judicial college, specific case justifying the it. Police Staff Colleges, introduction of Law in Prisons Staff Schools at “O” and “A” levels Colleges and Military with Constitutional Studies Staff Colleges. and Human Rights as core components. -Ministry By July Reports as part -PURSUE PERIODIC REVIEW representative 05 of agenda at of implementation of and Judicial least 3 times a curriculum and run such College year. support and training projects representatives as may be appropriate. ascertain information and By Aug05 report to Legal To conduct investigation into Education,Minist . Initiate lectures on current curriculum of Judicial ry& Faculty Report and human rights with and Staff Colleges and if Liason representations the police and deficient raise issue in Liason (Advocacy),Inter by or on behalf

Prepared by Law Society of Zimbabwe © May 2005 10 # Strategic Strategic Initiative Action Plan Action taken by Action Performance Objective taken indicator by when prisons meetings with ministry of national Liason of Council to Justice and directly with & Public relevant Council for Legal education, Relations bodies/offices. the Police Commissioner, the Committee who Prisons Commissioner & Min. recommend to BY end of of Defence. Council for action. AUG 2005 & . Public or targeted regularly workshops in human Secretary & thereafte rights Legal r-ongoing Education,Minist ry& Faculty Liason Amend Continuing Legal (Advocacy), Revised Education programme to International By end approved and include lectures or panel Liason & Public August funded CLE debates and workshops with Relations 2005 and programme with police and prisons Committee. ongoing Human Rights authorities. emphasis and funding . Partnering with Secretary & agreement. human rights Legal Education, organisations Ministry& Faculty Liason Amend Continuing Legal (Advocacy), Revised, Education Programme to International approved and include public and targeted Liason & Public By 13 funded CLE

Prepared by Law Society of Zimbabwe © May 2005 11 # Strategic Strategic Initiative Action Plan Action taken by Action Performance Objective taken indicator by when human rights workshops and Relations June programme with seek funding from donors for Committee in Council Human Rights short to medium term. consultation with meeting emphasis and Human Rights & funding Legislation agreement. Committee.

Legal Education, Ministry& Faculty Liason 1) Consolidate agreement (Advocacy), with Zimbabwe Lawyers for International By June Revised Human rights (ZLHR) on Liason & Public 05 approved and partnering. Relations council funded CLE Committee jointly meeting programme with with Human and Human Rights Rights & thereafte emphasis and Legislation r ongoing funding Committee. agreement.

Legal Education, 2) Identify other Human Ministry& Rights or special interest Faculty Liason Before organisations to partner with (Advocacy), end 2005 -submission of and submits list for approval. International and list Liason & Public thereafte -memorandum

Prepared by Law Society of Zimbabwe © May 2005 12 # Strategic Strategic Initiative Action Plan Action taken by Action Performance Objective taken indicator by when Relations r ongoing signed and Committee jointly agreed. with Human -calendar of Rights & activities Legislation Committee 3) Obtain approval and initiate dialogue through . Litigate on Secretary and conclude Before repressive MOUs with each or groups of Secretary in end 2005 legislation NGOs for long term co- liason with Legal and operation. Education, thereafte -approved list of Ministry& r possible Faculty Liason ongoing. partners. (Advocacy), -signed International agreements Liason & Public -ongoing . To fight for the Relations and programmes. restoration and Human Rights & By end maintenance of 4) Develop programme of Legislation July 2005 public common activities to be Committee & confidence in the done by Law Society of Chairs thereafte judiciary and the Zimbabwe with identified recommending to r ongoing legal profession. organisations above. Council. -Programme Secretary document/calen dar & reports of

Prepared by Law Society of Zimbabwe © May 2005 13 # Strategic Strategic Initiative Action Plan Action taken by Action Performance Objective taken indicator by when ongoing activities. Complete review of - repressive legislation and workshops/semi identity sections or parts to nars & meetings be challenged, seek approval of LSZ Council for action and prepare or cause court Human Rights & papers to be prepared and Legislation pending cases then brief counsel. Committee and settlements leading to repeal To take public positions (via or amendment engagement, media, public of repressive criticism and if necessary legislation. litigation) in defence of -victims of human rights abuses Council Consistent -members of or the entire defence of judiciary judiciary and profession

