Children S Services Advisory Board Secretary

BROWARD COUNTY BOARD OF COUNTY COMMISSIONERS CHILDREN’S SERVICES ADVISORY BOARD Meeting Date REGULAR BOARD MEETING MINUTES December 18, 2015 Time Called to Order: Time Adjourned: Location: Minutes By: 115 S. Andrews Avenue, A337 LET 9:10 a.m. 11:04 a.m. Fort Lauderdale, FL Members Present Members Absent Other Participants Jarvis Brunson, Secretary Carmen Jones Staff: Cassandra Evans Linda Raybin, CSA Kim Gorsuch Scott Silverman, CSA Commissioner Dale V.C. Holness Linda Thompson, CSA Robert Mayersohn Audrey Millsaps County Attorney: Nora Rupert Sharon Thorsen Laurie Sallarulo, Vice Chair Dan Schevis, Chair Guests: Joel Smith Regenia H. Walker, Civil Citation Section Barbara Stuart (via telephone) Tamica Gaynor, Civil Citation Section Lidia Wallace

Status/ Due Item Action/Discussion/Recommendations Staff Date Responsible 1. Call to Mr. Schevis, Chair, called the meeting to order at 9:10 a.m. Order Mr. Schevis announced that since a quorum was not present and the meeting was both a business meeting and workshop, he would revise the order of agenda items and begin with items that do not require a vote.

2. Chair’s Mr. Schevis shared information about One Community Partnership 2 (OCP2). Report The Leadership Council has not met since the previous CSB meeting. It is scheduled to convene next on January 28, 2016. Mr. Smith requested to receive a master schedule of OCP 2 committee meetings.

Commissioner Holness arrived at 9:13 a.m.

3. Roll Call At the request of the Chair, Ms. Raybin called the roll and a quorum was established with seven members present.

4. Approval of Ms. Evans moved and Ms. Rupert seconded to approve the minutes from the Minutes Children’s Services Advisory Board (CSB) meeting held on November 20, 2015. MOTION PASSED

Ms. Wallace arrived at 9:15 a.m.

Approved CSB Minutes – December 18, 2015 Page 1 5.Proposed Commissioner Holness presented the proposed amendment to the CSB Amendment to Bylaws to change the maximum terms an officer could serve in the same CSB Bylaws office from two consecutive two-year terms to three consecutive two-year terms.

Commissioner Holness stated that at the November CSB meeting, there was discussion about the number of terms for which officers serve. Commissioner Holness, Ms. Rupert and other members had indicated that there are times when it is important for an officer to serve for more than two, two-year terms, especially when continuity would best serve the CSB’s purpose and needs. CSB members had expressed interest in amending the Bylaws.

Ms. Sallarulo arrived at 9:17 a.m.

Commissioner Holness reminded the CSB that at the previous meeting, the CSB had passed a motion to ask the County Attorney’s Office to develop language for an amendment to the Bylaws to allow a maximum of three, consecutive two-year terms for CSB officers. Subsequent to the meeting, Ms. Thorsen drafted a proposed amendment with this language, which was included in the package of materials for the meeting.

Commissioner Holness stated that unless there were questions or further discussion by the CSB, the next step in the process would be a vote on the proposed amendment at the CSB meeting scheduled for January 15, 2016.

Mr. Brunson arrived at 9:22 a.m. Ms. Rupert raised the issue of attendance requirements for the CSB. She indicated that there are situations that are not currently considered as excused absences that should be reconsidered. Mr. Mayersohn concurred and indicated the nature of the reason for an absence and the purpose of the CSB also need to be considered.

Ms. Stuart joined the meeting via telephone at 9:24 a.m.

Ms. Raybin clarified that attendance is not addressed in the CSB Bylaws. The CSB follows the requirements for all County advisory boards. Those procedures are disseminated and overseen by the Office of Intergovernmental Affairs and Professional Standards.

Mr. Schevis asked Ms. Thorsen to discuss how to address an issue or procedure that is not under the purview of the CSB. Ms. Thorsen indicated that staff could be asked to communicate issues raised by the CSB with Administration. Commissioner Holness commented that the CSB could also communicate information to the Commission. He indicated it would be helpful to be specific.

Ms. Raybin commented that issues raised from the CSB as an advisory board would need to be a result of discussion and vote by the CSB.

Commissioner Holness moved to establish an ad hoc committee of the CSB to review the Bylaws. He suggested that Ms. Rupert and Mr. Mayersohn

Approved CSB Minutes – December 18, 2015 Page 2 serve on the committee with other interested members. Following further discussion, he tabled the motion. Ms. Rupert moved and Commissioner Holness seconded to establish an ad hoc committee as needed to discuss issues raised about attendance requirements. MOTION PASSED. 6. Nominating Commissioner Holness, Nominating Committee Chair, presented the Committee committee report. The Nominating Committee met on December 7, 2015, Report with Ms. Millsaps and Ms. Gorsuch in attendance in addition to Commissioner Holness. Commissioner Holness reported that Mr. Schevis had attended in an ex-officio capacity as the CSB Chair, but he left the room after asked if he would be willing to be considered to serve another term as CSB Chair. Commissioner Holness stated that initially Mr. Schevis had indicated he would not serve again, but at the request of the committee he reconsidered.

Commissioner Holness reported that the Nominating Committee unanimously approved a motion that the following CSB members be presented as officers for 2016:

Daniel Schevis - Chair Joel Smith - Vice Chair Cassandra Evans - Secretary

Since there were no nominations from the floor, Ms. Rupert moved and seconded by Ms. Sallarullo to accept the slate of CSB officers for 2016 as presented and move forward to elect officers at the January CSB meeting. MOTION PASSED

7. Civil Mr. Schevis welcomed both Ms. Regenia Walker, Human Services Section Citation Manager, and Ms. Tamica Gaynor, Child/Family Resource Specialist, to Updates provide an update on the Civil Citation Program.

