MISSOURI EMERGENCY NURSES ASSOCIATION

MEETING MINUTES Date: February 25th, 2017 Time: 10:30 am – 3:00 pm Location: Lake Regional Medical Center, Osage, MO

AGENDA TOPIC & DISCUSSION ACTIONS/FOLLOW-UP 1. Call To Order:

 The meeting was called to order at 1048, Sharon Trumbly, MOENA President presiding  Chapter delegate roll call taken and 17 delegates confirmed, including 2 via phone  Quorum verified by Gordon with voting delegates in attendance. Delegate voting cards distributed  Conflict of interest forms completed by all in attendance  Introductions complete with no disclosures noted 2. Approval of Minutes: Informational  Clarification requested regarding finance report and Annual Conference – discussion tabled to be included with Finance Report.  Motion to approve November meeting minutes with updates by Gail, 2nd by Joan. Minutes approved. 3. Open Discussion  State Challenge for Foundation – T-shirt banks handed out for each chapter o Motion by Joan for MOENA to donate $5000, 2nd by Helen, motion approved o Joan also challenged the STL chapter to donate Everyone is to make an the same effort to locate conference  Conference phone is missing – currently using STL phone and projector and chapter’s phone for this meeting, possibly last used at notify Sharon if found August meeting  LCD projector is also missing, not sure when it disappeared  Fiduciary Responsibilities – Sharon has list of chapter o Sharon discussed Responsibilities related to Duty items/equipment and will of Care, Obedience and Loyalty and how they bring that to next meeting relate to MOENA . Primary responsibility is for this organization and not for personal gain or interest . Each delegate is responsible for coming to meetings prepared: read minutes prior

1 | P a g e to coming to meetings and being prepared to discuss/ask questions . Board discussions are confidential and not to be discussed outside meeting . Be true to organization’s mission and values – posted on website with bylaws . Support decisions voted and in place by board . Follow state and federal rules and regulations, including IRS . Personal liability for delegates and executive board members if failure to comply o National Recommendations for Non-compliance: . Chapter not compliant – funds to be held, accounts frozen, all funds will go to State and will not be reimbursed during non- compliance period. In addition, state will not be providing funds to travel . Chapter non-compliant for 60 days would result in dissolving the chapter - MOENA recommends probation instead of dissolving  Discussion regarding 30 days vs 60 days for probation and 90 days for dissolving . Consider becoming a 2-tier state instead of 3 or consider decreasing number of chapters o If chapter officers change locations/chapters, s/he is responsible for notifying the State President o Sharon recommends that communication occur from State Executive Board to Chapter Executive Board – currently communication is only to the Chapter Presidents o MOENA currently has Chapters that are struggling due to new leadership . Sharon will be meeting with Trina, a new leader, to develop an orientation for new leaders of chapters o As soon as current chapters are up to speed, enforcement of non-compliance will begin based on National’s policies 4. Treasurer’s Report: Presented by Helen Each chapter to submit  6 months of legers provided for example monthly report to Helen  Monthly chapter reports have to be submitted to Helen

2 | P a g e  Individuals must complete the expense form (found Yearly budgets to be online), attach receipts and submit to committee planned at the end of the chairperson. Committee Chair is to be the one to submit year and submitted to to Helen. Digital copies of receipts is acceptable Helen prior to the end of initially, originals must be submitted to treasurer at the the year – Helen to send next state council meeting. out deadline for 2018  Per compliance - 30 days to submit expense report in order to receive reimbursement 2017 Chapter budgets due  Each chapter president and treasurer was given an to Helen by March 12th orientation packet prepared by Helen  National recommends budget to be half of what you have and invest the other  Motion by Helen to place $75,000 in US Bank CD, 2nd by David o Discussion regarding investment options and interest rates o Motion approved  Motion to approve report by Helen and 2nd by David, report approved. CHAPTER REPORTS ACTIONS/FOLLOW-UP Central Chapter: Amy Submit Chapter reports to: [email protected]  Meet the 3rd Thursday of month, willing to travel  Triage course Mar 7th and 8th at Boone Hospital  Annual Emergency Nurse Update on October 9th  Discussions regarding membership drive, awaiting info from National  Seven volunteers for National  Next meeting will be March 16th at Jefferson City Crescent Chapter: Chris