2. Effective . Identify advocacy . Researching into and Legal Education, by end of Advocacy policy Advocacy areas & Develop an compilation of an Ministry& August, developed and advocacy policy of advocacy policy Faculty Liason 2005. adopted by the LSZ document on areas (Advocacy), Council by end relevant to the core- International of August, 2005. business of the Law Liason & Public Society. Relations

Prepared by Law Society of Zimbabwe © May 2005 14 # Strategic Strategic Initiative Action Plan Action taken by Action Performance Objective taken indicator by when Committee recommends to COUNCIL which considers and adopts By next Paper presented . Identify key drivers council for consideration in law making . Prepare a brief but [mid June and noting by process at every precise paper on the law Ministry 2005] council. stage. making process in the Representative with country indicating in Council annual responsible persons or report offices. identifyin g changes. [ongoing]

List of . Continuosly monitor Initially stakeholders for the law making Secretary & by end of and Calendar of process and make . Scheduling liason Legal Education, July 2005 meetings necessary and meetings with identified Ministry& and approved by timely intervention stakeholders in the Faculty Liason thereafte council from relevant advocacy areas (Advocacy), r in year to year. for purposes of co- International reports operation. Liason & Public and Relations reccs. to Committee jointly each

Prepared by Law Society of Zimbabwe © May 2005 15 # Strategic Strategic Initiative Action Plan Action taken by Action Performance Objective taken indicator by when with Human council Rights & meeting. Legislation Paper presented Committee for consideration By and noting by . Preparation of short August council. papers on pending or Human Rights & 2005. proposed legislation with Legislation appropriate Committee recommendation for Law Society Council to timely Regular and intervene. timely critiques, From press statement, . Seek and maintain August seminars or understanding with President & onwards where necessary Minister of Justice/AG for Deputy And litigation on or him to always seek input President of ongoing against pending from Law Society on all Society assisted Thereaft or proposed pending or proposed by Secretary and er and legislation as legislation. Chairs of Legal from well as Education, year to Ministry& year Faculty Liason (Advocacy), International Liason & Public Relations

Prepared by Law Society of Zimbabwe © May 2005 16 # Strategic Strategic Initiative Action Plan Action taken by Action Performance Objective taken indicator by when Committee and the Human Rights & legislation Written LSZ Committee as positions on . Influence Cabinet well as the By 30th each piece of committee on Legislation Ministry June legislation for in respect of Law Representative 2005 and use by council Society’s position on all in Council to hold hereafter leadership and proposed or pending meetings before ongoing. liason committee legislation. August 2005. and or parliamentarians Written positions of LSZ sent ahead of discussion of any pending legislation From List of by Council on June Parliamentarians . Influence Council to recommendations 2005 & & contact details parliament to provide bills on Human Rights ongoing and calendar of before they are debated & Legislation future meetings. Committee -Reports of 31 June consultative . Link with lawyers in Relevant 05 & meetings parliament and The Committees & ongoing -Reports at each Parliamentary Legal Secretariat. council meeting Committee of attended

Prepared by Law Society of Zimbabwe © May 2005 17 # Strategic Strategic Initiative Action Plan Action taken by Action Performance Objective taken indicator by when hearings and written papers presented - President/Deput y to invite them to a council Ongoing Report to council lunch and . Attend and make establish representations to calendar for . To be represented parliamentary portfolio future formal on the Law committees public gatherings. By31May Periodic report to Development hearings -Secretary, 05 council Commission. Human Rights &ongoing . Liaison with the Clerk and Committee & Counsel to Parliament. Legal Ed. Committee Reps. Reports By 13 Secretary June . To research into the Law assisted by 2005 Development Commission Human Rights & Act, make inquiries with legislation Commission chairperson Committee Decision by and or ministry and council and report to council. From 13 representations Secretary June 05 . To consider report on and

