Division Council Meeting Minutes

Division Council Meeting Minutes Wednesday, May 28, 2008 9:30 a.m. – 10:30 a.m.

Division Updates Appointment Center – L. Perez Appointments are filling up very quickly and are more difficult to obtain. Appointments are scheduled one week in advance. On Mondays, the Appointment Center begins scheduling appointments at 8:00 a.m. and by 1:00 or 2:00 p.m., all appointments are filled. The Appointment Center will open up more appointments on Thursdays for special programs counselors. According to Lisa Perez, Web Q & A online counseling is doing well. It is a program for counselors and advisors designated to answer e-mails.

Adult Re-Entry – Y. Dawson  The wait list for Adult Re-Entry is still open for the fall semester.  Book Vouchers will be issued this summer for students currently in Adult Re-Entry program.  Yolanda Dawson is planning to meet with Bill Mulrooney regarding priority registration for Adult Re-entry students.

Matriculation – M. Hernandez  Orientations are being scheduled. Advisors provided MyECC presentations at the end of orientation workshop so that students know how to access MyECC online.  Maribel Hernandez distributed MyECC flyers to staff and will distribute them at the Counselor’s meeting. This flyer explains how to access MyECC.  Flyers for MyECC were distributed to Express Counseling, Appointment Center, and Career and Transfer Center.

New Student Welcome Day – M. Hernandez  New Student Welcome Day will be held on August 20, 2008, from 8:00 a.m. to 2:00 p.m. A meeting is scheduled for June 3rd to discuss this upcoming event.  Maribel Hernandez distributed a form called, “3rd Annual New Student Welcome Day Registration Form” to staff. This form will be available on the website for students to register online for this event. As soon as the event is over, the data will be input into SARS in order to receive credit for the event.  Dr. Smith will follow-up with Arvid Spor regarding New Student Welcome Day t-shirts.  Copies of Matriculation Steps in Spanish will be distributed at the Counselors’ Meeting. These flyers will be at the Information Desk, Express Counseling, Appointment Center, Career and Transfer center. It was suggested that student services programs and matriculation steps in Spanish be uploaded into Power point presentations for the plasma TV located in the Welcome Center.

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Athletics – C. Jeffries  Chris Jeffries is providing orientations for athletic programs  Women’s volleyball team was awarded the Pepsi Scholarship Team Award by the State for having a 3.0 or higher GPA.

SSTARS – B. Jackson  Advisory Council Breakfast Meeting will be on June 12th from 7:30 a.m. to 10:00 a.m.  Harold Tyler and Nancy Fong will co-chair SSTARS next year.

Puente – G. Castro  A total of 16 students from Puente 19, 20, 21 were accepted to various universities.  End of the Year Celebration is on May 29th in the East Dining Room Cafeteria from 5:00 p.m. to 8:00 p.m.  Puente students went to the Northern California University Tour with the Transfer Center; the Great Wall Tour in Los Angeles, toured UC Santa Barbara, Museum of Tolerance in Los Angeles, and attended the Motivational Conference at UC Irvine.

Project Success – B. Mims  Project Success Awards Dinner raised $510.00 and awarded 11 scholarships.  Movie Day is being planned for this summer for Project Success students.  Dr. Smith reminded all coordinators that New Student Welcome Day orientation is mandatory for all support programs.

Student Enhancement Program (SEP) – G. Castro  Griselda Castro stated that the Reinstatement Committee is currently in the process of revising letters to students who are on dismissal status. Revised probation letters are expected to be ready by June 13th.

Special Resource Center – C. Pajo  Retirement party for Ray Lavell is May 28th from 3:30 p.m. to 5:00 p.m. in the Special Resource Center.

Transfer Center  Spring Tours are completed for this semester. CSU Long Beach tour had 40 students.  There were over 250 students who attended the Transfer Conference last May 2nd; many raffle prizes were awarded at the fair.  Theresa Barragan assisted with High School Senior Day with Transfer Workshop.  Blanca Prado and Theresa Barragan attended a workshop on how to make accessible flyers for SRC (Special Resource Center) students. They also attended Ensuring Transfer Success Conference in Irvine.

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 UC Admit Reception was held yesterday, May 27th in the East Dining Room. A total of 43 students/guests attended the reception. University Reps gave a “next step” orientation to students. Dr. Smith will sign certificates for students admitted to the universities.  CSU Admit Reception is today, May 28th in the East Dining Room. Brenda Jackson suggested that student with a university admit letter receive a gift.

EOP&S – B. Jackson  EOP&S Awards Banquet was held last May 9th at the South End Racquet Club in Torrance.  Last April, EOP&S counselors provided personal development and education workshops for students. Brenda Jackson and Linda Massarotti provided Success Workshop for probation students.  Twilight Ball Fundraiser raised over $7,000.00 for EOP&S/CalWORKs students.  EOP&S are accepting new applications for EOP&S students.  Nelson Espinosa and Dexter Vaughn are the new full-time EOP&S Counselors.

FYI – Dr. Smith  There was a motion to move and approve the Division’s Program Review. It was unanimous.  Dr. Smith announced that in June everyone must update their Accomplishments and Issues Planning report.  Dr. Smith reminded advisors to walk the line at the Drop-in counseling area as a daily routine. Advisors need to revise their hours in order to cover Career and Transfer center  Adjunct faculty are not eligible for re-assigned time.  Dr. Smith sent an e-mail to program coordinators regarding the application process to request additional funding to support their programs. The deadline is June 30th.  Dr. Smith reminded faculty that their Flex obligation needs to be met.

Meeting adjourned 10:35 a.m.

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