In Attendance: Barnsley Chronicle Reporter and the Clerk

DRAFT MINUTES of the MEETING of SILKSTONE PARISH COUNCIL held on Monday 8 MAY 2017 at 6.45pm at Silkstone Sports Pavilion.

PRESENT Chair: Cllr Meryl Liddell

Councillors: Richard Bell, Andrew Browell, Richard Leech, Derek Liddell, Ron Stier and Susan Wareham.

In attendance: Barnsley Chronicle reporter and the Clerk.

PUBLIC QUESTION TIME

17-001 ELECTION OF CHAIR

RESOLVED to elect Meryl Liddell to the post of Chair of Silkstone Parish Council (nominated by Derek Liddell, seconded by Richard Leech and elected unopposed). The chair signed a declaration of acceptance of office.

17-002 ELECTION OF VICE-CHAIR

RESOLVED to elect Richard Leech to the post of Vice-chair of Silkstone Parish Council (nominated by Ron Stier, seconded by Richard Bell and elected unopposed)

17-003 APOLOGIES

RESOLVED to accept apologies from Cllr Debra Smith.

17-004 RESIGNATION OF A COUNCILLOR

RESOLVED to note the resignation of Steve Fletcher as of 6 May 17. Parish Councillors expressed their thanks to Steve for all his hard work during his time on the Council especially with grant applications.

17-005 DECLARATIONS OF INTEREST

RESOLVED to note Cllr Stier’s declaration of interest in expenses payments.

17-006 REGISTER OF INTERESTS

RESOLVED that all Councillors present signed a slip stating that their register of interests is unchanged. Cllr Debra Smith will be asked to sign in between meetings.

Silkstone Parish Council 8 May 17 17-007 INTERNAL AUDIT

RESOLVED to note the internal auditors report for 2016/20017 and to confirm that the actions recommended will be progressed.

17-008 APPOINTMENT OF INTERNAL AUDITOR

RESOLVED to appoint Mr D Hughes as the Parish Council’s internal auditor for the next financial year 2017/2018.

17-009 ANNUAL RETURN 2016/2017

RESOLVED to approve:

- The Clerks report on the annual statement of accounts/notes to auditor for the 2016-2017 financial year.

- Section 1 of the Annual Return – Annual governance statement 2016/2017

- Section 2 of the Annual Return – Accounting statements 2016/2017

The Chair signed the external audit.

RESOLVED that the intermediate audit questionnaire will be presented at the June 17 Parish Council meeting for approval. After which the complete audit paperwork will be submitted to the external auditor.

17-010 ANNUAL REPORT 2016/2017

RESOLVED to approve the annual report for 2016/2017.

17-011 NOMINATION OF CHAIRPERSONS TO PARISH COUNCIL COMMITTEES

AND WORKING PARTIES

RESOLVED to approve the committee structure showing chairpersons for the 2017/2018 financial year.

17-012 NOMINATION OF COUNCILLOR REPRESENTATIVES

RESOLVED to approve the list of councillor representatives to local groups and organisations.

17-013 MINUTES

RESOLVED to approve the minutes of the Silkstone Parish Council meeting held on Monday 3 April 17 as a true and accurate record.

RESOLVED to note the minutes of the Silkstone Playing Fields Committee meeting held on Monday 13 March 17. It was noted that there will be no rock in the rec event this year. Silkstone Parish Council 8 May 17 RESOLVED to note the minutes of the Annual Parishioners meeting held on Monday 10 April 17.

17-014 PLANNING APPLICATIONS

RESOLVED to return the following comments on planning applications to Barnsley MBC.

2017/0471 20 Hall Royd Lane, Erection of front porch to dwelling 12 April 17 Silkstone Common No comment

2017/0384 7 Woodland View, Demolition of existing garage and single storey 27 April 17 Silkstone Common extension to rear, erection of new single storey rear and side extension

No comment

2017/0552 Land adjacent, Erection of single storey agricultural barn (Prior House Carr Lane, notification) Silkstone Common Noted

2017/0528 Lakeside view, Erection of single storey agricultural building to Blacker green lane house livestock, store fodder and store Silkstone implements.

No comment

17-015 NEIGHBOURHOOD PLANNING

RESOLVED to note that Barnsley MBC have now progressed the application to designate the neighbourhood plan area as the boundary of the Parish.

FURTHER RESOLVED to note that Cllr Derek Liddell has agreed to take the lead on the Neighbourhood Plan with the steering group.

17-016 ASSET REGISTER

RESOLVED to note the asset register.

17-017 YLCA SOUTH YORKSHIRE BRANCH NOMINATIONS

RESOLVED to nominate Duncan Wright as chair of the South Yorkshire branch and Derek Liddell as the Vice Chair.

