Minutes for Stephen Hayt Elementary School

Minutes for Stephen Hayt Elementary School Local School Council Meeting Wednesday September 18, 2013 at 6:00 p.m. in the Library

Call to Order Chairperson Ana Gehant Ortiz called the meeting to order at 6:11 pm.

Roll Call and Introduction of Members Daniel Gomez, Donna Brown, Jennifer Kelly, Bridget Harris, Randal Jacobs, Ana Gehant Ortiz, and Elisa Salinas were in attendance.

Approval of Agenda/Minutes Donna Brown moved to approve the Agenda as presented. Bridget Harris seconded the motion; the motion was carried 6-0. (1 member of the LSC had not yet arrived)

Donna Brown asked that the July 2013 minutes be amended to reflect the $65.00 charge for the Springfield Trip. A motion to approve the July 16, 2013 minutes as amended was made by Principal Gomez. Ana Gehant Ortiz seconded the motion; the motion was carried 6-0.

Public Comments There were no public comments.

Reports Chairperson Ana Gehant Ortiz thanked the LSC members present for their attendance and dedication to the LSC. She noted that all Elementary School LSCs need 7 members present for a Quorum. Attendance will be important this school year, as the LSC’s important work includes Principal Evaluation and possible Contract Renewal. Principal Mr. Gomez submitted a written report to LSC members. He detailed Hayt’s policy of Least Restrictive Environment, a policy that ensures Special Education students are mainstreamed in the classrooms. He distributed a written report that detailed Hayt’s LRE activities. Mr. Gomez ended his report by distributing the latest measurements of Hayt’s academic and leadership progress; the 2013 NWEA Map Value-Added School Summary Report, the ISAT Results detailed by grade level, and the 5Essentials Executive Summary. All reports indicate that Hayt Students are gaining strength academically as the school is working to better address the needs of students and their families. Hayt regained its Level 1 standing.

Request for Approval  Ana Gehant Ortiz moved to approve the Internal Accounts for June, July, and August 2013 as presented. Bridget Harris seconded; the motion was carried 7-0. (The 7th LSC member now joins the meeting.)

1  Ana Gehant Ortiz motioned to authorize a check for $2,355.60 to the Great Frame Up for framing and detailing Alumni Photos. Donna Brown seconded; the motion was carried 7-0.

 Ana Gehant Ortiz motioned to approve a School Fundraiser with Life-Touch Picture Day. Bridget Harris seconded; the motion was carried 7-0.

 Ana Gehant Ortiz moved to transfer funds in the amounts of $7,999.46; $49,659.99; and $37,294.12 as detailed on the Fund Transfer worksheet. Randal Jacobs seconded; the motion was carried 7-0. New Business Principal Evaluation was discussed as new business. Randal Jacobs had been appointed, in abstention, to serve as chairperson of the Principal Evaluation Committee. He affirmed his interest and acceptance of the chairpersonship. Randal led a discussion of Principal Evaluation and Contract Renewal. The following timeline was detailed; September—final evaluation work begins; December—final Principal Evaluation must be completed and approved by vote; January—the LSC must vote to renew or not the Principal’s contract; and February—the Principal must be notified of the renewal or denial of renewal.

It was decided by the LSC that at the October 16th meeting, Randal would hand out Surveys for the LSC to work on the Principal’s final evaluation. Evaluations must be returned by Wednesday, October 23rd to Hayt School. The LSC will meet on November 6th for a special meeting (to discuss the evaluation surveys and create a master evaluation) and a regular meeting on November 20th (to distribute the evaluation to Principal Gomez) both at 6pm.

Adjournment The next meeting was set for Wednesday October 16, 2013 in the Hayt School Library at 6:00 pm.

At 7:45 pm Donna Brown moved to adjourn. Ana Gehant Ortiz seconded; the motion was carried 7-0.