2. Tmwsuite Licensing

2. TMWSuite licensing

With TMWSuite, you receive a license file that is based on your TMWSuite contract. The license file contains SQL code to activate your tractor count and all the features and components you purchased. If you later want to add a feature or upgrade your tractor count, new SQL obtained from TMW Systems must be applied to your database. The following sections explain the licensing file and how the system handles the situation when you reach the capacity specified in your license: Licensing activation feature...... 2.1 Licensing control...... 2.3 Warning levels on tractor capacity...... 2.7

Licensing activation feature

The first time you, as a TMWSuite system administrator, log into one of the core applications, the Application Activation Results message will display, informing you that your application has been successfully registered with TMW.

The following information specific to your company will be sent to TMW:  Your company’s name, which is stored in your license file.  The user ID of the person who activated the license.  Your database version.  The name of your server.  The application version number.  The SQL Server version you are using.  The name of your database.  Your company’s tractor count. Through this gathering of your licensing information, your TMW Support representative will be better prepared to assist you with support issues. It provides vital version information, which will enable us to determine if you are in need of an upgrade or developer assistance.

System Administration 1 3/2016 TMWSuite Copyright TMW Systems, Inc. | A Trimble Company TMWSuite licensing

Notes: 1. The information will be encrypted and then transmitted through a secure web service, so your information will not be visible to unauthorized users. 2. If you attempt to log in to a core application or interface without having your most recent licensing update applied, the system will display an Application Activation Results message reporting the error that it was unable to register the application. You must apply the most recent update of your license.

3. When you look at your licensing information, accessed from the Help About window by clicking the More button, you will note the Client ID/SCAC option. The entry in the Option Value field is TMW’s internal ID for your company. It is not necessarily your company’s actual SCAC code.

Licensing control

To see a list of your licensed features: 1. From any TMWSuite application, select the About command from the Help menu. 2. Click the More button located in the bottom right of the window.

3. The system displays a second About window.

The licensing window provides a table containing three columns:  Option Name Lists the applications and features available in TMWSuite  Value Signifies if the application/feature is active  Expiration Lists the date that the subscription to a feature will expire

The first three items listed on the table show the Active Tractors Count, the Active Trip Segments Count (Active Legheader Count), and the Concurrent User Count on which your contract is based. For tractor and trip segment counts, the licensing control allows for up to a 2% difference in your actual count and the count listed in your contract.  The Active Tractor Count represents the number of your active, non-retired tractors. The 2% flexibility takes into account that you would not retire tractors on a temporary basis. For example, you may have tractors that are temporarily inactive due to a driver’s vacation or illness, routine maintenance, or other expirations.  The Active Trip Segment Count (Active Legheader Count) represents the number of active trip segments allowed at any one time. A trip segment is considered active if it is Started or if it is the tractor’s most recent trip, that is, the tractor has not yet started another trip on which it may be planned. Such a trip would have a Completed status. In regard to trips handled by carriers, only active trips are counted. Once a trip is completed, it is dropped from the count.  The Concurrent User Count represents the total number of computers currently accessing TMWSuite at one time. For example, if the same user is running Dispatch on four different machines, the concurrent user count will equal four. You can compare the list in the About window to your contract. The following table lists each item that may appear in the Option Name column, and its description.

Option Name Description

Accounting TMWSuite flat file interface to third-party accounting software packages Active Legheader Count Maximum number of active trip segments allowed at any one time Active Tractor Count Maximum number of active tractors allowed at any one time Agent Order Entry If your company employs agents to broker loads, this add-on application allows those agents to make limited use of many of the same functions found in Dispatch. Agent Pay If your company employs agents, salesmen, or finders, this add-on feature allows you to calculate pay for them. APP V2 Custom ASP Specific Items Custom Base Reports Currently not functional Brokerage EDI The Load Tender Outbound process generates 204 load tenders from TMWSuite® to a third party, such as a carrier. Using this outbound process allows you to send one order to recipients who may be interested in hauling the load. It also allows you to receive and process inbound 990, 214, and 210 flat files into the system. Carrier Alliance Network Currently not functional Click Logistics Modules Currently not functional

