CS-214 Position Description Form s22

CS-214 Position Code Rev 11/2013 1. State of Michigan Civil Service Commission Capitol Commons Center, P.O. Box 30002 Lansing, MI 48909 POSITION DESCRIPTION

This position description serves as the official classification document of record for this position. Please complete this form as accurately as you can as the position description is used to determine the proper classification of the position.

2.Employee’s Name (Last, First, M.I.) 8.Department/Agency MDOC BUREAU OF HEALTHCARE

3.Employee Identification Number 9.Bureau (Institution, Board, or Commission) HEALTHCARE

4.Civil Service Position Code Description 10.Division GNOFAST JACKSON HEALTHCARE OFFICE

5.Working Title (What the agency calls the position) 11.Section GENERAL OFFICE ASSISTANT 5-7

6.Name and Position Code Description of Direct Supervisor 12.Unit Elizabeth Turner, STATE ADMIN. MANAGER (15) –

7.Name and Position Code Description of Second Level 13.Work Location (City and Address)/Hours of Work Supervisor Vacant. HEALTHCARE ADMINISTRATOR JACKSON HEALTHCARE OFFICE 4000 COOPER ST. JACKSON, MI 492014 14. General Summary of Function/Purpose of Position This position will assist the State Administrative Manager with administrative duties pertaining to the Medicaid expansion program. This person will also be working with the out stationed eligibility specialists contracted from the Michigan Dept. of Human Services in the process of determining Medicaid eligibility for inmates and parolees. This includes but is not limited to locating and obtaining medical records, tracking information via databases, sorting daily mail, and communicating with medical social workers on cases.

15. Please describe the assigned duties, percent of time spent performing each duty, and what is done to complete each duty. List the duties from most important to least important. The total percentage of all duties performed must equal 100 percent.

Duty 1 General Summary of Duty 1 % of Time 50 Locate and obtain copies of offender medical records as identified by manager, prepare packets of offender medical records for submission to Department of Human Services Medical Review Team

Individual tasks related to the duty.  Utilize the CHAMPs program to see if inmate/parolee already has Medicaid  Utilize NextGen if needed for assistance in looking up and inmates medical history  Utilize OMNI and other MDOC computer programs to process these requests.  Create and track all information on a database  Prepare any other documentation related to the application process as requested.  Process Medicaid cards as they come into the Jackson Healthcare Office. Track and make sure they are sent to the appropriate records office for processing.

Duty 2 General Summary of Duty 2 % of Time 30 Provide administrative support to out stationed DHS workers regarding birth certificates.

Individual tasks related to the duty.  Utilize OMNI to obtain information to fill request.  Communicate with other departmental employees to obtain the information necessary to complete the birth certificate process.

Duty 3 General Summary of Duty 3 % of Time 10 Administrative support for Medical Social Workers(MSW) that are stationed throughout the state

Individual tasks related to the duty.

 Receive information from the MSWs throughout the state regarding inmates or parolees who may be in need of outside community service.  Track any information pertaining to these requests and follow up.  Communicate with and clerically support the MSWs if needed to process these requests.

Duty 4 General Summary of Duty 4 % of Time 10 General office work such as copying, filing, mailing, sorting mail, ordering office supplies, typing letters and sending out other communications as requested by manager

Individual tasks related to the duty.  Other duties as assigned

Duty 5 General Summary of Duty 5 % of Time

Individual tasks related to the duty. 

Duty 6 General Summary of Duty 6 % of Time

Individual tasks related to the duty. 

16. Describe the types of decisions made independently in this position and tell who or what is affected by those decisions. Most decisions that will be made independently will be based upon knowledge and experience as a professional. Offenders, families, and team member are affected by the decisions that are made.

17. Describe the types of decisions that require the supervisor’s review. Any decision which is no clearly defined by the MDOC policies and procedures.

18. What kind of physical effort is used to perform this job? What environmental conditions is this position physically exposed to on the job? Indicate the amount of time and intensity of each activity and condition. Refer to instructions. Lifting boxes, envelopes and file folders containing medical records, sitting, typing, talking on telephone. Exposure to copy machines, fax machines, toner, telephones and office supplies.

19. List the names and position code descriptions of each classified employee whom this position immediately supervises or oversees on a full-time, on-going basis. (If more than 10, list only classification titles and the number of employees in each classification.)

NAME CLASS TITLE NAME CLASS TITLE

20. This position’s responsibilities for the above-listed employees includes the following (check as many as apply):

Complete and sign service ratings. Assign work. Provide formal written counseling. Approve work. Approve leave requests. Review work. Approve time and attendance. Provide guidance on work methods. Orally reprimand. Train employees in the work.

22. Do you agree with the responses for Items 1 through 20? If not, which items do you disagree with and why?

23. What are the essential functions of this position? To provide administrative support to the expanding Medicaid program within MDOC.

24. Indicate specifically how the position’s duties and responsibilities have changed since the position was last reviewed.

25. What is the function of the work area and how does this position fit into that function? This position if critical to operation of Medicaid project undertaken by the MDOC Bureau of Healthcare to apply for Medicaid for all MDOC offenders who qualify due to age or disability. This project is the result of several years’ work and cooperation with the Michigan Department of Human Services, the Michigan Department of Community Health and MDOC vendors. The purposes of the Medicaid project is to defer as much cost for offender healthcare to Medicaid as possible and to ensure seamless transition of offenders back into the community. This position provides the clerical support for this vital project.

26. What are the minimum education and experience qualifications needed to perform the essential functions of this position?

EDUCATION: Possession of a high school diploma or GED certificate. Some college or post secondary education highly desirable especially related to medical records and medical terminology.

EXPERIENCE: Experience sufficient to demonstrate possession of the knowledge, skills and abilities identified below. Experience working with medical records and medical terminology and work in correctional environment highly desirable

KNOWLEDGE, SKILLS, AND ABILITIES: Excellent organizational ability. Excellent computer skills, ability to learn and use a variety of data basses, electronic medical records, spread sheets, word processing and electronic mail applications. Excellent telephone and communication skills. Ability to work independently and follow instructions.

CERTIFICATES, LICENSES, REGISTRATIONS:

NOTE: Civil Service approval of this position does not constitute agreement with or acceptance of the desirable qualifications for this position. I certify that the information presented in this position description provides a complete and accurate depiction of the duties and responsibilities assigned to this position.

Supervisor’s Signature Date TO BE FILLED OUT BY APPOINTING AUTHORITY Indicate any exceptions or additions to statements of the employee(s) or supervisors.

I certify that the entries on these pages are accurate and complete.

Appointing Authority Signature Date TO BE FILLED OUT BY EMPLOYEE I certify that the information presented in this position description provides a complete and accurate depiction of the duties and responsibilities assigned to this position.

Employee’s Signature Date NOTE: Make a copy of this form for your records. Page 8