NAME: Executive Committee–MINUTES DATE: Time: Presiding: Recorded By: June 1, 2016 10:00 a.m. to Noon Deborah Hartel Shauna Moses

Present: Bob Budsock (via conference call), Carolann Cavaiola, Anthony DiFabio, Deborah Hartel, Deborah Megaro, Greg Speed (via conference call), Cheryl Marks Young Staff: Shauna Moses, June Noto, Debra Wentz Absent: Harry Postel, Pete Scerbo AGENDA DISCUSSION ACTIONS TIMEFRAME WHO’S ITEMS/ISSUE TAKEN/OUTCOME RESPONS- IBLE Approval of N/A The minutes were N/A N/A April 28, 2016 approved. Minutes Board FY 2017 Meeting Schedules: It was agreed that an October 5, 2016 Finance and President’s Deborah Hartel stated that additional Finance and from 10:30 a.m. Compliance Report meetings need to be planned so that Compliance Com- to noon at Committee; financial work can be completed mittee meeting will be NJAMHAA Agenda and and reviewed on time. scheduled specifically arrangements Shauna Moses noted that there will for the audit presen- with the auditor tation prior to having for this meeting be fewer Addiction Practice Group meetings than in the past. They will the audit presented to and the Board the full Board. meeting: Debra be held every other month, except not in August or December. Wentz, Julia Schneider October 19, Board meeting 2016 Audit agenda: Debra Presentation to Wentz, Shauna the Full Board Moses President and Annual Conference: Debra Wentz It was agreed that the Following this June Noto CEO’s Report noted there have been discussions Annual Conference meeting about agencies’ budgets being due will be held in the last in late April. She checked dates of week of March 2017. other organizations’ spring NJAMHAA staff will conferences to avoid conflicts with see if the Woodbridge these events, as well as members’ Renaissance is avail- budget deadlines. able. It was suggested that exhibitors be This will be con- Following this June Noto surveyed about their experience at sidered by the Board meeting [A the annual conference and if they Conference Com- conference call would prefer a one-day conference. mittee, which will also is scheduled for Deborah Hartel noted that the discuss the conference June 24, 2016 structure and potential at 3:00 p.m.] Board needs to be involved in advance for attendance at the presenters and topics. June will schedule this Courage & Compassion awards event and for requests for financial meeting. contributions for this event. AGENDA DISCUSSION ACTIONS TIMEFRAME WHO’S ITEMS/ISSUE TAKEN/OUTCOME RESPONS- 1 IBLE

President and Fee-for-Service (FFS) Transition Shauna will re-send Following this Shauna Moses CEO’s Report and Rates: Debra thanked Greg the template letters meeting [This (continued) Speed for writing a letter to the and talking points to was comple- editor, which was published, and all members. ted.] asked others to do the same. She noted that NJAMHAA sent another op-ed piece on May 27th and re-sent it on May 31st. [A shorter version of it was written and published in the Bergen Record.] Debra stated that the Board sub- Debra and Shauna will Following this Debra Wentz, committee developed a working request the various meeting Shauna Moses agenda for a “deep dive” meetings. presentation, and requested additional examples for this [Videotaping took June 2016 Debra Wentz, presentation. It will have various place June 8, 2016 and Shauna Moses uses (e.g., the Governor’s staff; the first drafts of the Department of Human Services videos are expected by [DHS] staff; Budget Directors at June 17, 2016. Radio the Office of Legislative Services; scripts will be written editorial board meetings). by June 17, 2016 and Debra reported that the advertorial placement options are subcommittee decided that an being explored.] advertorial would be too costly. Therefore, YouTube videos will be [At the Division of Ongoing NJAMHAA created (provider and client ver- Mental Health and staff and sions) and sent to legislators and Addiction Services’ members policymakers, posted on the (DMHAS’) June 3, NJAMHAA website and dissemin- 2016 FFS Listening ated to the media and through Session, DMHAS staff social media. Radio commercials stated that they are will also be created. looking at EDI and Deborah Hartel noted that HL7possibilities to NJAMHAA’s advocacy needs to serve as an interface include the fact that the application with providers’ elec- the State is developing for mental tronic health records health providers to register clients (EHRs). They in FFS and is supposed to connect explained that some to providers’ systems through an EHRs can be electronic data interface (EDI) is configured to down- not expected to work; double data load data. Providers entry is expected. whose EHRs do not have this capability (continued)

2 AGENDA DISCUSSION ACTIONS TAKEN/ TIMEFRAME WHO’S RESPONS- ITEMS/ISSUE OUTCOME IBLE President and CEO’s will need to work Report (continued) with their EHR vendors to configure their EHR software to accept downloads.] New Jersey Mental A meeting was [The group agreed to Following this NJMHI Board of Health Institute scheduled for after recommend a com- meeting Trustees (NJMHI) this Executive pressed proposal, as Committee meeting. the proposal from Sri Lanka entailed a much longer time frame and significantly more funds than anticipated. Debra Wentz will contact the National Council for Behavioral Health for information about using the Mental Health First Aid curri-culum and possibly having a National Council Mental Health First Aid trainer be part of the team providing the training in Sri Lanka.] NJAMHAA Board Deborah Hartel noted It was agreed to Date TBD Meeting agenda: Retreat Draft Agenda that in addition to a schedule this discus- Debra Wentz, Shauna and Facilitator demonstration on the sion for a future, Moses; Portal demo: Board portal, a regular Board meet- June Noto discussion is needed ing, as the Retreat on how it would be needs to focus on used. strategy. Anthony It was noted that DiFabio strongly rec- ommended that the Board members who serve on other trade Board keep a focus on identifying the associa-tions’ Boards should recuse them- value of everything NJAMHAA does selves from voting on the issue of strategic throughout the strategy building alliances. activities at the Retreat. Deborah Hartel added that a larger strategic vision from the membership

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(Continued) AGENDA DISCUSSION ACTIONS TIMEFRAME WHO’S ITEMS/ISSUE TAKEN/OUTCOME RESPONSIBLE NJAMHAA It was recommended that the facili- Debra will speak with Following this Debra Wentz Board Retreat tator should be familiar with the the recommended meeting Draft Agenda issues that present challenges for individuals. [Following dis- and Facilitator the behavioral health industry. cussion with (continued) Deborah Hartel, it was agreed to have Len Altamura serve as the facilita- tor.] Upcoming Meeting Dates . Membership Meeting: June 15, 2016 (open to all members), from 10:00 a.m. to noon at NJAMHAA . Board Retreat: July 13, 2016 from 9:30 a.m. to 3:00 p.m. at the Hilton Garden Inn, East Windsor, NJ

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