Prepared by Law Society of Zimbabwe © May 2005 18 # Strategic Strategic Initiative Action Plan Action taken by Action Performance Objective taken indicator by when current status vis ongoing representation and make Decision & appropriate -Initiated Reports or representations to Min Rep. On by end minutes of government for Council July 05 dialogue & representation. and representations . To decide on and thereafte establish short terms and r ongoing . Create awareness long term relationship -Ongoing and link with those and periodic consultation Reports of (NGO) who sponsor and participation in Law Council Initiated participation in legislation on LS Dev Commission. by 13 law dev. capacity to June regularly influence or 2005 presented at all challenge . Link with member in Law Council council meetings legislation Dev Commission and Council Meeting. formulation. share our thoughts from List of relevant time to time By 13 NGO’s, civic June bodies or bodies 2005 approved by Council council as well Network with NGO’s, civil meeting as minutes or society or any other body Human Rights record of involved in advocacy to Committee & periodic liason sponsor, support, influence Secretary meetings. or challenge legislation

Prepared by Law Society of Zimbabwe © May 2005 19 # Strategic Strategic Initiative Action Plan Action taken by Action Performance Objective taken indicator by when

Secretary in liason with relevant committees

. Advocate for . Conduct inquiry into President & By end Report to respect for rule of current statutory Deputy August Council law, independence composition and identify President, 2005 And decision of of the profession ways of getting direct Ministry council. and of the judiciary. representation on the Representative Judicial Service on Council and commission. The Secretary. President and By end of Deputy July 2005 Written letter or . Make appropriate & document sent representations to President & ongoing to minister of Minister of Justice and Deputy Justice and seek appropriate President I Report/Minutes legislative changes to assisted by of meeting or enable direct Secretary Meetings

Prepared by Law Society of Zimbabwe © May 2005 20 # Strategic Strategic Initiative Action Plan Action taken by Action Performance Objective taken indicator by when representation on the Judicial Service Commission and or statutory consultation of the Law Society in the appointment process for iitiated judicial officers and by July Report & conditions of service. 2005 minutes liason . Establish direct linkage President & meeting with Law Society deputy and members on the President. thereafte Commission. r ongoing.

By July Reports and 2005 minutes liaosn . Periodically make Law Legal Education, meeting Society members on Ministry& and Judicial Service Faculty Liason thereafte Commission aware of the Advocacy), r ongoing Law Society’s concerns International and or position on various Liason & Public issues relevant to the Relations appointments, Committee.

Prepared by Law Society of Zimbabwe © May 2005 21 # Strategic Strategic Initiative Action Plan Action taken by Action Performance Objective taken indicator by when performance of the Ongoing Liason meeting judiciary and conditions reports on of service. subject

Legal Education, . Place and keep judicial Ministry& service and judiciary Faculty Liason conditions on the agenda Advocacy), for the Ministry Liason International Ongoing meetings and advocate Liason & Public Reports, letters, for improvement and Relations statements regular review of Committee. conditions of service for the judiciary. President or . Consistently and publicly Deputy or defend the judiciary in Secretary on Ongoing general and members of advice of Council Appropriate the judiciary from court cases unjustified attacks and harassment through direct representations and or issuance of public Ongoing statements. Council on Reports, recommendation minutes, . Challenge any laws that of Human Rights representations threaten the & Legislative or public

Prepared by Law Society of Zimbabwe © May 2005 22 # Strategic Strategic Initiative Action Plan Action taken by Action Performance Objective taken indicator by when independence of the legal Committee statements profession and or of the defending judiciary. judiciary Legal Education, Ministry& . Respond timeously and Faculty Liason consistently through both Advocacy), engagement, International representations, protests Liason & Public Ongoing and public criticism to all Relations actions, utterances, Committee in pronouncements and or consultation with any legislation that Human Rights & Reviews threatens the Legislative submitted to independence of the legal Committee leaders of the profession and or of the bench. judiciary.

Ongoing Council on . Regularly evaluate the recommendation of performance of the Secretary & judiciary and share the Legal Education, Law Society’s position Ministry& Reports of various issues as well as Faculty Liason meetings and review with the leaders of Advocacy), correspondence the bench at various International

Prepared by Law Society of Zimbabwe © May 2005 23 # Strategic Strategic Initiative Action Plan Action taken by Action Performance Objective taken indicator by when levels. Liason & Public Relations Committee.

