Voluntary Associate Ministry Four Rivers Presbytery, Bay of Quinte Conference The United Church of Canada Voluntary Associate Ministry (VAM) is a formalized relationship between a ministry personnel and a local ministry. It is a provision to allow for appropriate exercise of ministry functions (such as celebrating weddings) outside a paid accountable pastoral relationship. There must be at least a 2 year gap between a paid accountable pastoral relationship and a voluntary associate ministry relationship within the same pastoral charge. A voluntary associate ministry relationship is only in effect for one year, or until the beginning of a new paid accountable pastoral relationship. At such time as a change in a new paid accountable pastoral relationship, the agreed-to statement should be reviewed, governing body motion passed, and forms forwarded to the Presbytery. Mutually Agreed-to Statement The VAM form requires a mutually agreed-to statement which outlines the details and expectations. The statement should include the following:  Clarity about pastoral functions, roles and expectations, especially in conjunction with an incumbent paid, accountable minister.  Pastoral functions performed come under the oversight and discipline of Presbytery.  Ministry Personnel named in the agreement may receive honoraria (i.e. weddings, funerals, Worship leadership); however, there is no expectation of stipend or travel allowance from the Pastoral Charge to which they are accountable.  All United Church of Canada Ministry Personnel who are performing marriages will be visibly related to a Congregation or Presbytery-Recognized Ministry.  All marriages, funerals, and baptisms will be registered in record books that remain the property of an ongoing Congregation or Presbytery-Recognized Ministry. Receipt of Applications for 2018 Receipt of applications for 2018 must be received in the Presbytery office by the last business day of March 2018. All applications received by this date will be taken to the April presbytery meeting.

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Four Rivers Presbytery Bay of Quinte Conference The United Church of Canada

VOLUNTARY ASSOCIATE MINISTER (VAM)

______Anted Minister. Pastoral Charge and Four Rivers Presbytery enter a voluntary relationship with the Ministry Personnel as described in this document and agree to the following:

 All functions will be carried out in conjunction with the covenanted Minister.

 Pastoral functions performed come under the oversight and discipline of Presbytery.

 The Ministry Personnel named may receive honoraria for weddings, funerals and presiding and/or preaching in regular worship; however, there is no expectation of honoraria, stipend, or travel allowance from the Pastoral Charge to which they are accountable.

 All United Church of Canada Ministry Personnel who are performing marriages will be visibly related to a Congregation or Presbytery Recognized Ministry.

 All marriages, funerals and baptisms will be registered in record books that remain the property of an ongoing Congregation or Presbytery Recognized Ministry.

 It is the joint responsibility of the Voluntary Associate Minister and the Pastoral Charge to renew the Name:g ______Email address: ______Mailing address : ______

______

Telephone: Res. ______Cell: ______

 Retired  Retained on the Roll

Please check all that apply:

Areas of Responsibility:  Pastoral Care  Christian Education

If applicable, annex a mutually agreed statement  Weddings  Funerals that outlines more than what is provided  Coverage for incumbent  Other (specify): hereinabove.

Page 2 of 3 Marriage Registration Number: #

A marriage license can be obtained through Bay of Quinte Conference: 1-888-759-2444 or 613-967-0150 Date of Racial Justice Training: ______

Date of Sexual Abuse Prevention & Response Policy Training: ______

Date of Level 2 Police Check: ______

Approval by the Pastoral Charge

The Official Board/Unified Board/Council of ______Pastoral Charge has received assurance that marriages performed:

 Will be a pastoral function under the oversight and discipline of Presbytery, and

 Will be properly registered in records maintained by the Pastoral Charge of The United Church of Canada and will comply with the provincial requirements. and approves the request of ______(name of ministry personnel) to be recognized as a Voluntary Associate Minister (VAM) of the congregation.

Date: ______Signed: ______Office held: ______Approval by Presbytery Approval by Presbytery ______Presbytery has approved the VAM application by motion dated ______. The st th Fourduration Rivers of thisPresbytery appointment has approved begins July the 1 VAM, 20__ application and finishes by motion June 30 dated, 20__. ______. The duration of this appointment begins July 1st, 20__ and finishes June 30th, 20___.

Date: ______Signed: ______Office held: ______Date: ______Signed: ______Office held: ______

The used retention and disclosure of personal information from this form is done in compliance with privacy Presbytery Secretary will retain a copy and distribute copies to the following: legislation including, but not limited to, the Personal Information Protection and Electronics Documents Act (2000) Pastoral Charge Secretary of Board/Council

Presbytery Voluntary Secretary Associate will retain Ministry a copy Personnel and distribute copies to the following:

 OriginalPastoral copyCharge to SecretaryBay of Quinte of Board/Council Conference  Voluntary Associate Ministry Personnel The user retention and disclosure of personal information from this form is done in compliance with privacy legislation Original including, copy but to Baynot oflimited Quinte to, Conference the Personal Information Protection and Electronics Documents Act (2000).

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