TRUTH OR CONSEQUENCES MUNICIPAL SCHOOLS BOARD OF EDUCATION SPECIAL BOARD MEETING MINUTES August 16, 2012

The Board of Education of the Truth or Consequences Municipal School District met August 16, 2012 at 180 N. Date St., T or C., NM 87901 Board Room.

MEMBERS PRESENT: Ann Filosa, Vice-President Cathy Vickers, Secretary John Ashbaugh, Member

MEMBERS ABSENT: Jay Johnson, President Louis Schwab, Member

ADMINISTRATORS PRESENT: Craig Cummins, Interim Superintendent Tamie Pargas, Principal/HSHS Brenda Doil, Principal/TCMS Candace Chavez, Principal/Arrey Hank Hopkins, Principal/TCES Troy Hudson, Vice Principal HSHS Don Barry, Dean of Students TCMS Todd Lindsay, Athletic/Transportation Director

ADMINISTRATORS ABSENT: Loren Cushman, Assistant Superintendent

STAFF PRESENT: Mary Wickstrom, Administrative Assistant Carmen Spann, Business Manager Mike Torres, Technology Director Robert Vise, Director of Student Achievement Sue Claxton, Diagnostician/School Psychologist Cheryl Baca, Educational Assistant Rhonda Nickles, Educational Assistant Linda Padilla, Technology Assistant

TEACHERS PRESENT: Barbara Pearlman Kristine Williams Linda Knutson Diana Ashbaugh Tori Johnson Nate Wolf Charity Lang

1 TRUTH OR CONSEQUENCES MUNICIPAL SCHOOLS BOARD OF EDUCATION SPECIAL BOARD MEETING MINUTES August 16, 2012

VISITORS PRESENT: Davonna Stoner Davonna Armijo Christopher Thomas Kevin Powers Chuck Wentworth-Sentinel Tony Archuletta-Herald Becky Gutierrez Arliss Chavez

I. INTRODUCTION:

A. CALL TO ORDER at 6:27 p.m.

B. ROLL CALL Cathy Vickers, present John Ashbaugh, present Ann Filosa, present Louis Schwab, absent Jay Johnson, absent

C. MOMENT OF SILENCE: Mrs. Filosa led a moment of silence.

D. SALUTE TO FLAGS Mrs. Filosa led the salute to the U.S. Flag and the salute to the New Mexico State Flag.

E. APPROVAL OF AGENDA: Craig Cummins recommended that the Board approve the August 16, 2012 Special Board Meeting Agenda. Motion made to approve agenda made by Cathy Vickers and seconded by John Ashbaugh. MOTION CARRIED UNANIMOUSLY.

F. APPROVAL OF MINUTES – July 19, 2012 Special Board Meeting Craig Cummins recommended that the Board approve the July 19, 2012 Special Board Meeting Minutes. Motion to accept recommendation made by Cathy Vickers and seconded by John Ashbaugh. MOTION CARRIED UNANIMOUSLY.

2 TRUTH OR CONSEQUENCES MUNICIPAL SCHOOLS BOARD OF EDUCATION SPECIAL BOARD MEETING MINUTES August 16, 2012

G. APPROVAL OF MINUTES – August 13, 2012 Special Board Meeting Craig Cummins recommended that the Board approve the August 13, 2012 Special Board Meeting Minutes. Motion to accept recommendation made by Cathy Vickers and seconded by John Ashbaugh. Cathy Vickers abstained; Motion Carried 2 yes and 1 Abstained.

II. REPORTS A. Superintendent’s Report – Dr. Cummins reviewed the items on his report included in the board packet. He introduced Todd Lindsay as new Athletic/Transportation Director. He thanked administration and staff for start of the new school year. He reviewed seven initiatives for the year and the enrollment figures for start of the year. He met with Copper Flat Mines. He would like to reschedule board meeting from September 13th to September 20th. The bids are coming in for HSHS for re-roof project and a special board meeting will need to be held. Caron Snow’s report was included for board members. The board members would like Caron Snow’s information to be shared with staff. Ann Filosa has asked for teacher/administration evaluation information.

