Paterson Passaic County Bergen County Hiv Health Services Planning Council

PATERSON – PASSAIC COUNTY – BERGEN COUNTY HIV HEALTH SERVICES PLANNING COUNCIL MINUTES OF STEERING COMMITTEE MEETING September 23, 2014 - Draft

Steering Description Agenda Item Attendance The meeting came to order at 1:12 p.m. Location: Paterson Public Library, Paterson, NJ. There was a quorum. The Chair welcomed the members of Steering Moment of Moment of Silence: The Chairman, Gregory Kelly, asked that members remember Silence those infected & affected with HIV/AIDS. Action to be Taken Responsible Party Open Closed X Roll Call Present: Not Present: Attendance Jessica Diaz Troy Love, Anjettica Boatwright Jerry Dillard Guest: Elaine Halstead Gregory Kelly Karen Walker Millie Izquierdo, Ofc. of the Grantee Marie Browne Motion # 1: Karen Walker Moved and Marie Browne 2nd to approve the August 26, 2014 Minutes with any necessary corrections. The minutes were approved with corrections and with closing of one Action Item. Vote: 4 Yes, 0 No, 1Abstain Report of the Report of the Chairman, Gregory Kelly: Chairman The Chair began his report by stating the PC needs to get started with the Gregory Kelly Nominating committee for Chair and Co-Chair. He stated that there should be one co-chair from each county (Bergen and Passaic). Establish nomination committee at next PC Meeting. The Chair also brought up World AIDS Day and suggested that there be a discussion around potential plans. This was to be discussed later in the meeting during the CDC Chair’s report. The Chair has invited Hans Augustine to the next Planning Council meeting to make his presentation on affordable term life insurance for HIV+ persons. Questions arose from steering about the PC’s endorsement of a private vendor. Answer: The Steering Committee recommended that the Chair check in with Legal and Donna Nelson-Ivy. If ok, he will go on the November PC Agenda. That concluded his report. Responsible Open Closed Actions to be Taken Party Chair, Gregory 9/23/14 Establish Nomination Committee at PC Meeting Kelly Contact Frank C and Donna N-Ivy about bringing in Hans Gregory Kelly 9/23/14 Augustine or any other vendor. 5/19/2018 D:\Docs\2018-04-20\08c79023facf4ac0e269ebf6e1fe5108.doc - 1of 4 Steering Description Agenda Item Office of the Office of the Grantee Grantee There was no report from the Grantee. Millie Izquierdo CDC Chair, Jessica Diaz, gave the following highlights of the CDC’s meeting: Community Development  The CDC worked on the final details of the Day of Capacity (DOC), Committee October 7 at Maggiano’s, breakfast 9-9:30 to end by 3:00 p.m. Mark A. of Buddies will provide transportation to the DOC. Overall Theme: “Many Jessica Diaz, Voices, Once focus”. Question: Have all committee members been Chair invited? Answer: Admin will do (include Naznin, Priscilla, & Vanessa).  Worked on PSA for October which focuses on young MSMs and Hispanics. Karol Sota attended meeting for input. The next PSA taping, January 2015, will target African American Women. Elaine Halstead and Anjettica Boatwright have agreed to help with this PSA for filming. CDC is also looking to see if there were any results from the new Grantee telephone line which was created for the previous PSA. They are also looking at possibly using the the State hotline and the process for securing results from it.  Membership recruitment of new people has netted at least two people who have met their attendance requirement. Jorge Santiago is no longer a member and Paul Buscher is up for removal. Of the Bergen County applicants, Peter Gannett and Ray Hood will potentially bring the PC membership up to 30 members. The CDC will also utilize the Hispanic Multi-Purpose Service Center for further recruitment.  World AIDS Day (WAD) Commemoration and the TGAs 20th Anniversary celebration will be followed up with Donna N-I. The goal may be to produce a poster size calendar highlighting the TGA’s 20th Anniversary and WAD events.  The PC Chair, Gregory Kelly, stated he believes that the celebration should involve the people who have made the 20 years of the HIV Planning Council possible. Question: Need to check the budget if any. Answer: Jessica will be following up with Millie. This ended CDC Chair’s, Jessica Diaz’s report.

