Village of Corona

VILLAGE OF CORONA BOARD OF TRUSTEES Special Meeting January 24, 2012 5:30 PM

A Special Meeting of the Corona Village Council was held on January 24, 2012 at 5:30 P.M. at Corona Village Hall, Corona, New Mexico.

PRESENT: William Hignight, Mayor

COUNCIL MEMBERS: Sherrill Bradford, Councilor Samuel Seely, Councilor Kimberlee Smith, Councilor Cal West, Councilor

EMPLOYEES: Jacque Davis, Deputy Clerk Denise Williams, Librarian

VISITORS: See attached list.

ABSENT: Janet Verna, Clerk/Treasurer Kyle Davis, Public Works Director

The Mayor called the meeting to order.

Pledge of Allegiance

Pledge to New Mexico Flag

FIRST ON THE AGENDA Approval of Purchase Requisitions and Review of Purchase Vouchers The Mayor stated there were no Purchase Requisitions to approve.

The Mayor asked if there were any questions regarding the Purchase Vouchers.

Councilor Seely questioned the Village of Corona Invoice on Page 2 under GL# 20-40- 425 for the Fire Department. Councilor Seely asked if this was the total utility bill for the Fire Department. The Deputy Clerk replied the charge was for the gas, trash and wastewater portion of the account. She stated the Village pays the water charges for the fire department under GL# 10-41-425 which appeared on Page 1 of the Purchase Voucher Report.

Councilor Seely questioned the three invoices shown on Page 3 under GL# 51-40-443 Water Utility Fund Purchase of Power. He asked if the three bills from Central New Mexico Electric Coop Inc. for Cougar Mountain were for three separate meters. The Mayor explained the accounts were for booster pumps and the third one is a well. The accounts were all transferred when the Village assumed the Cougar Mountain Water Association infrastructure.

Councilor Seely questioned the charges on Page 4 under Gas Utility Fund, Gas Purchases for October and December. Councilor Seely asked if the expense listed for December was for November and December. The Deputy Clerk stated the charge listed for October was for gas purchased during October and the charge for December was only for December. She stated BP Energy Co. had encountered a problem transmitting their bills and when she received a notice of a past due invoice for October, she contacted the the company. BP Energy agreed they had not transmitted the invoice properly, and they did not charge any late fees or penalties.

Councilor West asked about a bill for gas for November, 2011. The Mayor stated the November bill had been paid earlier and was shown on the report at the previous meeting.

The Deputy Clerk stated there was no invoice from BP Energy Co. for September, and the company was contacted. Because of low usage and the situation the company has with their meter not registering low usage, the company stated a bill was not issued in September. An assumption had been made that the situation was the same for October until the past due statement had been received.

No additional questions were asked.

NEXT ON THE AGENDA Approval of Minutes The Mayor asked for a Motion to approve the Minutes. Councilor Seely made a motion to approve the Minutes of the Regular Meeting on January 10, 2012. Councilor West seconded the motion.

The Mayor asked if there were any corrections or questions. No corrections were noted. No questions were asked. The Mayor called the vote. The Deputy Clerk called the roll. Councilor West: Yes Councilor Bradford: Yes Councilor Smith: Yes Councilor Seely: Yes None Opposed. Motion Passed.

NEXT ON THE AGENDA Approval of Precinct Board and Translators for Municipal Election The Mayor asked for a motion to approve the proposed Precinct Board and Translators.

Councilor Smith made a motion to approve the appointment of Jeanene Gibbs, Judge; Johnnie Faye Harelson, Clerk; Tessie Montano, Clerk and Translator; and Leroy Pacheco, Alternate Clerk and Translator to the Precinct Board for the Municipal Election on March 6, 2012 for the Village of Corona. Councilor Seely seconded the motion.

The Mayor asked if there were any questions. No questions were asked.

The Mayor called the vote. The Deputy Clerk called the roll. Councilor Bradford: Yes Councilor Seely: Yes Councilor West: Yes Councilor Smith: Yes None Opposed. Motion Passed.