President & . To continue to engage Deputy senior judicial officers. President on arrangements by Secretary

3. Branding . To recast and . Design logo & adopt Council adopts & 13 June New logo strategy : enhance the image corporate colours. Secretary 05 New corporate Public of the LSZ implements colours Relations and image . Market the society’s Better image of building vision, mission and core Secretary with from LSZ values via website, assistance of JUNE 05, magazine, workshops, Legal Education, ongoing press and at LSZ Ministry& with conferences. Faculty Liason initial Advocacy), report at International year end Liason & Public and Relations thereafte Committee r New signage . Attend to signage in annually offices (exterior & Secretary

Prepared by Law Society of Zimbabwe © May 2005 24 # Strategic Strategic Initiative Action Plan Action taken by Action Performance Objective taken indicator by when interior) and society By year . To enhance, official letterheads and end Well advertised promote and curios. 2005 successful maintain a good Local Member annual image of the . Arrange high profile Associations By year tournament and society through Sponsored Charitable Golf & Finance end 2005 a reasonable charitable, tournament in Harare, Committee & & cheque corporate and Bulawayo, MUTARE and Legal Education, annually presented to social activities. GWERU. Ministry& thereafte chosen charities Faculty Liason r Advocacy), International Liason & Public Relations Committee Self funding annual profitable . Donate money to Specific public lecture deserving public causes. Finance By 1st series Committee in council of programme consultation with 2006 & (calendar) ex Jan Legal Education, ongoing 2006 onwards Ministry & Faculty Liason Advocacy), International Liason & Public Relations Better image for

Prepared by Law Society of Zimbabwe © May 2005 25 # Strategic Strategic Initiative Action Plan Action taken by Action Performance Objective taken indicator by when . To develop or partner in Committee. LSZ development of modules By & Income too on corporate governance Summer and run or participate in School in public lectures, Legal Education, Novembe workshops and seminars. Ministry& r 2005 Faculty Liason then Advocacy), ongoing International Liason & Public Relations Better image for . Seek or arrange Committee LSZ scholarship funding for in consultation with needy bright student for Finance, Tarriffs Year end- study of Law. & Admin. 2005 Committee Annually thereafte Finance r Committee in consultation with Legal Education, Better image for . Increase the profile and Ministry& LSZ value of Law Society Prize Faculty Liason by adding paid dinner Advocacy), Year end- and invite media to Prize International 2005 presentation. Liason & Public Annually Relations thereafte

Prepared by Law Society of Zimbabwe © May 2005 26 # Strategic Strategic Initiative Action Plan Action taken by Action Performance Objective taken indicator by when Committee. r

Finance Committee in consultation with Better image for . Participate in Media Legal Education, LSZ Awards by awarding a Ministry& -Effective special price for the best Faculty Liason Year end- implementation legal reporter of the year. Advocacy), 2005 of LSZ goals International Annually Liason & Public thereafte Relations r Committee -Better image for . Seek partnering with LSZ NGO’s representing -Effective interests of the Legal Education, Year end- implementation disadvantaged and the Ministry& 2005 of LSZ goals challenged through free Faculty Liason Annually training, trusteeship and (Advocacy), thereafte or lectures. International r -Better image for Liason & Public LSZ Relations -Effective pursuit . Offer to and regularly Committee. of human rights Participate in TV and 10 Dec Radio talk shows and Legal Education, 05 legal weekly advice Ministry& Faculty and column in local and Liason (Advocacy), annually -Prison visit

Prepared by Law Society of Zimbabwe © May 2005 27 # Strategic Strategic Initiative Action Plan Action taken by Action Performance Objective taken indicator by when national papers on all International Liason & thereafte reports aspects of the law. Public Relations r Committee.

