October 14, 2016 Board Meeting October 11, 2016

2018年4月29日 Board Meeting October 11, 2016 SPRING ARBOR TOWNSHIP BOARD MEETING OCTOBER 11, 2016

The regular meeting of the Spring Arbor Township Board was held Monday, October 11, 2016 at 7:00 p.m., with the following members present: Supervisor Dave Herlein, Clerk Julia Stonestreet, Treasurer Colleen Gibbs, Trustees James Buck, Joel Freehling and Caleb Runyon. Absent: Troy Ganton. The supervisor led the Pledge of Allegiance.

Public Comment: Public Comment opened 7:02 p.m. Dawn Iocca presented information regarding the Library Millage on the upcoming election. Public Comment closed at 7:15.

Reports: Police Chief Ratkiewicz reported details regarding his monthly report; that one part-time officer has resigned; fire arms shoot in low light training is happening and a reminder that this is the time of the year that the deer are on the road so drive defensively. JCDOT made a presentation regarding the cost of repairing all the roads in Spring Arbor. Chief Tim McEldowney reported that the fire fighters are continuing their trainings; the county is looking into changing the radio system; the ladder truck may have a buyer. Joel Freehling of the Audit Committee, reported that the audit was in general very good. There are deficiencies but the auditors felt that they were mostly minor or not easily fixed due to the size of the office staff.

Expenditures: Motion was made by Freehling and seconded by Buck to approve the following expenditures for September: General Fund expenditures totaling $70,456.87; Fire Department Fund expenditures totaling $59,251.62; Street Light Fund expenditures totaling $3,524.14; Building Inspections Fund expenditures $7,096.31; Sewer Fund expenditures totaling $25,180.78; Water Fund expenditures totaling $2,815.60; Trust and Agency Fund expenditures totaling $207.00; Current Tax Collection Fund totaling $3,233,822.33; Historical Fund expenditures of $165.00 Roll Call: 6 yes. Motion was made by Freehling and seconded by Runyon to approve the payment of outstanding invoices totaling $145,804.87. Roll Call: 6 yes. Approved.

Minutes: Motion was made by Buck and seconded by Freehling to approve the minutes of the Regular Board meeting of September 12, 2016. Approved.

Consent Agenda: Motion was made by Stonestreet and seconded by Buck to accept the following items under the consent agenda consisting of the financial reports for September 2016; general ledger report of revenues and expenditures for September 2016; the Zoning/Building and Permits report for September 2016; the Public Safety Report of September 2016; Sewer and Water Committee meeting minutes of August 30, 2016; the Planning Commission meeting minutes September 13, 2016; the Senior Center Advisory Board meeting minutes of September 14, 2016; Zoning Board of Appeals meeting minutes of September 15, 2016 and Parks committee meeting minutes of October 5, 2016. Approved.

The Financial Reports showed the following balances as of September 30, 2016:

General Fund Cash 52,770.86 Certificate of Deposit 850,840.40 Fire Operations Cash (97,854.64) Certificate of Deposit .00 Street Light Fund Cash 13,323.50 Street Light Fund MM 20,008.37 Page 1 of 3 2018年4月29日 Board Meeting October 11, 2016 P.I. Fund Cash 6,495.64 P.I. Fund MM 95,196.59 Building Inspection Fund Cash 5,223.90 Building Inspection Fund MM 84,870.78 Trust and Agency Fund .00 Historical Fund Cash 1121.26

Historical Fund MM 11,705.00 Sewer Fund 1,027,628.15 Water Funds 134,900.80 Current Tax Collection Fund 233,223.66 Ganton Memo of Understanding 10,005.36

Total $2,449,459.63

NEW BUSINESS:

Sewer and Water Committee appointment: Supervisor Herlein asked that the board appoint Colleen Gibbs, Treasurer, to the Sewer and Water Committee with a term to expire in October 2019. A motion was made by Buck and seconded by Runyon to approve the appointment of Colleen Gibbs to the Sewer and Water Committee. Approved.

IT Upgrade: It was explained that due to the age of our computer router we are having continual problems with internet connection with all of our computers and a new router can fix this. Herlein asked that the board approve an expenditure of up to $1,600 to purchase a new router for the computer system. Motion was made by Freehling and seconded by Gibbs to approve this expense. Roll Call: 6 yes. Approved.

Marketing Flyer: Supervisor Herlein asked that the board approve $500 to prepare and print postcard size notices to encourage more people to follow us on Facebook, Twitter and Instagram. A motion was made by Stonestreet and seconded by Gibbs to enter into an agreement with our Facebook provider to prepare these flyers. After discussion which included a recommendation to look into Sponsored Facebook advertising posts at a possible lower rate. By common consent it was decided to postpone the original motion until next month when there is more information on the Sponsored Facebook posts. Approved.

Jackson County Solid Waste Amendment Resolution: Supervisor Herlein explained that when the Jackson County Solid Waste Management Plan is amended the Townships are given a resolution to show support of the amendment. A motion was made by Stonestreet and seconded by Runyon to approve support of the Solid waste management resolution. Approved.

Sewer Upgrade Letter of Intent: The Supervisor explained the need for a new lift station and underground storage facility near the MACI plant. This is under the LDFA of the Village of Parma at a cost of $600,000. The LDFA asked that Spring Arbor provide $50,000 toward the purchase of a new pump. The LDFA wants a letter of intent to provide this money and move the project forward. A motion was made by Buck and seconded by Stonestreet to approve the expenditure and letter of intent to pay. Roll Call: 6 yes. Approved. Page 2 of 3 2018年4月29日 Board Meeting October 11, 2016

Cyber & Privacy Liability Coverage Insurance Bid: The Supervisor is recommending the additional Liability Insurance for Cyber Coverage. The cost would be no more than $1,608 for the year. Motion was made by Freehling and seconded by Runyon to approve the additional cyber liability coverage from Burnham and Flower. Roll Call: 6 yes. Approved.

Health Insurance Approval: The annual Health Insurance renewal time is December 1. The increase for this year is 3%. A motion was made by Freehling and seconded by Stonestreet to approve the continuation of the health insurance with Priority Health. Roll Call: 6 yes. Approved.

Parks: The Parks Committee met and is recommending that we hire Region 2 Planning Commission to do grant writing to fund a non-motorized trail connector from M-60 to the Falling Waters Trail head. A motion was made by Buck and seconded by Stonestreet to approve the expense of no more than $4,000 to hire Region 2 to write grants for the Township. Roll Call 6 yes. Approved.

Deputy Stipend: Clerk Stonestreet asked that the board approve a stipend of $500 to show appreciation to her Deputy Melissa Brandell for all she did while she, the Clerk, was out for over 5 weeks after emergency surgery. The motion was made by Stonestreet and seconded by Freehling to approve the stipend. After discussion by the board it was decided to modify the motion to approve a stipend totaling $1,000 to include the Deputy Clerk, Deputy Treasurer and Building Administrator and the division of the stipend would be decided by the Supervisor, Clerk and Treasurer. Roll Call: Buck, Freehling, Gibbs, Herlein and Runyon yes. Stonestreet – no. Approved.

PUBLIC/BOARD COMMENT: none

ADJOURNMENT: Meeting was adjourned at 8:57 p.m.

Julia Stonestreet Township Clerk Approved at the November 14, 2016 regular board meeting