NEXT ON THE AGENDA Appointment of Councilor to R C & D Board The Mayor stated the Council needed to appoint a member to serve on the Resource Conservation & Development Board. He stated the council had a form in their packet which outlined meeting dates of this group. He asked for a volunteer to serve.

Councilor Bradford stated she would like to try to attend the meetings. The Mayor stated he would serve as an alternate.

NEXT ON THE AGENDA Appointment of Village of Corona Public Library Board Members The Mayor stated the names of community members proposed to serve on the Village of Corona Public Library Board were Sherrill Bradford, Faith Hignight and Betty Ann Bell. He stated these community members were presently serving on the board and their terms were expiring.

Councilor Seely made a motion to approve the appointment of Sherrill Bradford, Faith Hignight and Betty Ann Bell to serve on the Village of Corona Public Library Board. Councilor Smith seconded the motion. The Mayor called the vote. The Deputy Clerk called the roll. Councilor Smith: Yes Councilor West: Yes Councilor Bradford: Yes Councilor Seely: Yes None Opposed. Motion Passed.

NEXT ON THE AGENDA Discussion Items from the Mayor

The Mayor stated the Wastewater Project will be moving forward. The Village had been waiting on the state for funds to be released. He stated he would be contacting Dora Batista, who is administering the grant to see when the project would be going out to bid. Smith Engineering will be handling the bid process.

The Mayor stated the decision had been made to let the Pond go dry in preparation of relining the pond this summer to prevent the leakage which had been a major problem. The pond is not being filled so evaporation will let it dry up as the weather warms.

The Mayor stated as the council was aware the Gallinas Well had been out of service. The original problem had been diagnosed as the pipe which had been replaced. There was an additional problem found with the pitless adapter. The adaptor was old and was no longer made so a replacement had to be adapted to make the repair. This problem added about $1600.00 to the cost of repairs. The Public Works Department did some of the digging and work for the pitless adaptor situation. The Mayor stated he hoped the work would be completed the next Monday.

Councilor Seely asked if the faded stop signs had been replaced. The Mayor stated he would check on the matter.

Councilor Seely asked if the contractor with the wastewater was responsible for the street cuts made and the damage created. The Mayor stated the contractor was responsible.

The Mayor stated there had also been issues with the emitters at the football field. They were not installed deep enough and he had filed a claim with the contractor's bonding company. He stated there is also a one year warranty on the work. Repairs will be made as the process of the claim is handled.

Councilor Seely stated he had met with Mary Ann Burr and Bob Kurtz about the sidewalk funding. He stated it appears the project will be included in the 2013 budget.

Councilor Bradford reported on the Greentree Solid Waste meeting she had attended. Recycling prices are up which will save on tipping fees. Councilor Bradford asked council members to help work on the attitude in the community about recycling. She asked that people be informed that the recycling keeps the rates from increasing. She also asked that people be informed that the sorting of recycling is very important.

The Mayor stated the waste pile had been chipped by Racher's Restoration Solutions LLC. This was the last chipping that will be done by Racher's so going forward only limbs and yard waste will be allowed in the chipping pile. All construction waste will have to be placed in the open top dumpsters. Pickup loads of construction waste will be charged by the load at our current rates.

The Mayor stated the sign up time for the upcoming election for council seats had passed and Councilor Bradford did file for election. Councilor Smith did not file so after the election her position would have to be filled by appointment.

The Mayor asked if there were any other questions. No other questions were asked.

NEXT ON THE AGENDA Adjournment The Mayor asked for a motion to adjourn the meeting. Councilor Smith moved to adjourn the meeting. Councilor Seely seconded the motion. The Mayor called the vote. The Deputy Clerk called the roll. Councilor West: Yes Councilor Bradford: Yes Councilor Seely: Yes Councilor Smith: Yes None Opposed. Motion Passed.

Approved

______William E. Hignight, Mayor Date ______

______Jacque Davis, Deputy Clerk/Treasurer Date ______