Finance Committee . Commemorate Human & Legal Education, rights day and conduct Ministry & Faculty by year Better image for visits to prisons and Liason (Advocacy), end 2005 LSZ produce reports. International Liason & & Better internal Public Relations annually networking & Committee. thereafte team building . Have a Law Society day & r and a Law Society Fun/Sports day. Human Rights & By July o Free public advice Legislation 2005 and Better image for o Public Committee ongoing LSZ display/march thereafte & personal o Sports r contacts within o Cocktail/Dinner media sector Talks Legal Education, Ministry& . Develop and adopt Faculty Liason Start programme for annual (Advocacy), post June engagement of media International 2005 especially Editors and Liason & Public meeting reporters at social or Relations and formal functions of the Committee. regularly Public awareness society. thereafte of LSZ and

Prepared by Law Society of Zimbabwe © May 2005 28 # Strategic Strategic Initiative Action Plan Action taken by Action Performance Objective taken indicator by when President & r better image as Secretariat with defender of Rule assistance of of Law, Justice & Legal Education, Human Rights. Ministry& . Run adverts on the Faculty Liason By31Aug society’s position on (Advocacy), 05 and critical issues. International thereafte Liason & Public r -Approved Relations annually programme Committee. -Reports of breakfast Secretary meetings -Reports of public lectures . Adopt programme Decembe -Better image as . Conduct or participate in r 2005 defender of Rule business breakfast And of Law, Justice & meetings. annually Human Rights. . Conduct or participate in thereafte public lectures. r Year end dinners Secretary to annually & develop teamwork Programme for approval Secretary to co- ordinate

Prepared by Law Society of Zimbabwe © May 2005 29 # Strategic Strategic Initiative Action Plan Action taken by Action Performance Objective taken indicator by when . Organise and or implementation Year end coordinate year end with relevant and dinners for members. committee annually thereafte r Better teamwork within council & within Secretary with membership assistance of local member associations & . To organise activities Legal Education, ongoing [lunches, dinners, Ministry& -Better website cocktails, braais, parties Faculty Liason -More hits & dances) for members (Advocacy), and for councillors and or International members to meet Liason & Public socially, interact and Relations bond with other. Committee. By 31 July . Revamp law society The Secretary & Committee list website ongoing . Maintain Law Society website with links, to magazine, press page and member directory. Regular good . To put in place quality

Prepared by Law Society of Zimbabwe © May 2005 30 # Strategic Strategic Initiative Action Plan Action taken by Action Performance Objective taken indicator by when measures for the Secretary publication with assistance by the assisted by Legal By growing profession of indigent Education, 30June circulation members of the . To set up & maintain Ministry& 05 & figures. public and for strong SUB-COMMITTEE Faculty Liason ongoing effective legal aid to be Editorial Committee (Advocacy), Policy Document and access to justice for ordinary members for the Law society International of the public magazine. Liason & Public start by Relations 30June . Improve Magazine Committee. 05 Legal Aid content, quality and ongoing Scheme circulation. Council with annual review By Novembe . Develop and adopt policy r 2005 -Review & on the assistance by the Editorial recommendation . Properly Identify profession of indigent Committee By year s Law Society members of society assisted by end 2005 -Council decision Councillors Secretary & -Council . Develop and adopt an ongoing representations effective Legal Aid Scheme and seek funding for same. Discipline & By Ethics October Business Cards Committee 2005 for councillors. . Review current

Prepared by Law Society of Zimbabwe © May 2005 31 # Strategic Strategic Initiative Action Plan Action taken by Action Performance Objective taken indicator by when government pro-deo legal assistance scheme and Human Rights & make appropriate Legislation representations for committee Councillor profile improvement web page by SADC 2005 Human Rights & AGM legislation . Print Law Society Committee business cards for all councillors either on the reverse side of their own By 31 cards or on separate July cards & ongoing Secretary . Setting up a web page on assisted by society website giving Finance councillor profiles. Committee

Legal Education, Ministry& Faculty Liason

Prepared by Law Society of Zimbabwe © May 2005 32 # Strategic Strategic Initiative Action Plan Action taken by Action Performance Objective taken indicator by when (Advocacy), International Liason & Public Relations Committee.