Ms. Walker provided a brief overview of progress. As recommended by the CSB, funds from Children’s Services Administration (CSA) partially support the Civil Citation Program. Similar to other CSA focus areas, the Civil Citation Program also provides annual dashboard data. Ms. Gaynor presented dashboard data on the Civil Citation Program. The dashboard summary information showed that the Broward County Civil Citation Program has grown since its inception in FY 13. In FY 15, 1,080 youth were served. It has exceeded the number of youth targeted each year. In addition, the number of participating police departments has also increased.

Ms. Gorsuch arrived at 9:54 a.m.

Ms. Gaynor reported that recidivism data sent in advance of the meeting reflected data for part of the year, and the information was updated in her presentation to provide a full year of information. Of the youth who successfully completed the Civil Citation Program in FY 14, 98% did not re- offend 12 months later. The data demonstrate a very low recidivism rate. Ms. Raybin stated that she would send the CSB an updated dashboard on the Civil Citation Program that includes the annual recidivism data reported.

Commissioner Holness and Ms. Rupert requested information on the

Approved CSB Minutes – December 18, 2015 Page 3 municipalities that are not currently participating in the Civil Citation Program. Mr. Smith asked about the reasons youth are not referred to the Civil Citation Program (as displayed in the graphic that included number of youth not issued a Civil Citation, but eligible and arrested). Ms. Gaynor indicated the specific reasons are not known. Ms. Gorsuch was interested in the agencies to which youth are referred. Many of the youth are referred to agencies funded by the Children’s Services Council (CSC) to address youth at risk for deeper involvement in the Juvenile Justice system including Harmony Development Center, Henderson Behavioral Health, Memorial Healthcare System and others.

Commissioner Holness indicated that it is important to promote public awareness of the Civil Citation Program’s cost savings for taxpayers in addition to the impact it has on the youths who are served. 8. Committee Ms. Millsaps, Committee Chair, reported that the Needs Assessment Updates Committee convened on Dec. 9, 2015, with the following members in attendance: Mr. Smith, Mr. Schevis, Ms. Stuart and Mr. Mayersohn in addition to Ms. Millsaps.

Ms. Millsaps reported that the committee finalized its 2016 meeting schedule. The Needs Assessment Committee meetings will be held on the first Wednesday of the month at 9:00 a.m. (instead of the second Wednesday). She encouraged CSB members to attend, and indicated that staff will continue to provide meeting notifications to CSB members.

Ms. Millsaps reported that the primary agenda item for the meeting was a review of FY15 dashboard data. She reminded the CSB that in November 2013, the CSB approved the evaluation plan for the Strategic Plan developed by the CSB for the period from FY 14-16. The evaluation plan indicated that data on programs for the previous fiscal year would be presented to the CSB in December after the close of the fiscal year on September 30th. When the evaluation plan was approved, the CSB Chair requested the Needs Assessment Committee to review the evaluation data before it is presented to the full CSB.

The evaluation plan uses a Results Based Accountability framework to provide information in the following areas:

 How much did we do?  How well did we do it?  Is anyone better off? Ms. Millsaps reported that at the conclusion of its review of the dashboard data, the Needs Assessment Committee recommended that it be presented to the full CSB, and materials were included in the information sent to the CSB in advance of the meeting. Ms. Millsaps asked Ms. Raybin to present the dashboard data. Ms. Raybin reviewed the dashboards for Special Needs, Behavioral Health, Independent Living and System of Care. She stated that contracts initiated before FY 14 are not included because they predate the timeframe for the Strategic Plan. During the presentation of the Special Needs dashboard, Ms. Sallarulo asked about the Summer Behavior Modification program. Ms. Raybin reported it

Approved CSB Minutes – December 18, 2015 Page 4 has continued and is well utilized. This program is an example of braided funding. The County provided funding for Behavior Modification services for eligible children with special needs in the setting of a summer recreational program. As a result, CSC was able to use its funds to add slots to its summer program for children with special needs. Ms. Sallarulo asked that staff explore with CSC whether a similar program during the school year is needed. Following the presentation, Ms. Millsaps reported that the next Needs Assessment Committee was scheduled for January 6, 2016. Special Needs Advisory Coalition (SNAC) - Mr. Mayersohn reported that SNAC had met on December 3, 2015. There were program presentations on Canine Assisted Therapy and a car wash business that hires adults with Autism.

Mr. Mayersohn also commented that the Tween SNAC Committee is again planning a Resource Fair at Ramblewood Middle School. In addition, he reported that the 6th Annual Teens’ Transition to Life Summit on October 17, 2015, was highly successful. The next SNAC meeting is scheduled for February 4, 2016. 9. CS Admin- The report was deferred. istrator’s Report 10. Public There was no public comment. Comment 11. Good of Mr. Smith commented that it would be important to promote attendance at the Order CSB meetings by providers and other funders. Ms. Raybin indicated that the meeting schedule and materials are posted on the Children’s Services Administration webpage, and staff will explore other ways to promote awareness of the meetings by stakeholders. 12. Adjourn- The meeting was adjourned at 11:04 a.m. ment The next meeting of the Children’s Services Advisory Board is scheduled for January 15, 2016 at 9:00 a.m. These minutes were approved at the Children’s Services Advisory Board meeting dated January 15, 2016 as certified by

______Jarvis Brunson Children’s Services Advisory Board Secretary

Approved CSB Minutes – December 18, 2015 Page 5