B. Assistant Superintendent’s Report – Mr. Cushman provided a handout in the board packet. He was out of the district and unable to attend this meeting. There were two additions since list has been printed and we have two positions left to fill. We have 17 new hires which is 7% per Dr. Cummins and the average is 10%.

C. Principal Reports Hank Hopkins-The elementary new building will NOT be a two story and the only thing that should have to be relocated is the portables. He reviewed their enrollment numbers. Carnival is Friday, August 24th at SEC Gym.

Candace Chavez-Arrey is in their 5th week of school, they had open house last night. She also reviewed their enrollment numbers and information that was shared with parents in both English and Spanish.

Brenda Doil-Jump Start day was on Tuesday, parents were more nervous than the students. She discussed training for administration, discussed plan for Educational Success for their students. They are going to celebrate their success on SBA testing with watermelon possibly on the 31st of August. She also reviewed their enrollment numbers.

3 TRUTH OR CONSEQUENCES MUNICIPAL SCHOOLS BOARD OF EDUCATION SPECIAL BOARD MEETING MINUTES August 16, 2012

Tamie Pargas-They had a good turnout for jump start day. They do grade level assemblies. They had first fire drill today, need to do one per week. New Mexico Public Education Department keeps changing requirements for graduation and they are working with students on math, literacy and testing skills.

Sue Claxton-Report was included in board packet

D. Data Reports – Dr. Robert Vise Dr. Vise did a power point presentation and reviewed information about A-F scores and what needs to be done based on the score that was received at the individual schools.

III. PRESENTATIONS

A. Barbara Pearlman – presentation on Common Core & NM Borderlands Writing Project Federal Funds Grant Barbara stated that they applied for $20,000 grant and received it on July 15, 2012. 21 teachers will be trained in Common Core with this grant.

B. Jay Johnson – scholarship presentation Ann Filosa presented Arliss Chavez the NM School Board Association scholarship in the amount of $1,000. This was one of 25 scholarships awarded by the NMSBA.

C. Board Members questions or comments as to above listed reports and presentations - None

IV. PUBLIC INPUT Barbara Pearlman and Kristine Williams co-presidents of NEA look forward to productive year working with the District Administration to come to a collective bargaining agreement.

V. FINANCIAL A. PAYMENT OF THE BILLS: Craig Cummins recommended that the Board approve payment of bills for Items 1-10 under item A, as presented. Motion to accept recommendation made by Cathy Vickers and seconded by John Ashbaugh. THE MOTION CARRIED UNANIMOUSLY.

4 TRUTH OR CONSEQUENCES MUNICIPAL SCHOOLS BOARD OF EDUCATION SPECIAL BOARD MEETING MINUTES August 16, 2012 B. BUDGET ADJUSTMENT REQUESTS: Craig Cummins recommended that the Board approve budget adjustments for Items 1-6 under item B, as presented. Motion to accept recommendation made by Cathy Vickers and seconded by John Ashbaugh. THE MOTION CARRIED UNANIMOUSLY.

C. CASH ADJUSTMENTS: None

D. OTHER: None

VI. OLD BUSINESS

A. Cuddy & McCarthy – Section V Ann Filosa recommended that the Board table policy changes since Board President, Jay Johnson was not in attendance. A motion to table was made by Cathy Vickers and seconded by John Ashbaugh. THE MOTION TO TABLE WAS UNANIMOUS.

