Position Description s35

Commonwealth of Pennsylvania STD-370

POSITION DESCRIPTION

IDENTIFYING INFORMATION Last Name First Name MI Employee Number Position Number VACANT K012-L0032-0001

Job Title Job Code Working Title Clerk Typist II Non-Exempt Clerical- Coudersport

Department Organization Organization Code Clerical Cameron/Elk/McKean 4100070690

Supervisor’s Last Name Supervisor’s First Name Job Title Position Number Ryder Cassandra Clerical Supervisor K012-L0111-0001

Days Worked Start Time End Time Hours/Week (Check all that apply) 8:00AM 4:00PM 37.5 Hours Sun Mon Tues Wed Thur Fri Sat X X X X X Explain any schedule variations: Coudersport - Monday 12:00PM – 8:00PM and Thursday 8:00AM – 4:00PM

POSITION PURPOSE: Describe the primary purpose of this position and how it contributes to the organization’s objectives. Performs a variety of clerical work and office support for all staff at the Coudersport Outpatient office to ensure its operations are conducted efficiently and effectively.

DESCRIPTION OF DUTIES: Describe in detail the duties and responsibilities assigned to this position. Descriptions should include the major and result of the task.

Types correspondences, reports, contracts, and other tasks assigned to ensure typed information is grammatically correct, complete, consistent, and adheres to agency rules and regulations.

Provides receptionist duties such as transferring calls to the proper party, taking complete and accurate messages, greeting clients, scheduling client appointments, and collecting and recording client payments, and also maintain petty cash for accuracy.

Provides an adequate supply of forms and supplies pertinent to the office operation.

Prepares monthly activation and discharge reports as well as monthly client surveys.

Provides clerical coverage at other locations.

Confirm interoffice mail/U.S. mail gets delivered/transported to other locations.

Utilizes and maintains office equipment such as postage machines, fax machine, and copier.

Maintains and calculates monthly time sheets for all staff in the Coudersport office. Commonwealth of Pennsylvania STD-370

Performs related work as required.

DECISION MAKING: Describe the types of decisions made by the incumbent of this position and the types of decisions referred to others. Identify the problems or issues that can be resolved at the level of this position, versus those that must be referred to the supervisor. Duties are performed with considerable independence and little supervision, however, changes in operational standards, procedures, and work policies should be discussed in detail with supervisor prior to implementation.

REQUIREMENTS PROFILE: Identify any requirements, such as a licensure, registration, or certification, which may be necessary to perform the functions of the positions. Position-specific requirements should be consistent with a Necessary Special Requirement or other criteria identified in the classification specification covering this position. Example: Professional Engineer License 1. 2. 3. 4. 5. 6.

ESSENTIAL FUNCTIONS: Provide a list of essential functions for this position. Only 150 characters permitted. Example: Lifts boxes weighing up to 60 pounds. 1. Type and proofread documents 2. File and retrieve paper documents 3. Communicate effectively both orally and in writing 4. Maintain effective working relationships 5. Use computer and essential software 6. Sort and distribute mail 7. Greet visitors 8. Collect client fees and maintain petty cash reimbursements 9. Operate telephone and standard office equipment 10. Adhere and apply agency policies and procedure

CERTIFICATION

By entering my name below, I certify to the best of my knowledge all statements contained in this position description are correct.

Employee’s Acknowledgment Job Title Date

Admin. Assistant / Clerical Supervisor Supervisor’s Acknowledgement Job Title Date

D&A County Administrator 2 Reviewing Officer’s Acknowledgment Job Title Date