4. Financial . To increase revenue . Properly budget and Finance By Good budget sustainabi levels, improve cost estimate income and Committee with Septemb lity recovery and expenditure assistance of er reduce expenditure. increases/variations for Secretary 2005and following year and fix thereafte competitive rates of r member contributions annually annually. Reduction of Secretary costs . Effective cost recovery Immediat for all member services. e and ongoing Council on joint Recovery of . Align fines system to cost recommendation of By Aug05 costs of disciplinary process to Secretary & recover costs. Discipline & Ethics Committee & Finance . Charge or recover Committee By revenue growth competitive rates for Law August

Prepared by Law Society of Zimbabwe © May 2005 33 # Strategic Strategic Initiative Action Plan Action taken by Action Performance Objective taken indicator by when Society magazines and Secretary & 2005. directories. Finance Committee remove pressure . Introduce sponsored or By July on recurrent self funding Continuing Finance 05 exp. budget Legal Education. Committee in consultation with Legal Education, Ministry & Faculty Liason Advocacy), International income . Develop and sell training Liason & Public generation & programmes to the Relations By July image building corporate world. Committee 2005

Finance Committee in consultation with Legal Education, Ministry & Faculty Liason . Establish a Law Society Advocacy), well stocked shop to sell mementoes, International By Aug shop magazine, t-shirts and Liason & Public 05 other appropriate Relations memorabilia / souvenirs. Committee

Prepared by Law Society of Zimbabwe © May 2005 34 # Strategic Strategic Initiative Action Plan Action taken by Action Performance Objective taken indicator by when

. Market shop & produce & well known shop carry merchandise to CLE Secretary with By July income Workshops and Summer Finance 05 generation School Committee.

. Expand the market for growing the magazine s well as By July circulation & advertising revenue. Secretary with 2005 growing income Finance . To protect, Committee. maintain and . Establish a charge for improve the resource centres. By Aug05 Cost recovery. viability and Magazine welfare of Editorial Sub- members. . Establish a Members Committee club/bar. By Nov05 Income generation & . Regular review of tariffs Ongoing Team Building Finance Updated tariffs . Negotiate for special Committee. Ongoing benefits and programme Schedule of for profession. benefits Ongoing . Educate members on Finance business management Committee. Calendar & and new trends in reports of

Prepared by Law Society of Zimbabwe © May 2005 35 # Strategic Strategic Initiative Action Plan Action taken by Action Performance Objective taken indicator by when business. Finance Ongoing Seminars Committee. . To take steps to monitor erosion of or threats to Finance Timely muilt- member reserved work and Committee. structured to defend the profession. responses to threats. Finance Committee.

Council, Secretary and all Committees

5. Establish . . Build business case to Secretary with by 31July Proposal ment of source for donor funding. Legal Education, 2005 document Regional Ministry & (provincial Faculty Liason ) Resource Advocacy), centres International Liason & Public Relations Committee. . Establish relationship with Initiated

Prepared by Law Society of Zimbabwe © May 2005 36 # Strategic Strategic Initiative Action Plan Action taken by Action Performance Objective taken indicator by when other resource centres:- by 31 Agreement to Legal Resources Secretary in July 05 sublet space in Foundation regional consultation with existing libraries centres, UZ Library, Legal Education, or centres Women Legal Resources, Ministry & etc. Faculty Liason Advocacy), International Liason & Public Relations Committee. By . Current material to be June05 Material copied and distributed to delivered to other regional centres Secretary councillors in Regions . Acquire materials: – end July computers, books, cd- 05 Materials for all roms, journal, subscribe Secretary & centres to other magazines. Finance Committee . Establish and maintain an By March LIBRARY internet café, ordinary 2006 & FACILITY library & electronic library Secretary with ongoing Secretary & Finance Committee & Legal Education,

Prepared by Law Society of Zimbabwe © May 2005 37 # Strategic Strategic Initiative Action Plan Action taken by Action Performance Objective taken indicator by when Ministry & Faculty Liason Advocacy), . Develop own conference International By mid facilities. Liason & Public 2006 & -FACILITY Relations ongoing -Income Committee -Cost saving

. Establish regional Law Secretary & By year Society office in Finance end Office Opens Bulawayo. Committee

Secretary & Finance Committee 6. Influence . Active SEEK AND ENSURE Secretary & By year Councillors sit on the quality representation on -direct council representation Legal Education, end both boards of legal the Council for on both bodies. Ministry & education Legal Education Faculty Liason in the and Council for Advocacy), country Judicial College. International Liason & Public Relations Committee.