Comdata Interactive Currently not functional Interface Concurrent User Count Maximum number of computers allowed to access TMWSuite at one time Cross Dock The LTL-cross dock feature within Dispatch allows dispatchers to record the transfer of freight on multiple orders from trailer to trailer (or warehouse dock) between the initial pickup and final delivery points. Driver Plan The Driver Plan utility within Dispatch that helps you arrange available trips in an efficient sequence to minimize your deadhead miles EDI ACE The EDI ACE (Automated Commercial Environment) feature is a licensed add-on to Dispatch. It helps expedite the re-entry of trucks into the United States by providing US Customs and Border Protection (CBP) with documentation concerning the cargo, tractor, trailer, drivers, passengers, and border crossing location. EDI LTSL 2 Load Tender SmartLink (LTSL) 2.0 allows for a seamless movement of EDI load tenders into TMWSuite orders. The core components of LTSL 2.0 process incoming orders and generate responses for those orders through inbound 204 and outbound 990 flat files. EDI Outbound Custom LoadTender EDI 210 The EDI 210 Invoice SmartLink allows you to create and store 210 data in the TMWSuite database and transfer it from the database into a flat file. The 210 invoice is then sent to the Bill To company. EDI 214 The EDI 214 Shipment Status SmartLink allows you to manually create a 214 or have the system automatically create one. It also allows you to transfer the data from the TMWSuite database into a flat file. The 214 is sent to shippers and consignees to inform them of an order’s status. eStat Add-on web-based application by which your customers can tender loads and track their status Estimated Rev Based Pay Currently not functional ETA Alert Agent Add-on ETA Warning Agent feature, which notifies concerned parties when a tractor is likely to be late for a pickup or drop event Executive Reporting Add-on Excel reports toolkit Interface Expedited Custom Extra Info Custom File Maintenance Base TMWSuite application in which you create profiles for the entities (companies, drivers, Pay To’s, tractors, trailers, and carriers) that are key to your business operation; the application also is used to maintain city and commodity files.

Fleet Commander SQL-only add-on that allows the ETA Agent Alert feature to make use of GPS data Fuel Export Add-on TMWSuite interface that allows you to export fuel tax data to third-party fuel tax software packages Fuel Import Add-on TMWSuite interface that allows you to import fuel purchases, driver advances, and other miscellaneous transaction data from third- party applications Geofuel Add-on fuel purchase application Great Plains Add-on that is TMWSuite’s direct interface to the Great Plains accounting package Inv&MB Imaging Add-on feature that allows you to save your invoices and/or master bills as images that are processed by imaging software Invoicing Base TMWSuite billing application Master Bill Report Custom Menu Restrictions Feature in the base System Administration application that allows the system administrator to block access to menu options and related toolbar icons according to user group or user ID Multi-Company/Multi- Add-on feature that enables a company with multiple subsidiaries to use Database TMWSuite with multiple databases MultiPlanning Feature in the Dispatch application that allows you to plan multiple drivers on a load Netwise Export Add-on export file for costing Optimizer Add-on load optimization feature in Order Entry that can help you determine the best-sized straight truck or trailer category for a given load Order Entry Base TMWSuite application in which you record your customers’ shipment requests Order Import Export Add-on feature that is a toolkit that allows for the import/export of order data Order Scheduler Add-on feature in Dispatch that allows you to automatically schedule trips that are standard business PS Scheduler Add-on application used to send EDI 210s and 214s automatically Settlements Base TMWSuite application in which you calculate pay for drivers, owner/operators, trailers, and carriers ShopLink Add-on feature that is an interface to the ShopLink application System Administration Base TMWSuite application that provides configuration, security, and housekeeping functions for all other TMWSuite applications

Tariffs Also called Rate Schedules, this base application is used to record your company’s billing and pay rates Ticket Based OE The Ticket Order Entry add-on feature allows for efficient, after-the-fact entry of load information for customers whose business involves standard short haul runs that occur multiple times in a single day. TotalMail Add-on TMWSuite mobile communication module Trailer Tracking Add-on feature that enables interface to Qualcomm’s TrailerTracs

Dispatch Base TMWSuite application used to plan and record the daily activities of resources License File Create Date The date your license file was created

If you have any questions about your license file, contact TMW Support. The licensing file contains SQL that you will need to run against your database. If you attempt to run TMWSuite without running the SQL, you will see warning messages about required licenses when using certain features. Warning levels on tractor capacity

If your company is within 95% of your licensed capacity for tractors, a message similar to the one below will display when you save an order:

This is only a warning; you can click Yes to continue.

Notes: 1. If you are between 95% - 100% of your licensed capacity, a system administrator can turn off the warning message. A record will be written to the database noting who turned off the warning and the time it was turned off. 2. If you are above 100% of your licensed capacity, the system will not allow this warning to be turned off.

The system will allow you to save orders until you reach 102% of your licensed capacity. When you exceed 102% of your licensed capacity, a message similar to the one below will display; you will not be allowed to save any orders. This box appears each time you try to save an order.

When calculating the percentage of your available capacity, the system counts all active tractors. Active tractors do not have the status of OUT (Out of Service). There are two ways of increasing the available tractors:  Buy a license upgrade. (Contact the Inside Sales department at TMW Systems.) Support will send you the necessary license upgrade file.  Review your tractor file to see if you can assign any of your tractors to a status of OUT (Out of Service). The same three options apply for active orders in a given month. If a customer has a license option for Active Order Count, the system will follow these rules:  Between 95% to 100% of licensed capacity, the system will display a warning. System administrators can turn off the warning.  Between 100% to 102% of licensed capacity, the warning cannot be turned off.  Over 102%, the user cannot save new orders. An active order is any order completed during a given month.

System Administration 8 3/2016 TMWSuite Copyright TMW Systems, Inc. | A Trimble Company