VII. NEW BUSINESS A. RBC Capital Markets-School Building Bonds Kevin Powers from RBC was here to do presentation. He stated that this goes back to 2010. This is now a good time to sell bonds, rates are low. This will not result in tax rate increase. He discussed bond sale and structure. He reviewed the time schedule for the sale of the bonds. Questions were asked about the schedule and value information. $5 million school bond sales resolution included for approval with a date change from September 13, 2012 to September 20, 2012. Craig Cummins recommended that the Board approve RBC Capital Markets-School Building Bond Sales Resolution with date change. Motion to accept recommendation made by Cathy Vickers and seconded by John Ashbaugh. THE MOTION CARRIED UNANIMOUSLY.

B. Harshwal & Company, CPA Contract Craig Cummins recommended that the Board approve Harshwal & Company, CPA Contract. Motion to accept recommendation made by Cathy Vickers and seconded by John Ashbaugh. Discussion: Ann Filosa asked about previous cost. This information was not available but Carmen Spann will get the answer. THE MOTION CARRIED UNANIMOUSLY.

5 TRUTH OR CONSEQUENCES MUNICIPAL SCHOOLS BOARD OF EDUCATION SPECIAL BOARD MEETING MINUTES August 16, 2012

C. State of NM Public School Facilities Authority Contract for HSHS School Computer Lab – Re-roof Craig Cummins recommended that the Board approve State of NM Public School Facilities Authority Contract for HSHS School Computer Lab – Re-roof. Motion to accept recommendation made by Cathy Vickers and seconded by John Ashbaugh. Discussion: This was for the design on the roof-not construction. THE MOTION CARRIED UNANIMOUSLY.

D. Statewide Dual Credit Master Agreement between Western New Mexico University and Truth or Consequences Municipal Schools. AF has concerns about credits not transferring and class availability. Craig Cummins recommended that the Board approve the Statewide Dual Credit Master Agreement between Western New Mexico University and Truth or Consequences Municipal Schools. Motion to accept recommendation made by Cathy Vickers and seconded by John Ashbaugh. THE MOTION CARRIED UNANIMOUSLY.

E. Administrator Salary Schedule (revised August 2012) Craig Cummins recommended that the Board approve the Administrator Salary Schedule (revised August 2012). Craig reviewed the changes. Motion to accept recommendation made by Cathy Vickers and seconded by John Ashbaugh. THE MOTION CARRIED UNANIMOUSLY.

F. Bank Access Resolution Craig Cummins recommended that the Board approve the Bank Access Resolution. Motion to accept recommendation made by Cathy Vickers and seconded by John Ashbaugh. THE MOTION CARRIED UNANIMOUSLY.

G. Discovery Assessment Services Contract Craig Cummins recommended that the Board approve the Discovery Assessment Services Contract. Motion to accept recommendation made by Cathy Vickers and seconded by John Ashbaugh. THE MOTION CARRIED UNANIMOUSLY.

6 TRUTH OR CONSEQUENCES MUNICIPAL SCHOOLS BOARD OF EDUCATION SPECIAL BOARD MEETING MINUTES August 16, 2012

Travel H. Nate Wolf & HSHS FFA travel to Indianapolis, IN for National FFA Convention 10/24-10/27/2012 Craig Cummins recommended that the Board approve Nate Wolf & HSHS FFA travel to Indianapolis, IN for National FFA Convention 10/24-10/27/2012. Motion to accept recommendation made by Cathy Vickers and seconded by John Ashbaugh. THE MOTION CARRIED UNANIMOUSLY.

I. Linda Padilla & two Renaissance students to travel to Big Sky Montana for Turner Foundation retreat. Craig Cummins recommended that the Board approve Linda Padilla & two Renaissance students travel to Big Sky, Montana for Turner Foundation Retreat. Motion to accept recommendation made by Cathy Vickers and seconded by John Ashbaugh. THE MOTION CARRIED UNANIMOUSLY.

X. ADJOURNMENT:

Cathy Vickers motioned to adjourned at 7:46 p.m. Motion seconded by John Ashbaugh. MOTION CARRIED UNANIMOUSLY.

______Secretary

______President Date: August 27, 2012

7