Master Calendar 2013-2014

MASTER CALENDAR 2013-2014 (Instruction – Month-at-a-Glance)

September 8. October 1 - Notice of faculty intent to 1. Request 148 carry over funds to be retire at end of college year (Article posted VII, Sec. F, 1c., Page 15) 2. Opening Week activities 9. Final revisions to Winter Quarter Class 3. Class Cancellations: week before class Schedule submitted, preview galley and starts final galley review. (Specific dates 4. Nominate faculty to tenure committees, TBA) find replacements and alert everyone to 10. Appointment Review Committees are date of tenure training established (Oct 31 – Nov 15) 5. Hold elections for new Curriculum 11. 2nd Round of Instructional Equipment Committee membership Requests Determined 6. Request VPASA approval for FQ part- 12. Division Secretaries correct any time faculty loads 80% or over temporary cap changes on or after 10th 7. Fall Quarter auto and manual PAs due day 8. Notice of faculty intent to retire 13. Office of Instruction reminds faculty requested by October 1 per contract who were on sabbatical during prior 9. Select Faculty Senate Representatives year to submit sabbatical reports by 2nd Monday in October 14. Start construction for SQ Schedule 10. Review emergency procedures 11. Final Exam Schedule published and November posted to Web. 1. Review with Division Secretaries date 12. Review Annual Schedule for Fall on Part-Time Faculty Info letter. 13. VPASA determine committee 2. Determine which faculty positions need assignments for Instructional to be filled due to retirements, Administrators resignations, enrollment needs 14. Meet with Faculty re Status of Program 3. Final Exam Schedule (WQ) published Review Recommendations & posted to web 15. ID use of Perkins $5,000 non-traditional 4. Attend first tenure (training) meeting project funds. (date TBA) 16. Deans submit list of FEP candidates to 5. Spring Quarter construction done eLearning 6. Request that faculty remind students to update address and program intent October codes for Winter registration 1. Begin goals and assessment matrices for 7. November 15 – Comprehensive tenure each program reports due for Spring Hire probationers 2. 1st week October: Begin constructing 8. Administer Noel-Levitz SSI in selected Winter Quarter Final Exam Schedule classes, selected years (for publication 1st week of November) 9. DRS Paperwork to HR (for WQ) 3. Roster Day – 1st week Oct 10. MCO deadline for SQ schedule 4. RIF Unit Assignments are distributed to 11. ID use of Perkins additional non- full-time faculty on or before Nov 1 traditional project funds, if any. 5. Select Faculty Senate Representatives by 2nd Monday in October December 6. October 29: Early Grade Alert 1. Advertise for new faculty hiring 7. Administrative Heads and FEP teams 2. Deadline for FT Pool Applications – 1st meet with each academic employee who Monday in December is scheduled for post-tenure evaluation 3. Review Annual Schedule to clean up or Associate faculty scheduled for FEP Spring evaluation no later than the first month 4. End of Fall Quarter – Short tenure of the first quarter of the evaluation reports due for Fall Hires process. 5. Roster Days (TBA) 6. Winter Quarter Auto PAs due