Prepared by Law Society of Zimbabwe © May 2005 38 # Strategic Strategic Initiative Action Plan Action taken by Action Performance Objective taken indicator by when . Request delegation of By Request by statutory training August council . Partner with the responsibility and funding Secretary & 2005 Agreement Council for Legal to the society. Legal Education, then Material Education and other . Sign memorandum Ministry & ongoing related legal . Jointly develop material Faculty Liason training bodies with and curriculum for CLE. Advocacy), regards to their International statutory training Liason & Public obligations. Relations . Make representations to Committee. Reports on issue government through By July or papers Minister of Justice. 2005 and submitted . Advocate for President & annually sustainable Legal Education, before government Ministry & gvt. funding for the Faculty Liason Budget. Council for Legal Advocacy), Education International Liason & Public . Make representations in Relations general to find our areas Committee. Report of action of possibility By & reply July”05

. Advocate for the President study of law at assisted by &

Prepared by Law Society of Zimbabwe © May 2005 39 # Strategic Strategic Initiative Action Plan Action taken by Action Performance Objective taken indicator by when Ordinary level and Legal Education, Advanced level Ministry & education Faculty Liason (Advocacy), . Seek to and actually International Nominations participate in relevant Liason & Public submitted examination council. Relations By 31 (submit names) Committee. May 2005

President assisted by & Legal Education, Funding . Partner with NGO’s to Ministry & Study report develop model curriculum Faculty Liason Model curriculum and seek funding for pilot (Advocacy), By Oct Submission to training of trainers, International 05 gvt. library resources and Liason & Public recommend curriculum Relations review to incorporate the Committee. study of law.

Secretary assisted by Legal Education, Ministry &

Prepared by Law Society of Zimbabwe © May 2005 40 # Strategic Strategic Initiative Action Plan Action taken by Action Performance Objective taken indicator by when Faculty Liason (Advocacy), International Liason & Public Relations Committee.

7. To be an . Improve staff . Develop Job Descriptions Council for 31May05 Job description & employer conditions of for staff at all levels. Secretary Organisational of choice service. Secretary for the Structure with within rest Functions&Mand legal ates services . To adopt a by sector comprehensive policy or June05 Policy document policies on staff benefits Council on Council and incentives with recommendation of significant Finanance review/improvement Committee [including policy on sfaff dev & staff loans] -by 31 -Approved . Evaluate human May Organogram resources needs and Secretary 2005 -appointments recruit adequate assisted by - appropriate personnel Finance 30June05 and regularly review and Committee maintain same thereafter.

Prepared by Law Society of Zimbabwe © May 2005 41 # Strategic Strategic Initiative Action Plan Action taken by Action Performance Objective taken indicator by when Adopted system Evaluation . Develop and adopt and By July reports implement a performance 2005 management system for Council on then staff. recommendation of ongoing Secretary & Finance Committee based Policy document on CONSULTANT . Establish a staff report By Aug05 development policy.

Council on Resolution recommendation of Survey . Adopt pay policy targeted Secretary or By Document at paying at upper Finance June05 quartile Committee and ongoing Council based on Finance Survey report Committee document . Participate in annual recommendations June salary surveys and or from Consultant 2005-05- consult relevant experts Report 20 and on appropriate ongoing Adjusted Salaries remuneration levels. Table

Prepared by Law Society of Zimbabwe © May 2005 42 # Strategic Strategic Initiative Action Plan Action taken by Action Performance Objective taken indicator by when Finance Committee Ongoing review . Adjust salaries to match June the correct levels 2005-05- recommended by current 20 Report of survey or consultants. council proposals and and agreement. Council acting on ongoing Finance . Seek Compensation Fund Committee Support in Short to JUNE 05 recommendations Medium Term in respect of remuneration and benefits for staff. President assisted by Finance Committee

8 Improvem . Improvement of the Develop, review and adopt Council on June Policy document ent in Law Society policy documents in respect recommendation 2005 governanc governance. of mandate, structure, from The

