Role: HR Assistant

Location of Employment 63-66 Amiens Street, Dublin 1

Job Title HR Assistant

Reporting to HR Executive

Contract 1 Year Fixed Term Contract

Salary €24,195 - €32,512 Please note the maximum point for recruitment is €28,732

Probation 6 month

Hours Monday to Friday 9am – 5pm

Leave 22 days (+closed 3 designated days Christmas week)

Clúid Housing (Clúid) is a not-for-profit organisation with a vision of a society where everyone has a great place to live. Clúid achieves this through its mission of providing quality housing and services which enable residents to create homes and thriving communities. Clúid has 122 staff to ensure that it has the capacity to meet this mission. To date Clúid has provided 4,924 properties to low income families and single people in housing need all over Ireland.

This is an exciting opportunity for a HR Assistant to join a listed Great Place to Work company, you will work in a small HR team and provide support on a variety of HR administration and other administrative duties including preparation of contracts, responding to HR queries, maintaining employee records and more. You will need to have excellent attention to detail, a proven track record of strong administration skills and a proactive and professional approach to work. Role: HR Assistant

Role Overview: The HR Assistant will provide back-up administration services on a planned basis to members of the HR Team and assist in delivering the HR Workplan.

Reporting to: HR Executive

Key responsibilities Recruitment  Responsible for coordination of Recruitment Campaigns in conjunction with Departmental Managers and HR – which will involve advertising of vacancies, setting up interviews, offering position, tracking & monitoring of references and contracts and any relevant recruitment correspondence  Tracking, recording and preparing reports on vital Recruitment Statistics

Time Management System and Personnel Files  Responsible for upkeep of all attendance records and other relevant information.  Responsible for preparing reports from the database regarding attendance i.e. sick leave  Updating of Personnel files i.e. ensuring constant workflow on files - maintaining medical certificates, performance appraisals, returned contracts, references into the personnel file  Updating of the staff list on a frequent basis i.e. change of addresses, starters, leavers in conjunction with the HR Executive

Payroll  Assist in the timely preparation and completion of payroll and ensure any queries in relation to payroll are followed up and responded to in a timely manner in conjunction with the HR Executive  Answering general queries to HR and Payroll in conjunction with HR Executive

Training  Scheduling & arranging in house and external training

HR Administration  Providing back up administration services on a planned basis to members of the HR Team  Responsible for minute taking at meetings as required  Responsible for preparing reports from the Time Management System regarding attendance i.e. sick leave, headcounts, probation reviews etc. where applicable

Health & Safety  In conjunction with the HR Executive ensure staff have the required PPE to carry out their roles in a safe manner

Corporate Responsibilities  Ensure all activity is aligned to Clúid’s values and contributes to the mission of supporting the development of thriving communities  Adhere to all Clúid policies and procedures at all times  To exercise discretion at all times  To fulfil all care and high standards regarding both Clúid’s and your own health and safety obligations

Fleet Management  Managing the Fleetmatics system in conjunction with the Director of HR

General  Attend/Request training appropriate to your role  To positively promote the Association in all activities  Any other duties which are consistent with your role

Key competencies required in the role  Customer care management  Commitment  Company focus  Innovation & Change Management  Influencing and negotiation skills  Team Work  Leadership skills

Person Specification Key Skills Essential Desirable Candidates will be shortlisted on the basis of illustrating in their application that they fulfil the following criteria. Examples that demonstrate the ability to fulfil the criteria should be included as well as the above competencies. Education / Qualifications Essential Desirable  Qualification in a HR related field   Degree in HR   Professional qualification e.g. CIPD  Knowledge / Skills Essential Desirable I.T skills –to intermediate level   Proven track record of strong administration skills   Ability to prioritise and multi task   Attention to detail  Experience Essential Desirable  A minimum of two years’ work experience  Clúid’s Values are: Professionalism: Clúid drives up standards through a commitment to high-quality services, continuous improvement and investment in its people. Innovation: Clúid works at the forefront of the sector, focusing on solutions and innovating in a constantly changing Ireland. Respect: Clúid’s work is underpinned by a mutual respect and trust between customers, staff and managers. Clúid listens to and learns from its customers and staff and recognises those staff who go the extra mile. Collaboration: Clúid values partnerships in achieving the best outcomes. Clúid is open, co- operative and easy to do business with. Sustainability: Clúid ensures that all its activity is socially, financially and environmentally sustainable.

Our vision for service delivery at Clúid is that residents are able to say: That I have a comfortable home and Clúid help me if I have a problem I am treated fairly & equitably I have choice I am dealt with quickly & correctly