Master Calendar (Instruction) 9-30-2013 1 7. Final revisions to Spring Quarter 8. Determine new/revised fees to submit to Schedule submitted, preview galley and Administrative Services for May final galley review (Specific dates registration. Will be approved in April. TBA) 9. MCO deadline for Su and FQ Schedule 8. Program goals and assessment matrices (Specific date TBA) due 9. BOT Meeting – Sabbatical reports and presentations March 10. Deans review all Fall Quarter curricular 1. Faculty hiring changes 2. March 1 – Comprehensive tenure 11. Notify Payroll Office of part-time reports due for 1st & 2nd year faculty not returning to SCC probationers 3. VPASA reminds Unit Administrators to make their requests for the number of January associate faculty annual contracts 1. Class Cancellations: week before class desired within their unit for the next starts academic year (JU/MC Agreement 2. Request VPASA approval for WQ part- dated April 15, 1998) time faculty loads 80% or over 4. Request VPASA approval for SQ part- 3. Administrative Heads and FEP teams time faculty loads 80% or over meet with each Associate faculty 5. BOT Meeting – Tenure considerations/ scheduled for FEP evaluation no later probationary faculty contract renewal than the first month of the first quarter 6. Spring Quarter auto and manual PAs of the evaluation process. due 4. 2nd week January: Begin constructing 7. Course descriptions due for Course Spring Quarter Final Exam Schedule Catalog (specific date TBA) (for publication 2nd week of February) 8. End of Winter Quarter Short report due rd 5. Roster Day – 3 week January for Winter Hires 6. Winter Quarter manual PAs due 9. Reminder for requests for Extended 7. Review emergency procedures with Day Contracts sent out by Office of new faculty and staff Instruction 8. Division Secretaries correct any 10. Faculty to declare their option to use temporary cap changes on or after 10th professional growth funds by end of day Winter Quarter (Appendix A, Article 9. TSS reminds Deans to update faculty VII) rosters to ensure all have access to X 11. Faculty lists undesignated days drive (transcript evaluations) 12. Review budgets for liquidation 10. Meet with Faculty re Status of Program 13. Request that faculty remind students to Review Recommendations update address and program intent 11. Submit final revisions for SQ Schedule codes for Spring registration 12. Start construction for Su and FQ 14. Deans review all Winter Quarter Schedule curricular changes 15. Deadline to complete construction for February Su and FQ Schedule 1. February 1 – Sabbatical Committee 16. Submit final revisions for Su and FQ makes recommendation to President Schedule and VPASA 17. Notify Payroll Office of part-time 2. Instructional Equipment Requests Due faculty not returning to SCC 3. Early Grade Alert 4. February 15 – Comprehensive tenure April reports due for 3rd year probationers 1. Deadline for FT Pool Applications – 1st 5. DRS Paperwork to HR (for SQ) Monday in April 6. Summer and Fall Quarter construction 2. Deadline for PT Pool Applications – due to be completed Friday the 2nd week of Spring Quarter 7. Decide on Pro Rata Positions by end of Winter Quarter

Master Calendar (Instruction) 9-30-2013 2 3. Administration informs programs about 3. Identify low-enrolled programs after enrollment trends that could invoke the 10th Day possibility of a RIF (Article X) 4. May 10 (approx) Purchase Requisitions 4. Faculty hiring & personal services contracts due in 5. Class Cancellations: week before class Finance Office starts 5. May 10 (approx) New Purchase 6. Review emergency procedures with Requisitions for annual orders due. new faculty and staff 6. May 24 (approx) Purchase Requisitions 7. Roster Day – 2ndrd week April for repeat annual orders due. 8. End of first week of Spring Quarter – 7. VPASA updates Contract Days form for deadline for Unit Administrators to distribution through Deans make a request for the number of 8. Mid-May: Fall Quarter Final Exam associate faculty annual contracts Schedule published and posted to Web. desired within their unit. (JU/MC 9. Annual Report-Commission on Agreement dated April 15, 1998) Colleges 9. Reminder goes out to Administrative 10. Deans meet with Post-Tenure faculty by Heads re timely notice to faculty 7th Friday of Spring Quarter scheduled for Post Tenure (Appendix B, 11. VPASA sends reminder re Contract Article IV). Requirements for Faculty Increment 10. Mid-April Deadline for ProD Pool Funding (Article II, Section C and D). funds 12. Summer Quarter auto PAs due 11. Nominations for Exceptional Faculty 13. May 15: Provide VPASA list of Awards accepted personnel no longer employed 12. Summer Quarter Schedule preview (deactivate accounts) galley and final galley review (Specific 14. Expenditures liquidated (mid-May) dates TBA) 15. Mid-May Extended Day requests due to 13. Deans discuss any changes to data sets VPASA regarding Program Review 16. Course Catalog Galley Review 14. Final revisions to Fall Final Quarter 17. Volunteers requested for Summer Schedule submitted, and final galley advising review (Specific dates TBA) 18. May 15 Comprehensive Tenure Report 15. Annual Schedule revisions due due for 3rd Year Winter Hire 16. Mid-April deadline for all expenditures probationers 17. Review all budgets 19. May 20 Comprehensive Tenure Report 18. Deadline for new/revised courses to go due for 1st and 2nd Year Winter Hire through Curriculum Cmt in order to get probationers in next College Catalog (exact date 20. Send requests for summer vacation TBA) leave to VPASA (mid-May) 19. Deans receive faculty evaluative 21. Office of Instruction prepares Faculty material by 3rd Friday of Spring Quarter Mentor Announcement for Post-Tenure evaluations 22. Notice of Faculty Pro Rata positions 20. Annual schedule due end of April sent out by Office of Instruction 21. NWCCU Annual Report Notice 23. Annual Affiliate Status Request Review 22. Division Secretaries correct any 24. Request that faculty remind students to temporary cap changes on or after 10th update address and program intent day codes for Summer and/or Fall 23. Update all transfer Major Ready registration Pathway Planning Guides 25. Meet with Faculty re Status of Program 24. Approve new/revised fees (submitted in Review Recommendations February) for May Registration 26. Review Articulation Agreement List for 25. Review part-time faculty pool folders in currency Human Resources for updating 27. Start WQ Schedule construction 28. MCO deadline for WQ (Specific date May TBA) 1. Faculty hiring 2. May 5: Early Alert