Responsible Open Closed Actions to be Taken Party Include P&D members in the Day of Capacity invitations Admin 9/23/14 Planning P&D Committee Chair, Karen Walker, reported on their last meeting. & Development  P&D did not meet in September due to the application preparation by Pat Committee V.  P&D attempted to have three conference calls on the Directives, to the Karen Walker, Grantee, however, there was no quorum at either. Therefore P&D sent the Chair recommended Directives to the Planning Council (PC). The vote did take place at the September 9 PC meeting and they were approved.  The upcoming Linkage to Care Cross Collaboration and EIS/Outreach 5/19/2018 D:\Docs\2018-04-20\08c79023facf4ac0e269ebf6e1fe5108.doc - 2of 4 Steering Description Agenda Item Work Group conference/meeting will now be in November and not October 23.  Question: What is the status of the HPG small Stigma focus groups? P & D Answer: Karen W. will check? She stated that they are, however, Committee focusing on youth. There will be a focus group for youth (13-24) being Cont’d done in Hudson County Planning Council office at 5:00 p.m. on October 23. They are looking for new youth to participate in the focus group. Karen Walker,  Question: Is there a need to have a separate Planning Council Office as Chair other TGAs. Answer: In the past (when the PC met at Barnert); there was the thought that the budget would be cut, the decision was then made to close the office and use the money for direct services. Suggestion: Respectively make a request from Steering for an assigned space for the Admin at the Grantee office: desk, chair, and file space, & (maybe a copier.) This ended Karen Walker’s Report Responsible Open Closed Actions to be Taken Party Check status of Stigma Focus group Karen W 9/23/14 Request Admin space (maybe downstairs) desk, chair, &file cabinet Gregory Kelly 9/23/14 (maybe copier) Old Business: OLD/NEW BUSINESS/ - Steering reviewed the prepared Meeting Evaluation results from the September ANNOUNCEMENTS 9th Planning Council meetings. There was discussion around the Member and Other results. As a result of the Eval discussion the admin is to review and prepare a summary of the Evaluations for January – July for the October Steering meeting. The summary will be presented at the November PC. P&D will review/evaluate the August PS and Sept 9 Evaluations results.

The Admin asked about what minutes should be distributed to the PC. Going forward, confidential information (e.g. membership information for the CDC) will be provided in separate documents to the CDC and not included in the minutes. Steering will release only approved minutes.

NEW Business: Upcoming Events per Jerry Dillard are: - Wayne Health Fair, Saturday, October 25, Wayne Valley HS, 551 Valley Rd, Wayne, NJ 8:30 a.m. – 11:00 a.m. Contact: Rosemary Acampora, 973-694- 1800 x 3242. (Per Jerry, it’s a well-attended event and good giveaways) - Pompton Lakes Health Fair, Saturday November 15, 8 a.m. – 11a.m. The Steering meeting concluded. Action to be Taken Responsible Party Open Closed Review/Prepare Jan-July evaluation results, Re-send August and Admin 9/23/14 September PS Evaluation results to Pat V. Steering 9/23/14 5/19/2018 D:\Docs\2018-04-20\08c79023facf4ac0e269ebf6e1fe5108.doc - 3of 4 Steering Description Agenda Item Discuss Meeting Evaluation Summary at October Steering Provide Summary to PC at November meeting

Adjournment Motion # 2: Karen Walker moved, Jerry Dillard 2nd to adjourn. Vote was unanimous. Meeting was adjourned at 2:25 p.m. Action to be Taken Responsible Open Closed Party X

Next Meeting The next Steering meeting will be at Paterson Public Library, NJ; October 28, 2014.

ACTIONS OPEN FROM PREVIOUS MEETINGS

Responsible Open Closed Action to be Taken Party Send Steering Committee Agenda out to Grantee Office each meeting Admin 10/23/12 ongoing 12/18 send previous month’s approved minutes Pass out envelope around at Council meeting for CAEAR donations. Karen Walker Ongoing Changed to Ongoing 4/23/13. 9/27/13-Karen reminded the Chair that the dues are due in October. Karen will send a message to MJ to go out to Council. During this discussion a motion was made by Karen Walker & 2nd by Charlotte for the Council to receive the mass email list. Start March 1 timesheets, Admin will turn in timesheets by Admin/Steering 2/26/13 ongoing Committees/Council. Review submitted timesheets Post monthly PC minutes to the website Admin 11/20/13 Ongoing Forward any received HIV/ACA information to MJ for distribution All 9/24/13 Ongoing Provide PC summary minutes going forward Admin 11/20/13 Ongoing Bragg Funeral Home should be nominated for a Mark Benge Award Karen W. 5/20/14 8/26/14 – Make request for the new application, when this grant is M. Izquierdo 8/26/14 completed, and have it forwarded, electronically, to MJ for Steering. Re-evaluate the Admin Mech at the October Steering meeting so it is Steering 8/26/14 ready to go out right at the end of the FY year (February 2015)

CLOSED ACTIONS at September 23, 2014 Meeting Action to be Taken Responsible Party Open Closed

Send Letter of Assurance draft to Pat Virga for date(s) input and send back Admin 8/26/14 9/23/14 out to Steering for review.

MJ (Marian S. Johnson) Admin

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