Prepared by Law Society of Zimbabwe © May 2005 43 # Strategic Strategic Initiative Action Plan Action taken by Action Performance Objective taken indicator by when e procedures and governance President, of Society with clear lists of Deputy functions [terms of President & reference] for all organs and Committee all positions as well as Chairs. committees. Review Reports Every Regular evaluation of the half year Committee structure, Council on and leadership, effectiveness, recommendation every composition or terms of from The year end reference. President and Report & Deputy Recommendatio President & By Aug05 ns Committee Conduct study on leadership Chairs. models in other society and Decision make appropriate The President & By Aug05 recommendations Deputy President & Orientation Pass appropriate decision on Committee -by Nov material policy changes. Chairs 05 Programme -within 1 Develop an induction and Council. month of orientation programme for election new Councillors of new

Prepared by Law Society of Zimbabwe © May 2005 44 # Strategic Strategic Initiative Action Plan Action taken by Action Performance Objective taken indicator by when Secretary councillor assisted by Legal s Education, Report of Ministry & induction or Faculty Liason ongoing orientation (Advocacy), workshop Conduct orientation for new International councillors. Liason & Public Relations -Programme/ Committee. ongoing Calendar -conference Programme for Continuing -President & report and leadership/managerial Deputy assisted materials development for Councillors by Secretary . Local, Regional, Progress Reports International Conference/Workshop attendance and travel -President & . Attachment or working Deputy to visits to other determine jurisdictions attendance . Exchanges and or -Secretary & reciprocal visits Relevant . Properly plan . International linkages Committee to affairs of council and liason via e-mail or develop and and be guided by twinning maintain plans. . International travel, relationships & At least New Strategic

Prepared by Law Society of Zimbabwe © May 2005 45 # Strategic Strategic Initiative Action Plan Action taken by Action Performance Objective taken indicator by when attendance and funding. 6 months Plan participation at and before presentation of papers the on Zimbabwe. expiry of current . To review strategic plan plan to ensure proper implementation of plan

Adverts initiated Presentations. June Council with help 2005 & of Secretary who thereafte . To market the Society’s places item on r ongoing Strategic Plan to agenda and Report and members, stakeholders, reports on recommendation . Review of partners and to donors. progress based on By year s. adequacy of Legal Committee/respon end 2005 Practitioners Act sible persons’ . and regulations . To timeously adopt a new reports. Plan at the conclusion of Code of Conduct. current Plan. By year Secretary end 2005

. Examine Act and Regulations, consult

Prepared by Law Society of Zimbabwe © May 2005 46 # Strategic Strategic Initiative Action Plan Action taken by Action Performance Objective taken indicator by when members generally and affected members specifically, regional & President and Faster turn international Deputy organise By end around time for survey[comparative Strategic Review 2005 and disciplinary study] and Planning ongoing cases. Workshop

Discipline & . Continue to . Finalise Code of conduct Ethics effectively regulate Committee in and control the consultaion with profession and Human Rights & retain public trust Legislation By end of Faster turn and respect. Committee 2005 and around time for ongoing client compensation.

Council on . Constantly monitor the recommendation quality of training for of Discipline & By Aug legal practitioners and Ethics 2005 & Recommendatio agitate for or recommend Committee in thereafte ns & council changes. consultaion with r ongoing decisions Human Rights & Legislation ongoing Committee

Prepared by Law Society of Zimbabwe © May 2005 47 # Strategic Strategic Initiative Action Plan Action taken by Action Performance Objective taken indicator by when . Improve disciplinary Timeley process and apply by Compensation consolidated Code of August Conduct Legal Education, 05 and Report of spot Ministry & ongoing audits/checks Faculty Liason & Decisions on . Improve compensation (Advocacy), cases turnaround time. International ongoing Liason & Public Interim orders & . Undertake outstanding Relations suspensions. spot checks and Improve Committee. regulation of trust accounting through spot Council assisted checks by both Secretary & Discipline & . Timely intervention in Ethics troubled practices. Committee.

Council and Compensation Fund Trustees Secretary

Council on advice

Prepared by Law Society of Zimbabwe © May 2005 48 # Strategic Strategic Initiative Action Plan Action taken by Action Performance Objective taken indicator by when of Secretary or Discipline & ethics Committee

LAW SOCIETY OF ZIMBABWE “COMMITTED TO JUSTICE

Prepared by Law Society of Zimbabwe © May 2005 49 AND THE RULE OF LAW”

THE END

Prepared by Law Society of Zimbabwe © May 2005 50