Master Calendar (Instruction) 9-30-2013 3 June 23. Notify Payroll Office of part-time 1. June 1 deadline for Deans to receive faculty not returning to SCC applications for Self-Support Study Abroad proposals July 2. June 7 (approx) Last day to use 1. Recommendations for ADCs, Program procurement cards Chairs requested 3. June 7 (approx) Vendor payment 2. Roster Day: 1st week July requests (invoice payment vouchers) 3. July 17: Early Grade Alert and reimbursement requests due in the 4. 1st Round Instructional Equipment Finance Office Requests Determined 4. June 17 (approx) Travel Expense 5. Deans review and decide on proposals Vouchers must be submitted for Self Support Study Abroad 5. June 20 (approx) office supply orders (Staples); petty cash requests; bookstore August purchases; notice of outstanding 1. Annual Review of Payroll Process payments due. 2. Recommendations for ADCs, Program 6. Review Position Descriptions Chairs due 7. Submit Instructional Equipment 3. Mailings to faculty for Opening Week Requests and start of Fall Quarter information 8. Decision made for Annual Affiliate 4. DRS Retiree Paperwork to HR (for FQ) Status Requests 9. Class Cancellations: week before class Miscellaneous starts 1. Time and Leave Reporting (TLR) due 10. End of Spring Quarter – deadline to 15th and the last day of each month notify faculty members who are 2. Admin Staff Performance Review and scheduled for Post-Tenure and 5th Year Performance & Development Plan for Certification/Evaluation during next Classified Staff is due for each staff academic year (Appendix B, Article IV, member on annual basis Section 2). 3. Quarterly website review and update 11. Faculty Office Assignments 4. Quarterly Letters of Intent to Associate 12. Remind faculty Professional and M/L Faculty Development reports due to Dean by 5. Quarterly cancellation of low-enrolled end of Spring Quarter classes 13. Provide written confirmation to VPASA 6. Division, Planning Council and that reports of Professional Program Chair Meetings Development completed by academic 7. Submit to Office of Instruction Division employees were submitted per contract Planning Council meeting times language (Appendix A, Article II, Section C and D). 14. Summer Quarter manual PAs due 15. Deadline to complete schedule construction for WQ 16. Deans notified of approved Extended Day Contracts 17. End of Spring Quarter tenure reports due for Spring Hires 18. Division Secretaries correct any temporary cap changes on or after 10th day 19. Deans review all Spring Quarter curricular changes 20. Commencement 21. DRS Retiree Paperwork to HR (for Summer Qtr) 22. All campus retirement party

Master Calendar (Instruction) 9-30-2013 4