State of California s77

STATE OF CALIFORNIA JACK SCOTT, CHANCELLOR CALIFORNIA COMMUNITY COLLEGES CHANCELLOR’S OFFICE 1102 Q STREET SACRAMENTO, CA 95811-6549 (916) 445-8752 HTTP://WWW.CCCCO.EDU

February 23, 2012

MEMORANDUM

TO: EOPS and CARE Directors/Coordinators

FROM: Cheryl Fong, Interim State Coordinator, EOPS and CARE Programs

SUBJECT: Notification of 2011-2012 CARE Reallocated Funds Awards

Synopsis: I am pleased to announce that $36,925 has been reallocated and subsequently awarded to forty-two CARE programs statewide. The funds will augment educational support services to assist academically underprepared, welfare-dependent, single parent students served by EOPS/CARE programs in the California Community Colleges system during FY 2011-2012. All CARE reallocated funds must be expended specifically for direct assistance and services for eligible students and reported under Object Codes 7000(B) and 7000(C). Due to increased student financial need for assistance, over $480,000 in requests for CARE reallocated funds were submitted to the Chancellor's Office for funding consideration.

The reallocated funds are awarded as a one-time budget augmentation to the college CARE program for the current fiscal year and will not affect the program’s base allocation to determine future funding. The augmentation will be reflected in the FY 2011-2012 second principal apportionments report (P2).

CARE programs may encumber FY 2011-2012 CARE reallocated funds for summer session grants and direct assistance awarded to eligible students if the college: 1) receives a written authorization to do so from the Chancellor’s Office; 2) issues award letters to eligible students dated on or before June 30, 2012; and 3) disburses CARE grants and assistance to eligible students on or before June 30, 2012.

CARE programs may expend FY 2011-2012 funds, including awards for reallocated funds, through June 30, 2012; no encumbrances will be permitted beyond this date. Carryover of categorical program funds from one fiscal year to the next is strictly prohibited.

Response Requested/Date: Colleges awarded CARE reallocated funds will report the one-time augmentation in the 2011-2012 CARE Final Expenditure Report by utilizing the Student Services Automated Reporting for Community Colleges (SSARCC) system. The Chancellor’s Office SSARCC Project Team is offering training to campus program staff with regard to the reporting of reallocated funds and final expenditure reports at the upcoming EOPS/CARE Statewide Technical Assistance Training in Sacramento on Tuesday, March 13, 2012.

Contact: Questions pertaining to the CARE program and reallocated funds awards may be directed to Cheryl Fong, Interim State Coordinator, EOPS and CARE Programs, at e-mail [email protected] / telephone (916) 323-5954 – and Kelly Gornik, EOPS/CARE Specialist, at e- mail [email protected] / telephone (916) 323-4281.

cc: Superintendent-Presidents Chief Student Services Officers Chief Business Officers Supervising Administrators of EOPS Fiscal Year 2011-2012 CARE Reallocated Funds Awards

College Purpose Award Alameda Grants $ 883 Allan Hancock Child care, school supplies $ 884 Antelope Valley Grants $ 884 Bakersfield Grants $ 883 Berkeley City Grants/academic $ 883 Canada Grants $ 884 Cerritos Grants/study time child care $ 883 Citrus Grants $ 883 Cosumnes River Textbooks $ 883 Crafton Hills Grants/child care $ 884 Cuesta Textbooks $ 883 Cuyamaca Grants $ 883 Cypress Grants/educational, grants/child care for exempts $ 884 Desert Grants, gas cards $ 884 Diablo Valley Grants/study time child care $ 883 Evergreen Valley Grants, meal tickets $ 884 Fresno City Grants $ 884 Gavilan Gas cards, grants/auto repair $ 883 Imperial Valley Textbooks, bus passes $ 884 Los Angeles Harbor Grants $ 883 Los Angeles Mission Grants/textbooks/school supplies $ 883 Los Angeles Valley Grants $ 884 Los Medanos Grants, meal tickets $ 884 Modesto Grants and services $ 884 Moorpark School supplies $ 883 Mt. San Antonio Grants $ 884 Mt. San Jacinto Grants/child care $ 883 Napa Valley Grants $ 883 Ohlone Meal tickets $ 700 Orange Coast Meal tickets $ 884 Porterville Grants $ 884 Redwoods Grants $ 884 San Diego City Grants $ 883 San Diego Mesa Grants and services $ 884 San Jose City Meal tickets, gas cards $ 884 Santa Barbara City Textbooks $ 883 Santa Monica Grants $ 883 Santa Rosa Grants/child care $ 884 Santiago Canyon Meal tickets, transportation, school supplies $ 884 Sequoias Textbooks/workbooks $ 883 West Valley Grants, transportation $ 884 Yuba Grants $ 884 TOTAL $ 36,925