 Education: o Jan 30 – Webinar: End Domestic Abuse $25.00 o Feb 4 - Wellness Fair at Seneca o Mar 14 - Tribal Forensic Health Care Project Evidence Intimate Partner Course o March 17 - SW Red Trauma Meeting at Mercy o March 24 - Tucker Redfern Pediatric Trauma Symposium Springfield o April - Sexual Assault Awareness Campaign “No More” Campaign o April 4-8 - Triage Course CMOENA Columbia Missouri o Pediatric Specialty Care Update CMH at Downstream

3 | P a g e o August 25 - Mercy Joplin Trauma Conference  Calendars: $398/100 calendars or $1399/500 o Chris and Donna are going to talk to trauma doctors about sponsoring calendars. Still need a drawing for July.  Next meeting: o March 6 at Mercy at 1700 o May 22 at Freeman Hospital Kansas City Chapter: Trina Trina to email report to Lori  Trina attended Leadership in Vegas  April 13th and 14th – Jeff Solhiem  May 2nd and 3rd – membership drive and network meeting at the Midwest Trauma Conference  May 3rd – sponsoring education for trauma surgeons  June 24th and 25th – Medical resource for Tour De ???  Cardiac Education  Next meeting April 12th  Continue to work on TNCC state faculty Ozark Chapter: Jamie

 Strategic Planning in November  Awards ceremony in December with great turnout  Pediatric Safety Fair on June 10th  Next Meeting March 14th at Lebanon St. Louis Chapter: Joan Joan to email report to Lori

 Meets monthly  Notified by Circle of Concern food pantry in need, food drive held – filled a van with food and also donated $500  Support Hayti – focusing on pediatric component  Active with injury prevention – specifically with brain injury  ENA partnering with SLUH – several docu-dramas scheduled SEMO Chapter: Lori Merritt

 Met on Feb 2nd – Sponsored speaker, Nikki Bates, Criminalist, DNA Casework with the MSHP. She presented information on evidence collection and sexual assault kits  TNCC class on March 5th and 6th  Next meeting will be May 11th COMMITTEE REPORTS ACTIONS/FOLLOW-UP Awards & Recognition: Trina Form to be added to State

4 | P a g e Website and will be emailed out by Trina to all  Nomination form updated and will be sent out via email chapters to Chapter Presidents  Nominations from chapters, submit to Trina  Casino night theme Communications/Archives and Records Report: Jeanne Gail will send chapter map to Jeanne  Website: o Working with webmaster to clean up site Chapter and State logos o Need photos to update site located on the national site, o Save the Date will be added to website branding o Information Sharing – currently working to have links for bylaws and policies o State Council Minutes will have link for the last 5 years o Central Line – will archive until updated o Archives – work in progress o National gave permission to utilize any information from national site Newsletter: David

 No report Compliance & By-Laws:

 Met on Feb 4th  Reviewed/revised policies and point system  Point System: o Made form more generic in order to use from year to year o New form effective for 2018 o Changes: . Added TCRN and GENE . Removed CATN . Increased the number of points for public education/injury prevention . Updated instructions . Shirt size information updated o Due date will always be July 1st Everyone encouraged to  Policy/Procedure Updates: review the policy/procedures and send o Election Policy recommendations to . Officer Nomination Form – will be used Gordon beginning this year at May meeting . Discussion regarding Treasurer and the need for a 2nd

5 | P a g e o Leadership and Growth Policy o National Delegate Policy o Expense Reimbursement o MOENA Grant Application Course Ops: Helen

 Role and responsibility of the chairperson and state faculty reviewed  State faculty eligibility criteria reviewed  Grant application updated o Discussion regarding grant eligibility  2016 4th Quarter – 20 ENPC and 30 TNCC courses conducted Education: Pat Any speaker with changes to Biographical Date needs State Conference: to send it to Pat