Silkstone Parish Council 8 May 17 17-018 SILKSTONE RECREATION GROUND a. Budget monitor 16/17

RESOLVED to note the budget monitor for the Silkstone Recreation Ground and Pavilion up to 31 March 17. b. Health & Safety

RESOLVED to note that the handyman will remove the swings in Conroyd wood where they are close to the footpaths or road.

17-019 HANGING BASKETS

RESOLVED to note that Barnsley MBC have been issued with layout plan of the locations of hanging baskets and they will seek licences from street lighting for the brackets/baskets on new lampposts. All but one of the sponsors has now paid.

17-020 ALLOTMENTS

RESOLVED to note the Clerk’s report relating to the Pack Horse Green allotment site. All but one allotment holder paid to date for 2017/2018 and all plots are in use.

17-021 SILKSTONE RECREATION GROUND – MEMORIAL TREES

RESOLVED that the Chair will speak with Jim Ritchie to ask if he knows the history of the plaque. The handyman will be asked to display the plaque in the Pavilion and a plaque suitable for outdoors will be purchased for display amongst the trees.

17-022 SILKSTONE COMMON SUMMER FAIR 2017

RESOLVED to note that the chilli lodge have agreed to hold a charity event to help raise funds for the defibrillators. The working party will invite all local groups to be involved.

17-023 FINANCE REPORT AT YEAR END TO 31 MARCH 17

RESOLVED to approve the finance report up to 31 March 17.

17-024 INVOICES FOR PAYMENT

RESOLVED to approve the invoices for payment schedule dated 8 May 2017 summarised below:

Silkstone Parish Council 8 May 17

Silkstone Parish Council 8 May 17 Payee Description Total Cheque number Handyman Maintenance March 17 990.00 301210 Bothams Prestige SRG Pitches and grass cutting March 17 1,081.50 301211 Upkeep Home and Garden April 17 maintenance 350.00 301223 Cllr Stier Key cutting for Pavilion 13.98 301212 Co-op bank Charge card fee 2.00 charge card Streetscape Trim Trail 12,000.00 301213 Bothams Prestige Grounds Maintenance April 17 1,230.50 301214 Viking Direct Files, printer toner and paper 180.79 301215 Parish Clerk Salary April 17 900.00 SO Tax & NI April 17 Tax & NI April 17 301217 Pension April 17 Pensions April 17 301218 Post Office Stamps 56.00 charge Pavilion cleaning materials + spade and KDA shovel 69.63 card Clean world Wash, dry & iron Pavilion curtains 49.65 (£177.28) Co-op bank card fee 2.00 cancelled 301219 Silkstone Common Methodist Church APM room hire 10.00 301220 Bothams Prestige Annual renovation football field 3,180.00 301221 CARE Remainder of 16/17 grant of £350 220.00 301222 (£130 paid on 29 July 17) Vision ICT Website hosting and support to June 18 132.00 301224 Minder Alarm service cover to 30/4/18 60.00 301225 The information commissioner Data protection registration 35.00 301226 Rural Action Yorkshire Membership 17/18 35.00 301227

Cheques 301208 & 301209 returned this Expert Water Services cheque replaces 108.00 301228 Barnsley MBC A628 road marking 3,501.50 301230 24,207.55

All payments include VAT where applicable.

FURTHER RESOLVED that the full amount of the cost for the summer geraniums for around the Parish will be paid by the Parish Council. In future this payment will be made direct rather than being dealt with as a grant application from Silkstone in Bloom

17-025 2017/2018 GRANT APPLICATIONS

None received

17-026 MEETINGS

Silkstone Parish Council 8 May 17 Cllr Derek Liddell NALC executive meeting NCVO Conference ACRE conference where he gave a presentation on Public Works Loans.

YLCA/SLCC meeting

Cllr Ron Stier Penistone East Crime and Safety sib group meeting. 11 May – to attend a meeting at Penistone High school with Police regarding issues facing rural communities such as rural transport.

Cllr Richard Leech Internal audit meeting

Annual Parishioners meeting Twinning association meeting – 13 – 18 July

17-027 CORRESPONDENCE FOR NOTE

Age UK – To attend June meeting to address Council.

Local Council Update newsletters x 2 – passed to Cllr Derek Liddell

Clerk & Councils Direct newsletter – passed to Cllr Derek Liddell

CARE – Information relating to grant applications submitted by CARE that awaiting decisions – noted.

17-028 DATE OF NEXT MEETING

The next meeting of Silkstone Parish Council will be held on 5 June 17 at Silkstone Sports Pavilion commencing at 6.45pm.

The Chair closed the meeting at 8pm

Chairman’s Signature Date

Silkstone Parish Council 8 May 17