 Written report handed out to delegates Brochure needs to go to  All speakers finalized Helen in order to be printed  Working on CEU application and mailed by SLUH o CEUs: 2.5 Cardiac, Stroke and Pediatrics and 5 for trauma o Nursing and EMS credit  Conference Booth – Lori Freeman to manage  Estimate for faculty cost shared  Brochure and PR o save the date cards sent out o Brochure – final draft pending. Finalized copy will be placed on website Jean to work with o BCEN agreed to post to their site and give a gift webmaster to get link on card for raffle since CPEN course is being MOENA website offered  Registration: o Do attend: moena2017.doattend.com All members encouraged to o Do attend also has link to hotel registration collect the toiletries from o Only see what is available at this time hotel stays and donate o Link to do attend on MOENA website  Charity Event: The Kitchen o Toiletry drive o Considering setting up donation site and collection of monetary donations at conference  SIMS War o GoMart - Providing mannequins o Trophies are being purchased for awards Chapters to notify Jo what ceremony – David to talk with Awards Chair to is being donated for door

6 | P a g e discuss combining order prize  Vendors o 9 confirmed vendors  Door Prizes o Each chapter to provide door prize – contact Jo to advise of gift o Discussion on MOENA donations/door prizes . Motion made by Gail for MOENA to give away a registration to the national annual conference on the last day of the MOENA Educational Conference, 2nd by Joan. Motion approved . Motion amendment by Jami - ENA membership added if not already a current member, 2nd by Jamie, motion approved

Emergency Preparedness: Chris

 Nothing to report at this time Finance: Helen

 Treasurer Manuals provided to each chapter o All treasurers and presidents need to review forms  1099 forms have to be filled out and submitted  Jo and Helen will review books with each chapter treasurer or president each quarter Governmental Affairs: Jamie to send information regarding each bill to  Nurse Advocacy Day in March – 6 registered executive council for  Multiple Bills: review and support gov. o Narcotic Control Act affairs. o Texting and Driving o Suicide prevention o Good Samaritan o Silver Alert - Code Adam for Geriatric Patients o Legalize Marijuana for anyone over the age of 21 . Not specific for medicinal, but recreational use of marijuana . Pat requesting input from members present, brief discussion and input given by each member present o Prescription Abuse Registry – need to discuss in more detail o Senate – restraint use in pregnant or post-partum

7 | P a g e patient – want to discuss in more detail  Day on the Hill in May – 5 people registered IQSIP: Lori Freeman

 Information sent to executive council  Toolkits available - some kits free to ENA members Marketing/PR: Gail

 Identify something specific to STL to place on table – Ted Drews, Gus’s Pretzels, etc Membership:

 New members discount process updated and new form available on website, no longer need prior approval for discount National Conference: Jami Gail to send out drawing for state pen  Sharon will be replacing Jami as Chair and Jami will be co-chair  Met in January, planning started and speakers selected Sharon to send out  Need to start recruiting volunteers at chapter and state information on “sign-up levels genius” for chapters to  Plan on 800-850 attendees for give-a-ways begin recruiting  Conference to be held at America’s Center Convention Complex Helen and Joan to talk with  Marriott St. Louis Grand is the primary/host hotel school of nursing in STL to o Conference discount opens the day registration get volunteers for conference is open o Helen to reserve rooms for National Committee  Volunteer t-shirts – recommending a neon color for easy identification with logo similar to the pen, delegated to marketing  Volunteers get free parking, access to exhibit hall and can attend session if seat available – no contact hours  Discussion regarding payment of per diem to active state council working at National Conference - concern expressed due to total costs and that no other council has done this o Motion made by Joan that the National Conference Committee review, discuss and make recommendation to State Council at May meeting, 2nd by Jami. Motion approved  Motion made by Helen that each chapter submit to Sharon 10 names to volunteer for the EN17 (September 13-16) with dates and times, 2nd by Joan. Motion approved

8 | P a g e Nursing/Advanced Practice:

 Nothing reported Parliamentarian: Joan

 Nothing to report at this time Adjournment and Next Meeting:

 Next meeting is May 19th, 2017 after Educational Conference at DoubleTree in Springfield  Adjournment at 3:20pm. Respectfully Submitted,

Lori Merritt, RN, MSN, CFRN

Attendance at MOENA State Council Meeting—February 25, 2017

9 | P a g e 10 | P a g e